Term Assistant Program Manager

3 weeks ago

Steinbach, Canada Initiatives for Just Communities Full time

**Position Title: Term Residential Program Assistant Manager**

**Position Details**
- Term position until April 1, 2025
- Full-Time - 75 hours bi-weekly
- Monday to Friday
- Day Shifts: 8:30 am until 4:30pm (flexible)
- $1923.93 bi-weekly (salary currently under review)
- There will be a three-month probationary period

**About Us**

Initiatives for Just Communities (IJC) is a non-profit, charitable organization that operates four community justice programs: El'dad Ranch, Touchstone, Open Circle, and CoSA. These programs support people with intellectual disabilities, Fetal Alcohol Spectrum Disorder (FASD), and those who are currently, or have been previously, incarcerated. IJC is committed to restorative justice practices, which honour the community and foster a sense of belonging.

IJC supports many Indigenous and culturally diverse participants. As an organization, we aspire to have a workforce that is representative of the diversity within our communities. We value diversity and aim to foster an inclusive work culture where everyone’s contributions and professional development matter.

**The Position**

Reporting to the Residential Program Manager, the Assistant Program Manager is responsible for providing administrative support for the residential program. The Assistant Program Manager oversees elements of hiring, financials, information maintenance, and Coordinator support, to ensure that the program continues to run smoothly and efficiently.

**What you will do**
- Provide Program Coordinator support, including providing direct supervision and coaching to established Coordinators, and completing general orientation and training with new Coordinators.
- Participate in the hiring process, attending interviews when Coordinators are unavailable, consulting with Coordinators and Human Resources to ensure that hiring needs are met and the staff in place match the funding allotments of the program.
- Oversee elements of program funding, i.e. updating, editing, and maintaining current resources in the participants’ funding sheets, as well as examining and responding to questions about the payroll summary.
- Approve some program expenses, including mileage and invoices up to $500.
- Complete and send cheque requisitions, as often as necessary to meet program needs.
- Manage Sharepoint access for employees and input accurate, up-to-date information on the Program Sharepoint Site, in collaboration with IT and Case Management.
- Maintain and establish program facilities as necessary for the program including researching and scheduling repairs, facilitating Residential Care Licensing reviews, establishing new residential homes, and ensuring that necessary cheque requisitions are sent on time.
- Other duties as assigned.

**Qualifications**

**Required**
- Minimum three years or more of supervisory experience in a disability support role. Post secondary education in a related field. Suitable combination of education, training, and experience may be considered.
- Strong knowledge of disability support sector.
- Superior verbal communication skills focusing on the ability to explain processes, provide coaching, and strong financial acumen.
- Effective interpersonal skills including the ability to build relationships and interact effectively with leadership, employees, and clients.
- Excellent organizational skills with the ability to manage, prioritize and meet competing deadlines.
- Strong data-entry and financial literacy skills.
- Excellent attention to detail.
- A positive attitude and approach, including the willingness and ability to learn and adapt to change.
- Proven self-starter, operating with a strong sense of urgency; ability to follow instructions and exercise good judgment with mínimal supervision.
- Demonstrated excellent organization and time-management skills, with the ability to work under pressure with high volumes, follow through, and meet deadlines.
- Excellent communication and relationship building skills; including written and verbal communication with the ability to present information clearly and professionally.

**Assets**
- Experience working with Payworks.

**Conditions of Employment**
- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
- Satisfactory Criminal Record Check with Vulnerable Sector Search.
- Satisfactory Child and Adult Abuse Registry Check.
- Valid Class 5 License with Satisfactory Drivers Abstract.

**Benefits Include**
- IJC group benefits package after the probation period.
- RRSP plan with employer contributions
- Employee and Family Assistance Services
- Paid Sick Leave

**Location - 315 HWY 52 W, Mitchell, MB R5G 0Z2.**

**How To Apply**

APPLICATION DEADLINE: Open until filled.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process.
- We thank all appl

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