Administrative Assistant

1 month ago

Victoria, Canada Remarkable Communications Full time

**Job Posted**:Nov 4th 2024**Job Posting Closes**:Nov 13th

**Position**: Administrative Assistant

**Position Type**: Part-Time Contract

**Reports to**: Founder, Leadership Team

**Location**: Hybrid (remote with some onsite around Victoria, BC, required)

**Hours**: 10-15 hrs/week to start, expanding to 35 hrs a week after the probationary period.

**Compensation**: $25-30/hr, depending on experience

**The Company**:
Remarkable Communications is a Victoria, BC-based communications agency that exists to Amplify Indigenous Voices. Our team of 15+ staff provides a complete range of on-site, online, and studio-based multimedia services to support Indigenous leaders, community members, and organizations in meeting their objectives. Our work has been featured in national media, and we regularly receive accolades from our clients, team members, and partners worldwide.

**Our Values**:
Respect & Humility

Decolonization & Collaboration

Culturally Competent

Sustainability & Accessibility

People Before Profits

Kind, Positive & Proactive

The Work Environment:
We are a young, nimble hybrid/remote/in-person team that prioritizes a positive and fun work environment. While we often work remotely, there will be instances when we will need to meet at a location in Victoria, BC. Our values include being willing to learn, so we are excited to learn about your ideas and how they can help us achieve our goals. We are committed to making a positive difference in the lives of our teammates, community members, and the world. As such, we do provide training, and ultimately, our ambition is that you will leave your time here with additional skills, training, and experience to help you develop skills that will advance your future career opportunities.

**The Opportunity**:

- Organized and a great communicator. You’re also self-aware and emotionally intelligent.
- You have proven abilities to work well in a team environment. You’re positive, pleasant, and easy to work with.
- An efficient and enthusiastic person with experience in supporting executives and leadership teams, displaying above-average organizational, communication and problem-solving skills.
- A dedicated and responsible person who wants their work to make a difference.
- Ability to work quickly and independently, manage multiple projects simultaneously, and make efficient decisions.
- Fluency in digital platforms like Google Sheets, Docs, Gmail, Trello, Slack, and Zoom.
- Demonstrated experience handling confidential information with professionalism.
- Exceptional organizational, time management, and multitasking skills.
- Strong verbal and written communication abilities.
- Adaptability in fast-paced environments and the ability to manage multiple projects simultaneously.

**What you’ll do**:

- **Calendar and Schedule Management**:

- Manage and organize the Founder’s inbox, calendar, appointments, and meetings.
- Prioritize and schedule meetings to maximize Founder’s time and align with Remarkable Commuication’s objectives.
- **Communication and Correspondence Oversight**:

- Draft and proofread correspondence, reports, presentations, and other materials.
- Prepare agendas and materials for meetings, events, and business engagements.
- **Information and Data Management**:

- Collect, compile, and analyze data for reports and presentations.
- Maintain confidential files and sensitive information with discretion.
- Misc web research and administrative duties as needed.
- Provide a report of task status at EOD each business day
- **Travel and Office Logistics**:

- Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring alignment with Founder’s preferences and schedule.
- Manage office operations, including supplies, equipment, and expense reports.
- **Meeting Preparation and Follow-Up**:

- Prepare agendas, document meeting minutes, and follow up on action items to ensure timely execution.
- Coordinate logistics for executive-level meetings, board meetings, and other high-level events.

Remarkable Communications is committed to employment equity and an inclusive, barrier-free selection process and work environment. Remarkable Communications is committed to employment equity and an inclusive, barrier-free selection process and work environment.

*Resumes sent through Indeed will not be prioritized.

Thank you.

**Job Types**: Full-time, Part-time

Pay: $25.00-$30.00 per hour

Expected hours: 15 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Google Docs: 1 year (required)
- Trello: 1 year (preferred)
- Leadership: 1 year (preferred)
- Time management: 1 year (required)
- Administrative: 2 years (required)

**Location**:

- Victoria, BC V8W 2H1 (preferred)

Willingness to travel:

- 25% (preferred)

Work Location: Hybrid remote in Victoria, BC V8W 2H1

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