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Payment & Quality Control Clerk

1 month ago

Toronto, Canada Hydro One Networks Inc Full time

**48703** - **Toronto** - **Rotation** - **Up to 18 months**

Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.4 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.

It’s an exciting time to join the team at Hydro One

**Job Function**:
Monitor payments to ensure that government and legal requirements to pay to third parties and internal payment policies and practices have been met and that outstanding credits are absorbed. Perform audits on non-purchase order type invoices over $5K to ensure adherence to OAR, corporate financial policies, procedures and divisional guidelines. Monitor, control and reconcile suspense and accounts payable liability accounts. Research/compile information in the review of existing methods and procedures and assist in the development of the same. Load and reconcile the cashed cheque file from the bank to the Accounts Payable system for both Canadian and US accounts, including calculation of foreign exchange information. Arrange for cancel, re-issue and stop payment of cheques. Prepare report information as required. Maintain master records for banks for Electronic Fund Transfer (EFT), wire and trust reimbursements, vendors information and, tax waivers.
- Monitor payments on a daily basis to ensure that they comply with government and legal requirements to pay to third parties, and to ensure internal payment policies and practices have been followed. Initiate corrective action where required which may include a cancel and re-issue to appropriate party as required.
- Monitor payments on a daily basis to ensure outstanding credits are appropriately absorbed.
- Perform audits on non-purchase order type invoices over $5K for authenticity of signatures and to ensure adherence with the OAR, corporate financial policies, procedures and divisional guidelines.
- Identify discrepancies or questionable aspects in these areas with the employee, Supervisor or Manager. Forward any problems beyond this level to the Unit Supervisor for resolution.
- Monitor, control and reconcile suspense and accounts payable liability accounts. Identify variances and determine the reasons for imbalance and make/arrange corrections, or journal transfers where required.
- Do manual payment runs as required for local payable systems and advise other personnel in the unit of exceptions in the daily payment proposal arising from "draft" requirements. Reconcile payment information replicated from multiple integrated systems into the Corporate Payable system. Communicate with contacts in the various Businesses when a downloading problem has occurred and take appropriate action to rectify the problem.
- Research and compile information required in the review of existing methods and procedures and assist in the development and implementation of new and revised procedures. Act as an information source by providing advice to various personnel in various Businesses requesting an interpretation of related sections of policies/procedures, the organizational authority register, corporate financial policies, directives, etc. applicable to payments, dollar limits, etc.
- Load the daily cashed cheque file from the bank to the Accounts Payable system. Identify, post/correct errors and reconcile the Canadian bank account.
- Prepare financial, operational and statistical reports to meet Divisional, Business Unit and Corporate requirements. Receive information from computer printouts, downloads, or from others in the Division and organize into the required format utilizing current software/spreadsheet tools as
- approval.
- Identify and deposit vendors cheques received for incorrect payments/credits. Prepare cheque requisition and remittance advice for deposit of cheque.
- Cancel, re-issue and stop payments of cheques that are reported by vendors as not received, or for other reasons on instruction of the supervisor.
- Update the accounts payable system with cashed cheque information as/if required and reconcile the US bank account, including calculation of foreign exchange gain or loss.
- Update foreign exchange rates in the payable systems.
- Reconcile wire fund payments and ensure that the information input is correct.
- Maintain master records in appropriate company codes, as per procedure, for banks for Electronic Fund Transfer (EFT), wire and trust reimbursements, vendors information, tax waivers. Maintain notes in vendor master record for assignment details and tax waivers.
- Weekly review of the Aged Trail Balance to monitor invoices free for payments but are not clearing to resolve and clear the block

**Selection Criteria**:

- One to two