Site Administrator

7 months ago


Montréal, Canada Hitachi Energy Full time

The Site Administrator assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope.

The Site Administrator strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activities within their scope of responsibility.

The Site Administrator reports hierarchically to the Site Manager while assigned to a respective construction site and functionally to the Global Head of HVDC Site Management. The role as Site Administrator can be combined with Site Document controller as well as with Site Logistic Coordinator whenever the load of the assignments in a particular project allows for such multitasking role.

**Responsibilities**:

- Collect, organize, and administrate reports regarding progress.
- Support with the creation of progress, site, project, and management presentations
- Attend meetings; take and distributing minutes of meetings and track the progress of the defined actions items
- Perform/coordinate the site onboarding and provide guidance to new employees arriving to work in the construction sites Track site personnel timesheets and working hours. Maintain a track record with table and charts of this information and share with required departments in the business
- Keep an updated record of Hitachi personnel on site.
- Support the Site team with different reporting needs as may be required Implement the business processes and engages with other team members in continuous improvement of processes and procedures to maximize efficiency and effectiveness.
- Maintain records/databases/filing systems/archives, in electronic and/or hard copy format.
- Perform general administrative activities and provides backup support for others in case of sickness/absence/workload.
- Support/arrange the translation of documents
- Keep an updated record of the delivery situation.
- Send and receive parcels.
- Administrate site cars, local transportation and support with the accommodation arrangements.
- Administrate Site offices and facilities.
- Introduction of personal on administration and routines.
- Regular contact, as required and authorized, with local suppliers and contractors, including housekeeping and security.
- Control the office material supplies and the availability of visitors Personal Protective Equipment (PPE). Coordinate travel arrangements for site personal and visitors together with the home-office Site Recourse Coordinators, Travel Coordinators and Project Construction and Commissioning Managers.

**Qualifications**:

- High school degree
- Proficiency in French and English language, oral and written
- Structured, diligent and resourceful
- Willingness to support and find improved/optimized ways of carrying out works
- Previous experience working in a construction site is a plus
- Able to deal with stress and challenging situations
- Good communication skills

**Only selected applicants will be contacted.**

**Job Types**: Full-time, Fixed term contract
Contract length: 24 months

**Salary**: Up to $72,851.48 per year

**Benefits**:

- Dental care
- Paid time off

Flexible Language Requirement:

- English not required
- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Chaudière-Appalaches, QC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person



  • Montréal, Canada ADP Full time

    **ADP is hiring a Administrative Assistant - Bilingual** - Are you looking to grow your career in an agile, dynamic environment with plenty of opportunities to progress? - Do you want to continuously learn through ongoing training, development, and mentorship opportunities? - Are you looking to be yourself in a culture that values equity, inclusion, and...


  • Montréal, Canada BFL Canada Full time

    Job Details Description **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and...


  • Montréal, Canada BFL CANADA Full time

    **We offer more than a job, we offer a career!** - We support our employees to shape their career by encouraging continuing education and investing in training and development. - We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding. - We inspire...

  • Site Lead

    7 months ago


    Montréal, Canada LMC Healthcare Full time

    LMC Healthcare (LMC) is Canada’s largest specialist care provider in diabetes & endocrinology. We’re transforming diabetes care by making it more accessible, comprehensive, and patient-centric than ever before. LMC has 13 multi-disciplinary centers of excellence and 22 clinical research sites located in 3 provinces (Ontario, Alberta, and Quebec). Our 60+...

  • Site Clerk

    4 months ago


    Montréal, QC, Canada Pomerleau Full time

    Ready to build your career? We want to hear from you._ As a Site Clerk working in the Civil & Infrastructure team at Pomerleau Construction, you will play a key role in construction site administration and managing a variety of documentation activities. Supporting our work on large-scale building and infrastructure projects - ranging from $1.5 million to...

  • Site Clerk

    7 months ago


    Montréal, Canada Pomerleau Full time

    **We are Pomerleau. And you could be too.** Pomerleau is recognized as one of Canada’s leaders in the construction industry, in the institutional, commercial, industrial and civil engineering sectors. Clients benefit from our expertise as general contractor, construction manager, project manager and design-builder. Pomerleau believes in delivering...

  • Web Site Administrator

    7 months ago


    Montréal, Canada Rmultiservices inc. Full time

    Work Term: Permanent - Work Language: French - Hours: 40 hours per week - Education: Bachelor's degree - Experience: Experience an asset - or equivalent experience **Tasks**: - Maintain, troubleshoot and administer the use of local area networks (LANs), wide area networks (WANs), mainframe networks and computer workstations and peripheral equipment -...

  • Inside Sales

    4 days ago


    Montréal, Canada Maglin Site Furniture Inc Full time

    We are a site furniture company that believes placemaking can transform spaces into experiences. People are at the heart of what we do - those who use our products to enhance their daily lives, the professionals that select our products for design and durability, and our staff whose creativity and commitment make it all work. Our site furniture is made to...

  • Inside Sales

    2 days ago


    Montréal, Canada Maglin Site Furniture Inc Full time

    We are a site furniture company that believes placemaking can transform spaces into experiences. People are at the heart of what we do - those who use our products to enhance their daily lives, the professionals that select our products for design and durability, and our staff whose creativity and commitment make it all work. Our site furniture is made to...

  • Office Clerk

    1 week ago


    Montréal, Canada LifeWorks Full time

    Build a meaningful career At LifeWorks, we offer more than career opportunities, we provide career opportunities to make meaningful contributions to people’s lives. The extraordinary expertise of a more than 7,000-strong workforce is harnessed to support the employees and families of the organizations we serve. Our innovative programs have a lasting...

  • Site Clerk

    2 days ago


    Montréal, Canada Pomerleau Full time

    _Ready to build your career? We want to hear from you._ As a construction clerk on the Pomerleau Major Projects team, you will be involved in supporting the project team in various administrative tasks. Working on large construction projects ranging from $1.5 million to over $1 billion **What you will do** What you will do - Validate the daily recording...

  • On-site Recruiter

    7 months ago


    Montréal, Canada ContactPoint 360 Full time

    **Join our CP360 Family, today!** **Who We Are**: Welcome to ContactPoint 360, the world’s fastest-growing global BPO. At our roots, we are a Canadian privately-owned family company where entrepreneurial spirit and cherished family values come together. With 8 years of remarkable growth, our team has expanded to over 3500+ passionate and successful...


  • Montréal, Canada CIF Properties Full time

    _C.I.F. Properties_ owns and manages over 500 apartments in the Greater Montreal area. We are currently looking for an Administrative Assistant to join our dynamic team! The role of the administrative assistant is to provide support to all the departments within our office. The assistant would be handling administrative tasks related to internal management...

  • System Administrator

    2 weeks ago


    Montréal, Canada Amilia Technologies Inc. Full time

    Computer and information sciences, general - Computer systems analysis/analyst - Computer systems networking and telecommunications - Network and system administration/administrator - System, networking and LAN/WAN management/manager - Computer and information systems security/information assurance - Computer support specialist - Computer/information...

  • Scrum Master

    2 weeks ago


    Montréal, Canada Levio - Site internet Full time

    **Leader de la croissance canadienne, Employeur de l'année 2020**, chez Levio nous avons la conviction que le bonheur et l'engagement de nos employés sont garants de notre succès. En capitalisant sur le savoir-faire, la créativité et la mobilisation de nos conseillers nous nous assurons d'aider nos clients à surmonter les défis liés l'exécution et...


  • Montréal, Canada Levio - Site internet Full time

    **Leader de la croissance canadienne**, **Employeur de l'année 2020**, chez Levio nous avons la conviction que le bonheur et l'engagement de nos employés sont garants de notre succès. En capitalisant sur le savoir-faire, la créativité et la mobilisation de nos conseillers, nous nous assurons d'aider nos clients à surmonter les défis liés à...

  • Administrator

    2 weeks ago


    Montréal, Canada Rockdoc Consulting Inc. Full time

    Rockdoc Consulting Inc. is looking for **Administrators to join our Montréal team.** Administrators will assist the COVID-19 Collections team on Film & TV production sites. Specifically, Administrators will work on set to process all Film & Production staff to be tested and manage paperwork to ensure accuracy. This position requires driving to and working...

  • Commis à La Paie

    2 weeks ago


    Montréal, Canada Levio - Site internet Full time

    Vous souhaitez vous épanouir dans un environnement de travail stimulant ? Joignez-vous au leader en transformation numérique et propulser votre carrière chez Levio. Nous vous proposons une opportunité unique de développer votre savoir-faire au sein d'une équipe de haut calibre. La variété des défis proposés vous donnera l'occasion de vous...


  • Montréal, Canada Allied Universal Careers Full time

    Superviseur de la sécurité du site (Site Supervisor) **Aperçu**: Nous sommes le principal fournisseur de services de sécurité en Amérique du Nord, et comptons près de 300 000 employés. Chez Allied Universal(R), nous sommes fiers d’encourager une culture de promotion interne. Nombreux sont les individus qui ont commencé leur carrière en tant...


  • Montréal, Canada Classy Tenue de Ceremonie Full time

    Classy is a specialized men's boutique & distribution center of men's formal wear across Canada. The receptionist/administrator will be in charge of all administrative duties such as; - Knowledge of Microsoft 365 & Quickbooks an assest - Strong orgazinational skills are a must. Working hours are somewhat flexible depending on the month of the year; - Low...