Asset Management Administrator
2 months ago
Elexicon Energy is the fourth-largest municipally owned electricity distributor in Ontario. Our mission is to provide our customers with reliable, affordable energy services and to continuously improve to meet their needs, while ensuring the needs of our shareholders are met through sustainable growth.
WHY JOIN OUR TEAM?
At Elexicon Energy we believe in living and leading our values through our daily actions. Our people are passionate about what they do and are engaged in day-to-day operations, projects and initiatives to support Our Why of empowering the communities we serve and helping customers create the possibilities that energize their future. This is an exciting time to join our growing team as we develop the strategies and plans to support a new brand and vision for customer centricity and operational excellence
Elexicon Energy is the fourth largest municipally owned local hydro utility in Ontario servicing over 178,000 residential and business customers across the eastern part of the Greater Toronto Area including Pickering, Whitby, Ajax, Clarington, Belleville, Gravenhurst, Uxbridge, Port Hope, Scugog and Brock. We are the fastest growing public electric utility in the province, in an electrifying industry that is shaping the discourse across multiple sectors as Canada drives towards its commitment to achieving net-zero emissions by 2050.
This position reports to the Director, Asset Planning & System Engineering and supports other Asset Management & Distribution Operations divisions at the Ajax location. The incumbent will be responsible for the following activities:
DUTIES AND RESPONSIBILITIES
- Maintain strict confidentiality in all matters pertaining to this work.
- Assist Managers and Supervisors of the Division and, as may be required, assist the Executive Assistant, Asset Management/Distribution Operations.
- Coordinate and implement any administrative special projects the Division Managers may assign.
- Administer and maintain various administrative systems related to confidential and personal concerns, as directed, including medical leave, staff vacation requests, expenses etc.
- Process invoices, credit card statements and expenses as required by Division.
- Produce Division documents such as letters, memos, meeting minutes etc. Using current software.
- Schedule and arrange all meetings, appointments, and travel arrangements as required for the Division.
- Maintain Division related distribution lists
- Strongly assist in organizing action items, follow-ups etc. on a daily basis for Division Managers as requested.
- Operates as extension of Division Managers on continual basis to issues and follow-up on assignments, directions, instructions, tasks, etc. from numerous staff both within and outside the Division.
- Manage all administrative responsibilities for the Division including:
- Human Resources and Payroll activities (Penny training and troubleshooting), approval of time sheets when Managers/Supervisors unavailable
- Creating and linking new files and records in File Management System, Department Databases and GIS Project Folders
- Tracking and administering Municipality Development Application Reviews
- Tracking and follow-up of Job Planning Folders
- Tracking and fulfilling Drawing Markup/Utility Confirmation requests
- Receives and directs inquiries via telephone/in person from customers, suppliers, municipalities, developers, and contractors.
- Create, produce, and track Outage Notices as requested by staff.
- Main liaison/contact for Connections File Management Systems and filing room/library.
- Troubleshoot and make modifications, additions, and/or corrections to the Engineering and File Management System databases as necessary.
- Procure office materials and supplies for staff as required.
- Assist with ESA/CVP and Finance Audits as requested throughout the year.
- Back up support to Connections Group for scheduling regular emergency locates.
- Compile month-end data and create ESQR month-end reports ensuring accuracy and completeness.
- Other duties as assigned.
KEY SKILLS & QUALIFICATIONS
- Strong organizational skills and ability to multitask and prioritize in a fast-paced environment.
- Professionalism, strong work ethic, confidentiality, and Human Relations.
- Ability to work with mínimal supervision.
MINIMUM REQUIREMENTS
- Completed High School or equivalent.
- 3 to 5 years related experience.
**Our Commitment to Diversity, Equity, Inclusion and Belonging**:
Elexicon Energy embraces and celebrates our collective diversity. We are committed to fostering an inclusive, diverse and equitable workplace built on respect, support and collaboration.
We thank all applicants; however, only those to be considered will be contacted.
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