Accounts Payable/accounts Receivable Clerk

2 months ago

Winnipeg, Canada Naylor, LLC Full time

Overview:
Naylor Association Solutions is a dynamic, industry-leading organization dedicated to building stronger associations by delivering a combination of member engagement and revenue-generating solutions. Our integrated solutions span all major functional areas, including publishing and communications, trade shows and events, software and web development solutions, e-learning solutions, and association advising services.

AP -This position is responsible for the day-to-day entry and management of several accounts payable processes including purchases entry and payments. The day-to-day entry Of invoices, matching of project cost related invoices through the electronic matching process and drafting of royalty payments, recording of credit card purchase entries, management of check runs, and file and vendor maintenance.

AR -This position is also responsible for the day-to-day entry and management of several accounts receivable accounts and month end reconciliation of the subledgers. The day-to-day entry includes receipts, transfers, adjustments, write-offs, chargebacks, and invoice follow up with customers. This position will also assist with invoice processing and cash balancing.

**Responsibilities**:
**Accounts Payable**:

- Organization, coding, and manual entry of approved invoices received into the accounting system on a daily basis
- Organization and entry of invoices against purchase orders in PO module, including pre-press, print and postage, and importing transactions from this module into the accounting system
- Organization, coding, and entry of approved credit card transactions into the tracking spreadsheet and uploading details into the accounting system
- Maintenance of credit card purchasing files and organization of statements to and documentation received from cardholders
- Organization and entry of payments, including check runs for priority and general vendors as well as ACH and wire payment batches
- Organization of files, including paper and electronic files
- Vendor maintenance, including PO Module and accounting system

**Accounts Receivable**:

- Daily cash postings, which includes:

- Downloading and entry of daily credit card receipts
- Receipts entry and preparation of daily deposits
- Downloading and entry of lockbox receipts
- Balancing deposits from all sources
- Processing and documentation of adjustments, including write-offs, transfers and charge backs across several platforms
- Processing of credit card sales transactions on a monthly and ongoing basis
- Maintenance of Deposit Summary and lockbox backup files
- Processing of invoice batches through accounting systems, including balancing and trouble shooting
- Preparation and distribution of invoices on various miscellaneous AR accounts
- Assist Accounting Managers with identification and backup required with respect to collection efforts on Association AR and CMSX AR
- Assist Accounting Managers with daily banking and cash management

**Other Responsibilities**:

- Responds to internal and external accounting enquiries
- Assist Accounting Managers with daily banking and cash management
- Assist with special projects as needed
- Ensure that business activities are conducted within the Naylor code of conduct and in a professional manner with the highest degree of quality and accuracy
- Ensure long-term success of the business
- Other duties as assigned

Qualifications:

- Minimum 2 years related experience
- Attention to detail with excellent analytical skills
- Very well organized and the ability to multi-task
- Excellent computer skills, with focus on Microsoft Excel, Word, and Accounting programs
- Strong interpersonal & communication skills with the ability to communicate with people of all levels of the organization professionally

Naylor Association Solutions is an equal opportunity employer and is committed to hiring a diverse workforce.

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