Casual Administrative Assistant

6 days ago

Edmonton, Canada Norquest College Full time

**COMPETITION NUMBER: 973**

**We are currently looking for 3 casual Administrative Assistants to join the Work Integrated Learning team with the Faculty of Health Studies.**

This position reports to the Work-Integrated Learning (WIL) Manager in the Faculty of Health Studies. The WIL Administrative Assistant provides transactional administrative and operational support to the WIL team and WIL Manager. This position independently executes cyclical operational and administrative activities and is delegated additional tasks that support key functions in the WIL area needed for successful student placement. Other related administrative support duties will include file management, and support to other administrative positions, including assisting in reviewing ongoing processes and updating them as directed.

**HOW YOU'LL MAKE A DIFFERENCE**:

- Support the cycle of recurring business activities by using excellent verbal and written communication skills to answer internal and external inquiries of the WIL area.
- Provide support for the purposes of assisting with workflow within the WIL placement team.
- Create brand-compliant documents and functional spreadsheets that facilitate streamlined and transparent work.
- Record management of required documents.
- Leverage technology and provide recommendations to improve administrative procedures, processes, and engagement.
- Prior to student placement, monitor student To Do Lists as per WIL processes.
- Ensure clear communication with WIL team and Program areas regarding student placement requirements.
- Provide administrative support to the WIL team through document formatting, creating reports using relevant software systems (e.g. HSPnet, People Soft)
- Understand the importance of this role to the engagement of faculty, staff, students, and external stakeholders.

**WHAT YOU BRING**:

- A related diploma or certificate. Equivalencies with similar education and/or experience may be considered.
- 3+ years administrative experience related to WIL in a post-secondary environment.
- Advanced knowledge of Microsoft Office, People Soft, Excel, Access, or other databases.
- Previous experience working with Moodle, HSPnet, and Connect Care is an asset.

**WHAT MAKES YOU A DIFFERENCE MAKER?**
- Cultural sensitivity and the ability to work with a diverse population.
- Understanding of administrative processes and procedures.
- Records management maintenance experience.
- Time management with the ability to prioritize tasks.
- Problem-solving ability.
- Function with mínimal supervision and a high degree of self-initiative, accuracy, tact professionalism, and sound judgment.
- PeopleSoft and Moodle knowledge.
- Experience working in an educational setting is an asset.
- Knowledge of FOIP and proven experience in dealing with highly confidential information.
- Ability to collaborate with program leaders as a highly valued partner and to determine synergies and needs across the faculty and programs.
- Demonstrated capability to work with peers and support other portfolios.
- Independent to complete tasks. Works collaboratively with the team.

**SALARY**:$22.33 - $27.98/hour reflective upon what you bring AKA your education and experience, plus 11.2% in lieu of vacation and holidays.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

For applicants who have completed post-secondary studies from outside of Canada, it is recommended they obtain an assessment of their credentials from a recognized Canadian Credential Evaluator, such as:
This competition may be used to fill future vacancies, across NorQuest College, at the same or lower classification level.

**Our Commitment to Equity, Diversity, and Inclusion**: We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers - we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

  • Casual/part-time Receptionist

    6 months ago

    Edmonton, Canada Administrative Full time

    The main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...

  • Casual Administrative Assistant

    3 weeks ago

    Edmonton, Canada Norquest College Full time

    **COMPETITION NUMBER: 823** **FACULTY OF HEALTH** NorQuesters are difference makers and we’re searching for someone dedicated to finding ways forward to join our Faculty of Health Studies as an Administrative Assistant. Reporting to the Team Lead, Business Planning, the Casual Administrative Assistant role provides administrative and operational...

  • Administrative Assistant

    5 months ago

    Edmonton, Canada Campbell Scientific, Inc. Full time

    **Administrative Assistant** - (1 temporary casual position, located in Edmonton, Alberta)_ Administration is the backbone of an organization. Every individual working within this function connects each of our departments together. To us, this link ensures that there is a smooth and accurate flow of information from each part of the organization to the...

  • Administrative Support Specialist

    3 days ago

    Edmonton, Alberta, Canada Norquest College Full time

    We are seeking a highly skilled and versatile Administrative Support Specialist to join our team on a casual basis. In this role, you will have the opportunity to work in various departments providing administrative support, covering peak periods, vacations, illness leaves, resignations, and special projects.Key ResponsibilitiesProvide information on Nor...

  • Casual Medical Educational Assistants

    6 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual Medical Educational...

  • Casual Educational Assistant

    6 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual Educational Assistant...

  • Casual Administrative Support

    5 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual Administrative...

  • Casual Educational Assistant

    5 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual Educational Assistant...

  • Administrative Assistant

    3 months ago

    Edmonton, Canada Sure Shot Hot Shot Full time

    **Job Responsibilities include but are not limited to**: - Provide administrative support to management - Ensure efficient operation of office - Provide customer, vendor and employee and team support - Facilitate employee training and employee records - Organization and Maintenance of company records with strict confidence - Payroll...

  • Casual - Administrative Support

    1 month ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual - Administrative...

  • Casual - Administrative Support

    5 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual - Administrative...

  • Medical Office Assistant

    6 months ago

    Edmonton, Canada Granville Medical Clinic Full time

    We are a family medical clinic in west Edmonton. We function as an appointment-based medical clinic looking to hire a casual/part-time medical office assistant to start as soon as possible. - Prompt, clear communication - Friendly with clients and co-workers - Ability to multi-task or take initiative - Eagerness to learn new skills - Receptive to...

  • Accounting/administrative Assistant

    5 months ago

    Edmonton, Canada VJ Accounting & Tax Services Full time

    VJ Accounting is a fast growing, family-oriented accounting firm based in Edmonton. We are seeking a detail oriented person to fill the role of the accounting/ Administrative Assistance on a part-time/casual basis Duties and Responsibilities: - Greets visitors and directs them to contacts or service areas - Answers telephone and relay telephone calls and...

  • Casual Educational Assistant

    6 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual Educational Assistant...

  • Casual Educational Assistant

    5 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual Educational Assistant**: **Requisition...

  • Casual Educational Assistant

    5 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual Educational Assistant**: **Requisition...

  • Casual Educational Assistant

    5 months ago

    Edmonton, Canada Edmonton Catholic Schools Full time

    Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 44,000 students and 5,000 employees in 95 schools plus other sites. **Casual Educational Assistant**: **Requisition...

  • Administrative Assistant

    5 months ago

    Edmonton, Canada McLean Fuels Full time

    McLean Fuels is currently looking for an Administrative Assistant to join our team. We are a service driver company specializing in fuel delivery to residential and commercial customers across Western Canada. - Reception duties such as answering phones including directing all incoming calls in a professional manner - Greeting customers and guests - Receiving...

  • Administrative Assistant

    5 months ago

    Edmonton, Canada Christensen & McLean Roofing Full time

    Are you a dynamic and organized individual with a passion for the construction industry? Join our team as an Administrative Assistant! We are seeking a skilled professional to assist in the administrative operations of our construction company. **Responsibilities**: - Manage daily administrative tasks including filing, data entry, and correspondence -...

  • Independent Living Assistant

    7 months ago

    Edmonton, Canada St.Michael's Millennium Pavillion Full time

    Responsibilities will include assisting Residents with bathing, grooming and dressing; medication administration and reminders; housekeeping and dietary; and observing Residents’ condition. If you possess **HCA certification or equivalent, are registered in the HCA Directory**, and are interested in providing care with love and dignity, please submit your...