Construction Onboarding Administrator

1 week ago

Edmonton, Canada Waiward Full time

Overview:
**Location**:Edmonton, Alberta / Remote

**Position**:Temporary/Full-Time (5 months)

**Reporting to**: Construction Onboarding Lead

**Positions Available**: 5

**_ Posting Closing Date:_**_ December 31, 2024_

Waiward is a respected construction and maintenance service provider that operates one of Canada’s largest fabrication shops based out of Edmonton, Alberta. Our mission is _To Be Your Trusted Partner_ which ensures we act with integrity in all that we do. Through planned growth and development, we have kept our commitment to provide our customers with an unsurpassed level of service. Waiward’s historical and future success is grounded in our collective commitment to our core values.

At Waiward, we believe a diverse and inclusive workplace is the key to unlocking the full potential of our people. It is essential to build a team that represents the communities and clients we are serving. We attract, hire, and develop people of all backgrounds and ensure fairness and inclusion within our hiring processes. We believe in investing in people based on their expertise, capabilities, aspirations, and performance despite their race, religion, gender identity, sexual orientation, and beliefs.

As a leader in our industry, we believe diversity and inclusion strengthen our team and are committed to making sustainable progress in our company and the communities and clients we serve. With the support of our leadership team and peers, our people are encouraged to share their perspectives.

**Job Purpose**

The Construction Onboarding Administrator is primarily responsible for the efficient and timely arrival of employees and subcontractors to the Project Site(s).

**Responsibilities**:

- Displays a commitment to Waiward’s incident-free vision, values, and culture.
- Supports the effective Employee/Labour relations activities by maintaining a strong focus on customer service, knowledge of collective agreements, employment terms and relevant employee/labor legislation.
- Conducts resource planning with the Human Resources and projects team to understand and execute required staffing levels needed to satisfy construction operational needs.
- Submits requests for people power to unionized trade unions as per project requirements.
- Runs and maintains the Employment Management Site on SharePoint.
- Ensures all new workers both unionized and non-unionized have satisfied their employee hiring obligations as defined by both their classification and site access requirements.
- Coordinates mobilization for workers and subcontractors, including site access/badging, booking flights and camp accommodations if applicable.
- Tracks orientation hours to be paid to new hires and existing employees.
- Works with Time Administration to determine if employees have had all orientation and other payable hours entered/paid in a timely fashion.
- Sends daily arrival reports to all construction sites.
- Works closely with the finance team to ensure all commercial flight costs are captured and tracked as needed.
- Acts as an employee liaison and provide necessary support to supervisory team members when required.
- Assists with various other administrative based tasks and Human Resources related reporting as per client requirements on a daily, weekly, or monthly basis.

Qualifications:

- High School Diploma
- Proficient in Microsoft Office (Excel, Word, Outlook, etc.).
- 1-3 years previous experience in unionized construction industry or onboarding experience is considered an asset.
- Exceptional organizational and multi-tasking skills that are complimented by effective interpersonal, verbal, and written communication.
- Highly motivated individual with the ability to work within a fast-paced environment and maintain a high-volume workload.
- Excellent attention to detail and ability to adapt to changing priorities and demonstrate exceptional problem-solving skills.
- Ability to work cooperatively and collaboratively with all levels of employees and demonstrate effective group facilitation skills.

**Working Conditions**

This position will be based either in the Edmonton Office or may work remotely from home.

The job may require the incumbent to walk stairs; be outside in inclement weather (slippery surfaces and cold); carrying objects, driving and being exposed to normal office routines.

**Physical Requirements**

The incumbent is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal for extended periods of time; and extensive reading. The incumbent is also required to sit for extended periods of time and communicate with construction employees regularly.
- **_Waiward is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._

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