Executive Assistant

7 months ago

Toronto, Canada Scotiabank Full time

Requisition ID: 197314

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Contributes to the overall success of the department by ensuring specific individual goals, plans, and initiatives are executed/delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies, and procedures.

**Is This Role Right for You? In this role, you will**:

- Champions a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
- Provide high-level administrative support for the Executive Vice President - EVP, Direct Channels, and Enablement, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
- Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
- Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
- Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns monthly. Act as the primary liaison and coordinator for department initiatives.
- Booking and coordinating meetings, town halls, and other events by preparing agenda items, and presentations, coordinating logistics and venue setup for the events.
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to, and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
- Foster a positive work environment by promoting, participating, and supporting team engagement events online and in the office.

**Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have**:

- College or University Education.
- 5+ years' experience of experience providing support to senior-level executives or relevant experience.
- Excellent Interpersonal and Communication skills (written and verbal).
- A high level of discretion is required when dealing with confidential matters.
- Strong Organization and Time-management skills to be able to manage calendar scheduling, organize, and prepare for meetings, including gathering documents and attending to logistics of meetings.
- Good knowledge of computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
- Sound knowledge of business/bank terminology and departmental procedures.
- Ability to work in a fast-paced environment adapt to change and navigate continuously change in priority.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

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