Administrative Officer, Agencies, Boards and

3 weeks ago

Winnipeg, Canada Manitoba Government Full time

THIS POSITION IS OPEN ONLY TO EMPLOYEES OF THE MANITOBA PUBLIC SERVICE.

**Administrative Officer, Agencies, Boards and Commissions**:
AO2 Administrative Officer 2

Regular/full-time

Department of Finance

Policy and Planning

Winnipeg MB

Advertisement Number: 40660

Salary(s): AO2 $57,401.00 - $68,787.00 per year

Closing Date: February 20, 2023

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be established to fill other similar positions on a regular, term or acting basis; and may remain in effect for 12 months. Secondment of regular public servants may be considered.

Conditions of Employment:

- Must be legally entitled to work in Canada
- Must provide and maintain current and satisfactory Criminal Records Check, Child Abuse Registry Check, and Adult Abuse Registry Check

Qualifications:
**Essential**:

- Exceptional attention to detail, responsible for ensuring accurate record keeping and database management.
- Strong organizational skills with the ability to independently establish work priorities to meet strict and changing deadlines
- Extensive experience providing administrative and secretarial support to senior level staff including liaising with stakeholders, managing a general inbox, scheduling meetings and implementing process steps.
- Experience working with highly sensitive material in a confidential and professional manner.
- Excellent research, analytical and problem solving skills with the ability to exercise a high level of initiative.
- Excellent interpersonal skills, including political acumen, with the ability to build working relationships with internal and external stakeholders, as well as coach, mentor and lead a team in a fast paced environment.
- Experience managing correspondence and maintaining filing and document tracking systems.
- Strong verbal communication skills with the ability to communicate clearly and professionally with the public, staff and stakeholders over the phone and in person.
- Extensive experience working with Microsoft Office programs including Word, Excel, Outlook and PowerPoint.
- Excellent written communication skills with experience drafting, formatting, editing and proof reading correspondence for various audiences.

**Desired**:

- Experience supervising employees including delegating work assignments and monitoring work flow
- Experience working in the Manitoba Legislative building environment providing administrative and secretarial support is preferred.

**Duties**:
The Administrative Officer is responsible for ensuring the ABC office functions in a highly organized and efficient manner, providing highly professional and confidential analytical, managerial, and administrative services to assist management in carrying out responsibilities. The role also functions as the office manager. Duties include orderly and timely transition of ABC appointments, project assistance, website management as well as implementing and managing standard procedures and process across government with respect to the administration and appointment of ABCs.
- Advertisement # 40660
- Service Centre 3
- Human Resource Services
- 600-155 Carlton Street
- Winnipeg, MB, R3C 3H8
- Phone: 204-945-8819
- Fax: 204-948-3382

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

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