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Coordinator, Conference and Awards

4 months ago

Edmonton, Canada BILD Alberta Association Full time

**CORE DUTIES AND RESPONSIBILITIES**

Details include but are not limited to:

- **Conference**_
- Coordinate all event logistics
- Manage and oversee budget and negotiations
- Collaborate with committees on event themes, concepts and actions
- Plan, create, market, and activate sponsorship and trade show agreements
- Prepare necessary information, marketing, scripting, and other materials
- Coordinate and delegate staff to assist with the event
- Liaise with golf tournament volunteer and clubhouse to oversee all details and activities for the tournament
- Secure all speakers for the event including managing logistics
- Organize seating arrangements for major events
- Report on overall event success
- **Awards**_
- Work with task force to review awards criteria and update where necessary
- Update award website and test system
- Promote award program to members
- Be the point of contact to answer any member questions
- Recruit judges and manage the judging process
- Ensure all the award finalist content is prepared for the ceremony
- Monitor and report on communications activities based on analytics.
- Build and maintain relationships with traditional and non-traditional media partners.
- Support and collaborate with local associations.
- Provide tactical and communication support for Association events and awards.

**QUALIFICATIONS & EXPERIENCE**
- 3-5 years of events coordination experience managing events including accommodation, catering, audio visual and onsite coordination
- Post-secondary education in Event Planning or related field

**SKILLS & ABILITIES**
- Effective written and verbal communication skills
- Exceptional organization skills and effective prioritization skills
- Strong attention to detail and accuracy
- Problem-solving, organizational, analytical and interpersonal skills
- Self-motivated and highly organized
- Strong interpersonal skills with the ability to work independently and in a team
- Ability to mobilize partners and volunteers to advance work influence change.
- Proficient in Canva and Microsoft Office 365 (Outlook, Excel, Word, PowerPoint, etc.)
- Experience with event management software (Cvent) considered an asset

**WORKING CONDITIONS**
- Schedule of Monday to Friday
- Occasional attendance at evening and/or weekend events
- Occasional travel in the Edmonton Region and across the province
- A valid driver’s license is required
- Some direct physical demands, pertaining to event set-up and take-down

**COMPENSATION**
- Salary is dependent on experience and skillset
- Full benefit package including health spending account, wellness benefit and up to 5% RRSP matching, after 6 months of employment

Application deadline: 2024-02-21

**Salary**: $65,000.00-$75,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- RRSP match

Schedule:

- Monday to Friday
- Weekends as needed

Application question(s):

- Do you have a valid drivers license?

**Experience**:

- events coordiantion: 3 years (required)

**Language**:

- English (required)

Ability to Commute:

- Edmonton, AB T5K 0J1 (required)

Ability to Relocate:

- Edmonton, AB T5K 0J1: Relocate before starting work (preferred)

Work Location: In person

Application deadline: 2024-02-21