Program Assistant

2 weeks ago

Kitchener, Canada City of Kitchener Full time

**Program Assistant (Fire)**

**Competition Number**

2024-016**Job Code**

1152**Posting Date**

January 30, 2024**Closing Date**

February 5, 2024 (at 6:00pm)**Job Status**

Permanent Full-TimeThe
- **City of Kitchener** is a vibrant and dynamic city of approximately 270,000, in the heart of southwestern Ontario. As the largest municipality in Waterloo Region, Kitchener continues to be poised for development and growth, enhancing its reputation as a leader in city-building and innovation, with nationally recognized strategies to build its neighbourhoods, its digital infrastructure and its diverse economy.The
- **City of Kitchener** is WHERE you want to work Learn more about the top reasons to join us:
**Why work at the City of Kitchener**

Position Overview:
**The Program Assistant is an integral member of the Fire Admin team. We are seeking a collaborative, self-starter who will be the first point of contact at Fire Headquarters.**

**Responsibilities**:
- Provides administrative support for the Alternate Community Emergency Management Coordinator (Deputy Chief) the Program Manager - Fire Systems and Projects, and the Fire Training department.
- Maintains stockroom inventory and facilitates the clothing program across the Fire Division.
- Maintains the medical supplies program.
- Works with the Deputy Chief to resolve fire station repairs, office equipment repairs, and appliance repairs.
- Investigates and responds to inquiries or requests for information.
- Plans and organizes the Joint Health and Safety Committee meetings, including taking minutes and setting agendas.
- Takes the lead in planning and organizing Fire Department special events.
- Distributes mail in a timely fashion to appropriate divisions.
- Maintains and updates divisional forms as needed.
- Maintains and updates workplans for Budget within portfolio.
- Utilizes Concur for reimbursements and visa reconciliation.
- Maintains and updates Fire Division employee contact lists.
- Registers staff for corporate training and hearing tests.
- Performs administrative functions including filing, shipping packages, payment of invoices, maintaining office supply inventory, and ordering flags.
- Issues and tracks keys, including master firefighting keys, sets key fob access levels, all in accordance with set guidelines.
- Distributes fuel cards.
- Performs all other duties as assigned.

**Requirements**:
- Must possess a minimum Grade 12 diploma, with up to one-year additional post-secondary job-related courses.
- Must have a minimum of one-year related experience, previous experience in a fire environment considered an asset.
- Must be reliable with a good attitude and employment record.
- Must have the ability to maintain confidential information.
- Must have strong interpersonal skills to provide excellent service to both internal and external customers in a courteous and professional manner.
- Must have excellent verbal and written communication skills.
- Must have excellent organizational skills with an ability to manage multiple tasks and deadlines.
- Must have strong attention to detail and proven ability to work independently and meet deadlines under pressure.
- Must have excellent data entry and proofreading skills.
- Must possess mathematical skills and be able to perform calculations accurately.
- Must be highly proficient with Microsoft Word, Excel, PowerPoint, Outlook and the Internet.
- Must have demonstrated ability to participate as an effective team member.
- May be required to provide a satisfactory Police Reference Check (Vulnerable Sector) or Criminal Record Check at your own expense as a condition of employment.

**We will accommodate the needs of applicants under the Human Rights Code and Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please contact Human Resources at**
**,**
**or 519-741-2200 ext. 7261 to make your needs known, so that we can support your full and equal participation throughout the hiring process.**
- Please note that as per Human Resources Policy _
- HUM-HIR-_
- 110, "Employment of Relatives of Staff Members and Elected Officials":_
- "The immediate relatives of staff of the Human Resources Division, all _
- Directors,_
- General Managers_
- , or the Chief Administrative Officer and Elected Officials shall not be employed by the City in any capacity._
- The immediate relatives of all other Management personnel shall not be employed where such employment would be:_
- 1. within the same Department in the case of permanent full-time, temporary full_
- time and part-time classifications._
- 2. within the same Division in the case of students."_

**Department**

Community Services**Division**

Fire**Union Affiliation**

CUPE 791**Number of Positions**

1**Hours of Work**

35 hours per week**Location**

**Initial Location**

Kitchener Fire Hall**City**

Kitchener**Compensation**

**Salary Range**

$47,029 - $58,790- Eff April 1st, 2024: $47

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