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Purchasing Coordinator

2 months ago

Vancouver, Canada Covenant House Vancouver Full time

As we serve vulnerable youth, all employees working for Covenant House Vancouver must be fully vaccinated for COVID-19. Proof of vaccination status will be required prior to your start date.
- Please note: This is a 100% onsite position._

**About Covenant House Vancouver**:
Since 1997, Covenant House Vancouver has provided relentless support for youth experiencing, or at-risk of experiencing, homelessness. We provide support to young people age 16 to 24 who have experienced a wide range of early life and ongoing, complex trauma; including physical, sexual and emotional abuse and neglect. Our purpose is to serve all youth, with absolute respect and unconditional love, to help youth experiencing homelessness, and provide a safe and supportive environment for all youth in need.

Working at Covenant House will be one of the most meaningful things that you’ll do in your life. However, you will be confronted with significant issues in this work and frankly, this work is not for everyone. In the course of doing your work, particularly for those doing frontline work, you will be exposed to the trauma of others. The youth we serve may also experience overdose, physical harm perpetuated by self or others and even death. Because we provide a relational model of care, the harms our youth experience can impact us in varying degrees.

We will provide more information on vicarious trauma during recruiting and on-boarding, to help you decide if Covenant House is the place for you.

**The Impact the Purchasing Coordinator in the Finance Department can make**:
**How you will contribute**:

- Responsible for the full cycle of the purchasing process, including maintaining a network of reliable suppliers, performing cost analysis, sourcing, quotations, timely order placement, monitoring or order delivery timelines, and resolving any discrepancies or delivery issues, purchasing invoices to be verified and submitted for payment process
- Respond to purchasing inquiries from departments / employees in a timely manner and communicate purchasing policies and procedures to staff with purchasing needs
- Determine if inventory quantities are sufficient, ordering more supplies when necessary
- Develop and review contractual agreements to ensure the organization is compliant with legal or contractual requirements, and make recommendations on products/services/terms based on evaluation and assessment
- Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence
- Prepare and enter purchase orders into an accounting system (Sage 300 or another upgraded version)
- Input pricing data, distribute/mail packing slips, invoices, purchase requisitions, and purchase orders to Finance Department
- Assist with internal and external audits, as required
- Oversee the external inventory storage for the agency, providing the monthly inventory list to department managers (disposals determined by liaising with department managers and external storage company)
- Provide backup coverage for other finance positions - Accounts payable Position
- Providing other administrative support to Finance Department as required

**Who are we looking for?**

**Education and Experience**:

- College Diploma/Certificate or equivalency
- Two plus years of purchasing experience required
- Knowledge and ability to use Sage 300 or other equivalent system
- Strong Microsoft Excel skills and proficient in Microsoft Office
- Familiarity with relevant laws and regulations, such as import compliance

**Competencies**:

- High degree of critical thinking and analytical skills
- Excellent communication skills and team player
- Takes personal ownership and responsibility for the quality and timeliness of work commitments.
- Adapts approach, goals, and methods to achieve solutions and results in dynamic situations.
- Diligently attends to details and pursues quality in accomplishing tasks.
- Follows organizational guidelines, professional standards, regulations and principles.
- Demonstrates reliability and integrity

**Compensation**:
**Total Rewards**:
This position has excellent extended health and dental benefits for you and your spouse & children, including generous counselling benefits. During the first year, employees receive three weeks’ paid vacation, increasing to four in the second year; we have paid sick and personal leave and a matching Registered Pension Plan, investment in professional development, and more. If you’d like more information on what we offer, please ask
- We have been recognized as one of Canada’s Top 100 Employers for 2024_

**Diversity, Equity & Inclusion**:
Covenant House Vancouver is a secular organization that welcomes and serves young people from all backgrounds. While the international federation to which we belong was founded in the 1970s by members of the Catholic Church, we are not aligned with any specific faith traditions.
- Persons from groups marginalized due to race,