Administrative Support Iii

3 weeks ago

Edmonton, Canada MacEwan University Full time

ADMINISTRATIVE SUPPORT III
- STUDENT AFFAIRS**Competition No.** 23.08.230

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $21.87 - $31.80 per hour
- About Us
- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.Opportunity

MacEwan University is seeking a detail-oriented Administrative Support III for a full-time continuing opportunity with our Student Affairs department. Reporting to the Manager, Student Success, you will provide administrative support to Wellness and Psychological Services (WPS), Student Affairs Reception, and the department’s central administration.

Key responsibilities include:

- Managing and ordering general office supplies;
- Coordinating office-related tasks such as facility and key-card requests, office moves, and tech support inquiries;
- Records management for WPS;
- Assisting in booking and managing centralized calendars;
- Coordinating, preparing and scheduling WPS weekly and annual meetings, including arranging room bookings;
- Managing Initial Consultation appointments;
- Managing group counseling packages;
- Supporting P-card reconciliation tasks;
- Coordinating logistics for guest speakers;
- Assisting in conducting bi-annual clinician and group surveys for WPS; and
- Providing Student Affairs reception desk coverage.

**SKILLS**
- Strong attention to detail;
- The ability to problem solve and be proactive;
- Effective organization and time management skills;
- The ability to multi-task, and to work with mínimal supervision;
- Strong written and verbal communication and interpersonal skills;
- Critical thinking skills, with a strong focus on customer service and professionalism;
- The ability to create processes;
- High computer proficiency, including advanced knowledge in Microsoft Office;
- Working knowledge with PeopleSoft;
- The ability to exercise judgment and discretion; and
- The ability to work well in a team environment.

**QUALIFICATIONS**
- A minimum of a two-year post-secondary diploma.
- A minimum of three years’ experience in an increasingly responsible administrative or relevant capacity, preferably in a post-secondary environment.
- Equivalences may be considered.

**BENEFITS**

When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible benefits package
- Continuous learning culture
- Opportunities for career growth

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