Office Manager

2 weeks ago

Halifax, Canada Marine Thinking Inc. Full time

Motivated, Energetic, Dynamic
Does this Describe you? If so, this position may be for you.

About us:
Our Commitment:
Marine Thinking is passionate about building an inclusive and diverse work environment. At Marine Thinking, we provide equal opportunities to all employees and applicants of different backgrounds and perspectives for employment.

Is this position for you? In this role you will:

- Oversee the day-to-day office operation to ensure efficient office operation.
- Create a fun and efficient workplace for employees.
- Plan and execute a wide range of duties related to the hiring process, internal company events, and day-to-day office life.
- Maintain efficiency within the office by establishing and maintaining the best policies, standards, and procedures for their company
- Act as the main point of contact for internal and external inquiries, including managing the relationships with the landlord, service providers, and Admin&HR related external consultants
- Plan, organize, and execute office activities such as arranging meetings, team-together events, and ordering supplies.
- Support the management team in a wide range of administrative/HR services, including meetings and travels arrangements.
- Partner with hiring managers for position requisition, hiring, onboarding, training, and coaching of new hires.
- Maintain and update the code of conduct, policies, and procedures to keep the smooth running of the company.
- Manage and maintain benefits administration and other human resource functions.
- Coordinate to deliver performance review processes.
- Maintain and track human resource database and employee records in an accurate and timely manner.
- Prepare human resource documents as required, including the letters of employment, job offers, contracts, agreements, etc.
- Provide receptionist functions by performing duties including, but not limited to, handling and greeting visitors in a professional manner and processing telephone calls.
- Assist in sending and receiving mails, couriers, and deliveries, including filing and distributing received files.
- Complete other administrative duties as required.

We’d love to work with you if you:

- Minimum two years of proven experience in office management and administration or HR.
- Excellent written and verbal communication skills and proactive professional with a positive attitude.
- Strong interpersonal and leadership skills with the ability to work cross-functionally.
- Ability to handle confidential and sensitive information in an appropriate manner.
- Excellent time management skills and ability to multitask and prioritize work.
- Great attention to detail and problem-solving skills.
- Strong organizational and planning skills.
- Comfortable working independently and in team settings valuing a diverse and inclusive fast-paced work environment.
- A creative mind with an ability to suggest improvements.
- Proficient in Microsoft Office Applicants.
- Knowledge of human resources management practices and procedures.
- Experience planning events for internal staff and vendors.
- A degree or certification in Business Administration is preferred.
- Strong desire to learn with the ability to be accountable for their own work.
- Able to be self-driven, fast learner, and help others in the team wherever necessary.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Extended health care
- Tuition reimbursement
- Vision care

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Work Location: One location

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