Executive Assistant

4 weeks ago

Toronto, Canada Toronto Metropolitan Full time

**About Toronto Metropolitan**:
At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada’s leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

**About the Office of the Vice-President, Equity and Community Inclusion (OVPECI)**

The Office of the Vice-President, Equity and Community Inclusion (OVPECI) works to ensure that equity, diversity, and inclusion are a central focal point for the University community through strategic initiatives, programs, reports and partnerships. Since its creation in 2012, the OVPECI has fostered dialogue and established a strong campus presence that provides a range of consultation services, educational events and resources.

The Human Rights Services unit works with members of the TMU community to promote an equitable and inclusive study, work and living environment free of discrimination and harassment. Using a holistic approach, Human Rights Services advocates for a community where the dignity and human rights of all its members are respected and upheld. Indigenous Initiatives builds internal and external partnerships with TMU students, faculty, staff and the broader Indigenous community in order to advance the priorities of the Indigenous Education Council. These priorities include student success, teaching, learning, research, community engagement and capacity building. The Accessibility unit works to identify, remove and prevent barriers to inclusion for persons with disabilities, and in so doing make TMU an accessible learning and working environment. The Research, Planning and Assessment unit oversees TMU’s employee and student diversity self-id surveys, develops evidence based tools and reports, and provides consultation services related to understanding and incorporating data into plans, decisions and actions. The Education, Awareness and Outreach unit provides students, faculty and staff with opportunities to advance their own education and awareness around equity, diversity and inclusion.

**The Opportunity**:
The Vice President, Equity and Community Inclusion group is searching for an Executive Assistant to join the team and oversee the day-to-day operations of the Office of the Vice President, Equity and Community Inclusion (OVPECI), providing senior administrative and research support.

As an Executive Assistant, you will support the Vice President and be responsible for organizing and managing the highest levels of information, programs and activities of the Office in support of the goals and objectives of the University. You will lead and undertake research and special projects to support the Vice President and OVPECI, under the direction of the Executive Director to ensure effective project completion according to expected timelines and deliverables.

Other responsibilities will include but are not limited to the following:

- Handling all administrative support tasks, including managing and coordinating the Vice President’s calendar, organizing meetings/events, coordinating logistics, etc. Resolving scheduling issues with internal and external parties, and developing a balanced and manageable schedule for the Vice President.
- Assembling relevant background materials (e.g. agenda and purpose of meeting, biographical material, etc.) for the Vice President’s meetings by researching and collecting documents from a variety of sources. Providing briefing notes for internal meetings and external meetings on matters that should be referenced at such meetings and provides background information on items covered, speaking notes, and for tabling in meetings.
- Creating correspondence, reports, etc., and editing all materials distributed from the Office, many of which are of a confidential nature.
- Acting as the initial administrative contact for OVPECI with internal and external community members. Liaising on behalf of OVPECI with the University community, senior officials within the university sector, government, and business officials, and representatives of external organizations. Exercising judgement in determining the information to be provided and/or refers to the appropriate individual/department as required.
- Leading special projects as assigned by the Vice President and/or the Executive Director. Determining the project work plan and resources needed, and making the necessary recommendations. Overseeing the project planning and implementation, which includes coordinating the work of team members in the OVPECI and in other University wide offices who are involved in the special projects. Ensuring effective project completion according to expected timelines

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