Expense Services Specialist

3 weeks ago


Edmonton, Canada MacEwan University Full time

EXPENSE SERVICES SPECIALIST

**SHARED SERVICES CENTRE**

**Competition No.** 24.04.130

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band D (Steps 1-8): $26.09 - $37.93 per hour
May 12, 2024**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.**Opportunity**:
MacEwan University is seeking an Expense Services Specialist for a full-time continuing opportunity with the Shared Services Centre department.

This position is primarily responsible for facilitating effective operations of the expense process, executive expense disclosure, and university p-card program functions. This role has a strong component of multi-level university-wide stakeholder engagement and is responsible for the timely and accurate expense accounting with alignment to university policy, procedures, applicable legislation, and best practices. The Expense Services Specialist conducts regular audit reviews identifying errors or critical issues working with stakeholders to resolution, leads training efforts and promotes the Shared Services Centre.

Key responsibilities include:

- Conducting expense spot audits and evaluating for alignment to expense related policies and procedures; liaison with various stakeholders to resolve discrepancies or issues.
- Completing month end, quarter end, and year end period close procedures for expenses including various account reconciliations, troubleshooting, and facilitating correction entries with stakeholders across the university and reporting to support financial processes.
- Facilitation of the executive expense disclosure program that includes offering guidance and advice to support compliance measures based on policy and accounting best practices.
- Collaborating with stakeholders to identify efforts for continuous business process improvement opportunities within the expense and p-card programs. Working with the Manager to realign where possible.
- Monitoring and evaluating incoming p-card setups, change limit requests, and lost, stolen or fraudulent card activity for accuracy, reasonability, approval requirements as it aligns to the related policy; liaison with internal and external stakeholders to resolve issues and, if required, escalate disputes to Manager.
- Monthly upload of p-card transactions from US Bank into PeopleSoft.
- Developing and updating all training materials related to the PeopleSoft expense module and p-card program.
- Promoting customer service excellence as well as a positive and design minded thinking work environment in alignment to the Shared Services Centre mandate.
- Identifying potential for risk and sharing solutions.
- Participating in departmental planning initiatives to develop departmental objectives and action plans as required.
- Be a change leader in supporting projects and other initiative work under Shared Services Centre (SSC).

**SKILLS**:
You will have:

- Excellent verbal and written communication skills.
- Exemplary customer service orientation (service first mindset) responding to requests in a timely manner and conducting oneself in a professional and respectful manner.
- Demonstrated emotional intelligence awareness.
- Keen attention to detail and ability to maintain accuracy.
- Demonstrated proficiency in data analysis, evaluation, and interpretation.
- Strong time management and organizational skills to effectively manage multiple priorities and assignments.
- Demonstrated ability to effectively participate in an integrated service culture working independently on assignments as well as in a team environment.
- Building strong and positive business partnerships across the MacEwan community.
- Demonstrated abilit


  • Expense Specialist

    19 hours ago


    Edmonton, Canada University of Alberta Full time

    **Department** Vice-President Finance & Administration - Shared Services Finance Services **Salary range** $56,040.79 to $76,820.84 **Hours per week** 35 **Grade** 9 **Posted date** May 16, 2024 **Closing date** May 31, 2024 **Position Type** Full Time - Operating Funded **Description**: This position is a part of the Non-Academic Staff Association...


  • Edmonton, Canada MacEwan University Full time

    Opportunity MacEwan University is seeking an Expense Services Specialist for a full-time continuing opportunity with the Shared Services Centre department.  This position is primarily responsible for facilitating effective operations of the expense process, executive expense disclosure, and university p-card program functions. This role has a strong...


  • Edmonton, Canada 8760 Expense Management Full time

    **Who We Are** 8760 Expense Management is an Alberta-based company that has been in business since 2004. We pride ourselves on helping business clients optimize their expenses related to electricity and natural gas, credit card processing and cell phones. Our motto is: We win when our customers win. Helping customers is at the core of what we do. We also...


  • Edmonton, Canada AutoCanada Inc. Full time

    **IT Procurement Specialist** **Who we are looking for** You will be collaborating with key stakeholders from across the organization to source and procure equipment and services, develop policies and procedures, automate processes, provide analytical insight, and contribute to our expense management goals. Financial acumen is essential and experience...


  • Edmonton, Canada Vibe Medical Specialist Full time

    **VIBE MEDICAL SPECIALISTS - MEDICAL OFFICE ASSISTANT** As a certified Medical Office Assistant (MOA), you will be part of a fast paced multidisciplinary specialist medical clinic. Reporting to the clinic manager, you will be responsible for general administrative support assisting physician’s in daily tasks to promote an efficient clinic....


  • Edmonton, Canada Scotiabank Full time

    Requisition ID: 161351 Join the Global Community of Scotiabankers to help customers become better off. **#LI-Remote, #LI-Hybrid** **Purpose of Job** The Assistant, Investment Specialist will be responsible for working with an Investment Specialist(s) in support of their development of new wealth management business relationships in target markets. In...


  • Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: Under the general supervision of the portfolio Manager, the Procurement Specialist I performs purchasing functions consistent with established AHS procurement policies and practices within the purchasing portfolio that services all sites within the Zones. The Procurement Specialist I is responsible for the acquisition of supplies,...


  • Edmonton, Canada Fluor Driver Full time

    **Job Overview** The Accounts Payable Specialist reports to and takes direction from the Finance Director. The primary responsibilities of the Accounts Payable Specialist are to process vendor invoices through computerized general accounting software, generate payables reports, and issue payments. **Responsibilities** - Manage the day-to-day activities of...


  • Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: The Procurement Specialist III is a position within Contracting, Procurement & Supply Management (CPSM) and will be responsible and accountable for coordinating multi-source contracts and the competitive bidding process for a variety of medical equipment (capital and minor) organizational needs. This also may include related...

  • Tissue Specialist I

    4 weeks ago


    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: As a Tissue Specialist I, you will be responsible for the sterile recovery of cadaveric human tissues for transplant. You will assist the Tissue Specialist II by documenting recovery and processing information in the donor chart, maintaining accurate documentation of all activities. You will be working in a fast-paced environment, and...

  • Tissue Specialist I

    3 days ago


    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: As a Tissue Specialist I, you will be responsible for the sterile recovery of cadaveric human tissues for transplant. You will assist the Tissue Specialist II by documenting recovery and processing information in the donor chart, maintaining accurate documentation of all activities. You will have the opportunity to assist with the...


  • Edmonton, Canada Univar Solutions Canada LTD Full time

    **Customer Service Specialist - Edmonton, AB** **A Place Where People Matter - Growing our People to Grow our Business** We’re thrilled that you are exploring career opportunities where you can continue to make a positive difference every day to **keep our communities healthy, fed, clean and safe.** **Position title: Customer Service...

  • Sales Specialist

    4 weeks ago


    Edmonton, Canada CARO Analytical Services Full time

    **If you’re a confident go-getter with a passion for science and sales, we’ve got the job for you!** **DESCRIPTION**: Sales Specialist - Edmonton, AB _(Full Time)_ As a Sales Specialist for CARO Analytical Services’ growing laboratory network, your main responsibilities will include: - Sourcing new sales opportunities to achieve sales targets and...


  • Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: The Procurement Specialist III is a professional position in the Contracting, Procurement and Supply Management (CPSM) Department. This position will primarily support Retail Food, Linen and Environmental Services Contracting and may be called upon to provide occasional support to other contracting portfolios. This position can be...


  • Edmonton, Canada NOV Inc. Full time

    The Accounts Payable Specialist will be responsible for timely invoice processing and payments for Canada, operational and Corporate ledgers. Knowledge of Accounts Payable processes is beneficial as is the willingness to learn new programs and processes. This position will effectively and efficiently prepare and process payment vouchers for vendor invoices...

  • Specialist

    3 days ago


    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: - Classification: Specialist - Union: Exempt - Unit and Program: Human Resource Shared Services - Training & Change Management - Primary Location: IBM Building - Location Details: Eligible to work remotely within Alberta - Employee Class: Regular Full Time - FTE: 1.00 - Posting End Date: 30-JAN-2023 - Date Available:...

  • Child Life Specialist

    4 weeks ago


    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: **Description**: As a Child Life Specialist, you will plan, develop, implement, coordinate and evaluate developmental and normalization activities including therapeutic play programs in order to further the social, emotional, intellectual and physical growth of children and adolescents. You will assess, research, plan, implement and...

  • Billing Specialist

    4 weeks ago


    Edmonton, Canada Sharp Trucking Services Full time

    Sharp Trucking Services Ltd. provides innovative, efficient and on time shipping solutions and our company’s guiding principles are creativity and passion. We believe our people are our competitive advantage. We are looking for a **Billing & Payroll Specialist** to join and support Sharp’s Head Office in Edmonton. The Billing & Payroll Specialist...


  • Edmonton, Canada Alberta Health Services Full time

    Your Opportunity: As a Procurement Specialist I, you will be responsible for performing purchasing functions consistent with established policies and practices while utilizing your excellent customer service skills and ability to communicate effectively with staff and external vendors. You will be responsible for the acquisition and procurement of...

  • Child Life Specialist

    4 weeks ago


    Edmonton, Canada Alberta Health Services Full time

    **Your Opportunity**: Child Life programs in health care settings strive to promote optimum development of children, provide family support and minimize trauma. Child Life programs facilitate coping and the adjustment of children and families in 3 primary service areas: Minimize stress and anxiety for the child and adolescent. Provision of essential life...