Project Coordinator, Construction

2 weeks ago

Vancouver, Canada Aura Office Environments Full time

**About Us**

Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also wholeheartedly embrace the ‘give where we live’ motto and regularly pursue opportunities for volunteering and charitable giving.

Our company culture is everything We have monthly team days and staff meetings to keep our team unified in this crazy hybrid work world we find ourselves in We love to work hard and have fun in return

Due to the company’s growth, we are adding a Project Coordinator to assist our Project Managers in our Commercial Design/Build environment. This is a fast-paced, highly collaborative team with a focus on ensuring client satisfaction while living Aura’s values of Care, Humility, Creativity, Passion and Fun

**Values-Driven Culture**

At Aura Office Environments our values are the driving force behind everything we do:

- Passion - You are passionate about the client’s needs and positively impacting communities
- Care - You put extra attention and detail into your work - and others notice
- Humility - You are not afraid to say you don’t know, acknowledge a mistake and ask for help
- Creativity - You have a strong creative vision, and you help bring it out in others too - Detail oriented with a high level of accuracy
- Fun - You enjoy a good giggle with your teammates and don’t take yourself too seriously**About You**

**Knowledge, Skills and Abilities**
- Basic knowledge of project management concepts including budgeting, scoping, scheduling, and quality control
- Basic knowledge of construction language, labour scheduling, and materials/labour tracking against estimates
- Basic knowledge of sales and project-related documents (proposals, estimates, takeoffs, change orders, etc.)
- Basic knowledge of project accounting (i.e. purchase orders, invoicing, budgets, job costing, etc.)
- Ability to interpret Architectural, Electrical, and Mechanical Drawings as well as technical specifications (blueprints, instructions, spec sheets, etc.)

- Knowledge of spreadsheet software with ability to manipulate data using filters, forms, functions, and tables
- Basic skill level using construction software such as ProCore, Jonas Premier, Bluebeam and Smartsheet etc.
- Strong organizational skills and the ability to prioritize and manage tasks independently
- Strong oral and written communication skills in English with a focus on customer service
- Ability to pick up new concepts and learn new software with ease

**Experience**
- 1+ years of experience as a project coordinator in construction preferably in design/build firm

**Credentials**
- Post-secondary education in construction-related area

**About the Role**

The Project Coordinator assists the Project Manager with project execution from the start of pre-construction including the design and procurement phases, through to construction and close-out. The Project Coordinator provides support in an administrative and coordinative capacity, responding to the demands of the project with exceptional speed and accuracy. They support the project management process by coordinating communications with internal and external stakeholders, attending site visits as needed, preparing and submitting tender documents, executing purchase orders, change orders, ordering material, general administrative/project related bookkeeping as needed, and other project activities and documentation.

Details below:

- Coordinate with internal/external stakeholders to set up, execute and close out projects
- Attend client meetings, take meeting minutes and distribute them to the team
- Prepare weekly progress reports as per the onsite progress and construction schedule
- Ensure all project documentation is consistently organized and filed in a timely fashion
- Read and understand Building Guidelines to enable the creation of summary reports/highlights for PM review and assessment
- Participate in project setup including resourcing, scheduling, and budgeting
- Manage job set up in project software after contract sign off (both design & construction)
- Assist the PM to update Master Schedule and Construction Schedule
- Work on Construction Proposal with Project Manager
- Manage the tender process (create and send tender packages, interact with bidders, compile addendums, summarize bids, draft comparison sheets, schedule tender/bid meetings, and prepare awarded contracts/PO’s)
- Generate and issue Construction Contracts (stipulated sum contract)
- Prepare and issue Subcontracts and change orders for trades and consultants
- Generate and coordinate RFIs to Design, PM’s, Trades and Engineers
- Generate and coordinate Submittals such as shop drawings, data sheets etc
- Budget tracking to identify over

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