Operations Coordinator

2 weeks ago

Toronto, Canada McCarthy Tétrault LLP Full time

**Job Description**:
At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of
_Canada’s Top 100 Employers_ and one of
_Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and we provide the tools and opportunities to help our people develop to their full potential.

This position can be based out of
**Toronto**. McCarthy Tétrault employees benefit from a hybrid work environment.

**As an Operations Coordinator, you will be**:

- Supporting day-to-day activities of National Innovation Leader and Chief Client and Innovation Officer, enabling them to lead major projects that advance the strategy of the Firm, by:

- Continuously improving day-to-day work processes and interactions to increase efficiency and effectiveness.
- Proactively managing and bringing order to their calendars. This includes initiating, accepting and rescheduling meetings, and ensuring scheduling conflicts are minimized.
- Gaining first-hand knowledge of the inner workings of the Clients and Markets team, and the Firm’s priorities by organizing meetings, monitoring and developing correspondence, and managing travel arrangements.
- Using existing and new technology tools to drive efficiency and track action items.
- Interacting with important clients of the Firm, including arranging meetings, events, gifts and helping to manage the network of contacts.
- Working on important financial matters, including client billing arrangements and expenses.
- Working on projects to streamline operations and ensure timelines are met. This include team meetings, performance management, feedback processes and team goal setting.
- Project managing and administering key projects for the Chief Client and Innovation Officer and/or National Innovation Leader.
- Assisting with arrangements for client events and sponsorships to build relationships with clients.
- Coordinating vendor management and HR tracking processes.
- Post-secondary education in Business, Finance, Project Management or a related field.
- Experience in a professional or legal services environment would be an asset.
- Advanced knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint) and PDF editing software (i.e. Adobe Acrobat Pro). Capacity to learn other Firm-specific software.
- Excellent written and verbal communication skills. Ability to write in cogent, concise business language (avoiding marketing-speak) and communicate effectively across multiple levels of the organization.
- An energetic self-starter, with a proactive and positive approach to all activities. Demonstrated “can do” attitude to ensure tasks and activities are managed with the utmost efficiency and effectiveness.
- Collaborative, flexible and adaptable. Equally comfortable working independently and as part of a team environment.
- Outstanding organizational and time management skills. Ability to prioritize multiple tasks/deadlines as they relate to processes and projects.
- Demonstrated ability to ensure utmost confidentiality and discretion at all times.
- Ability to work effectively and manage change in a fast-paced, dynamic work environment. Able to meet quick deadlines, under pressure and often with competing priorities.
- Proven problem-solving skills with the ability to visualize and deliver creative solutions.

**As a member of the McCarthy team, you will have access to**:

- Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements.
- Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday.
- A commitment to professional development and growth opportunities for our people at all levels, supported by a culture that fully embraces and encourages two-way feedback.
- Strong community involvement and a commitment to equity, diversity and inclusion.
- A collaborative, cohesive culture that connects lawyers and business teams through collective purpose.

  • Legal Operations Specialist – Trademarks | Ottawa ON

    4 weeks ago

    Old Toronto, Canada Payroll & Benefits Coordinator | Toronto ON Full time

    Our client is recruiting for a Specialist, Legal Operations with Trademark experience to join their Intellectual Property team. You will be a key member of a dynamic and innovative group of lawyers, clerks and legal support staff, providing the highest level of service to clients, while having the opportunity to cultivate your skills as part of our...

  • Legal Operations Specialist – Trademarks | Ottawa ON

    4 weeks ago

    Old Toronto, Canada Payroll & Benefits Coordinator | Toronto ON Full time

    Our client is recruiting for a Specialist, Legal Operations with Trademark experience to join their Intellectual Property team. You will be a key member of a dynamic and innovative group of lawyers, clerks and legal support staff, providing the highest level of service to clients, while having the opportunity to cultivate your skills as part of our...

  • Legal Operations Specialist – Trademarks | Ottawa ON

    4 weeks ago

    Old Toronto, Canada Payroll & Benefits Coordinator | Toronto ON Full time

    Our client is recruiting for a Specialist, Legal Operations with Trademark experience to join their Intellectual Property team. You will be a key member of a dynamic and innovative group of lawyers, clerks and legal support staff, providing the highest level of service to clients, while having the opportunity to cultivate your skills as part of our...

  • Operations Coordinator

    4 weeks ago

    Toronto, Canada SBI ALApharma Canada Inc. Full time

    **JOB DESCRIPTION** **JOB TITLE**:Operations Coordinator, SBI ALApharma Canada Inc. **REPORTING**:Reports to the Project Manager, SBI ALApharma Canada Inc. **GENERAL SUMMARY** The incumbent will embrace SBI Canada’s core values: - Merit - and performance-based recognition and advancement. - Build value for customers and investors. - Innovation without...

  • Operations Coordinator

    2 days ago

    Toronto, Canada JEWISH RUSSIAN COMMUNITY CENTER OF ONTARIO Full time

    **Address**: 1416 Centre St. Vaughan ON **Hours of work**: 9:00am-3:00pm **Salary**: $22-$26/HR (commensurate with experience) The JRCC Cares is growing and looking for an energetic and organized individual to manage day-to-day operations of reception, office, warehouse, food bank, and furniture donations. The work includes front line work at the reception...

  • Operations Coordinator

    6 days ago

    Toronto, Canada The Cabbagetown Business Improvement Area (BIA) Full time

    **Position Type**:Full-Time Summer Contract **Rate of Pay**:$19/hour **Schedule**: ~9-5 PM; 35 hours per week; Mon-Fri, with some evenings and weekends. **Employment Dates**:May 8, 2023 - September 29, 2023 **DEADLINE TO APPLY**: April 7, 2023 **ABOUT THE CABBAGETOWN BIA** A Business Improvement Area (BIA) is an association of commercial property...

  • Operations Coordinator

    2 days ago

    Toronto, Canada Mad Engine Global LLC Full time

    **Job Title**: Operations Coordinator **Status**: Non-exempt **Reports to**:Operations Manager **Department**: Operations **Position Summary** The Operations Coordinator is responsible for supporting the Operations department on multiple tasks, including booking of trucks, raw material ordering, Inventory transfer and price ticket issuance and...

  • Operations Coordinator

    2 days ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:11/28/2023 **Req ID**: 35110 **Faculty/Division**: VP - University Operations **Department**: Food Services **Campus**: St. George (Downtown Toronto) **Position Number**: 00035866 **Description**: **About us**: A division of Spaces & Experiences, Food Services oversees more than 30 food locations across the St. George campus, including...

  • Operations Coordinator

    7 days ago

    Toronto, Canada ONGROK LTD. Full time

    ONGROK is looking for an Operations Coordinator to help fuel the growth of our business. This is a fantastic opportunity to join one of Canada's fastest growing entrepreneurial companies, within a hyper-growth industry! If you are a lifelong learner, interested operations, and like to wear multiple hats, this role is an amazing fit for you! This is a rare...

  • Operations Coordinator

    3 weeks ago

    Toronto, Canada Second Bind Full time

    Second Bind pioneers in environmental innovation, transforming clutter into purpose for a sustainable future. For more information, visit www.secondbind.com. We are looking for a dynamic and experienced Operations Coordinator to oversee and coordinate the daily warehousing activities of the company.Key Responsibilities: Manage and lead a team of inventory...

  • Logistics Coordinator

    1 week ago

    Toronto, ON, Canada Greentank Full time

    Logistics Operations Coordinator Greentank designs, develops, and manufactures the world’s best vaporization hardware, engineered specifically for the cannabis and e-liquids industries. Quality, safety, and user satisfaction are not only core to who we are, they’re principles that guide the blueprint of how we develop products and how we operate...

  • Operations Coordinator

    1 week ago

    Toronto, Canada George Brown College Full time

    Competition Number: REQ 6077 TITLE:  Operations Coordinator DIVISION:  Office of Anti-Racism, Equity & Human Rights SALARY:  Payband 7, $59,322 to$74,152 per year LOCATION:  200 King STATUS:  Admin Contract EFFECTIVE DATE:  July 2024 to March2025 CLOSING: Open until filled. LandAcknowledgement George Brown College is...

  • Office & Operations Coordinator

    3 days ago

    Toronto, Canada Turning Point Youth Services Full time

    **Property Management**: - Act as primary liaison for staff and outside providers to troubleshoot issues and coordinate services for the agency's multiple sites (e.g. repairs, maintenance, annual fire department inspection, fire alarm testing, etc.) - In conjunction with the Director, Operations, manage and coordinate repairs and maintenance at all program...

  • Coordinator, Operations

    3 weeks ago

    Toronto, ON, Canada Toronto Parking Authority Full time

    POSITION SUMMARY Reporting to the Program Manager, Parking Development, the Coordinator, Parking Development is responsible for supporting the implementation of TPA’s annual operating plan as it relates to parking enhancements and technology. The coordinator supports technology-based projects that enhance the customer experience and provides a seamless...

  • Coordinator, Operations

    3 weeks ago

    Old Toronto, Canada Toronto Parking Authority Full time

    POSITION SUMMARY Reporting to the Program Manager, Parking Development, the Coordinator, Parking Development is responsible for supporting the implementation of TPA’s annual operating plan as it relates to parking enhancements and technology. The coordinator supports technology-based projects that enhance the customer experience and provides a seamless...

  • Coordinator, Operations

    3 weeks ago

    Old Toronto, Canada Toronto Parking Authority Full time

    POSITION SUMMARY Reporting to the Program Manager, Parking Development, the Coordinator, Parking Development is responsible for supporting the implementation of TPA’s annual operating plan as it relates to parking enhancements and technology. The coordinator supports technology-based projects that enhance the customer experience and provides a seamless...

  • Coordinator, Operations

    3 weeks ago

    Old Toronto, Canada Toronto Parking Authority Full time

    POSITION SUMMARY Reporting to the Program Manager, Parking Development, the Coordinator, Parking Development is responsible for supporting the implementation of TPA’s annual operating plan as it relates to parking enhancements and technology. The coordinator supports technology-based projects that enhance the customer experience and provides a seamless...

  • Coordinator, Operations

    6 days ago

    Old Toronto, Canada Toronto Parking Authority Full time

    POSITION SUMMARY Reporting to the Program Manager, Parking Development, the Coordinator, Parking Development is responsible for supporting the implementation of TPA’s annual operating plan as it relates to parking enhancements and technology. The coordinator supports technology-based projects that enhance the customer experience and provides a seamless...

  • Logistics Coordinator

    2 weeks ago

    Toronto, ON, Canada Greentank Technologies Full time

    Greentank designs, develops, and manufactures the world’s best vaporization hardware, engineered specifically for the cannabis and e-liquids industries. Quality, safety, and user satisfaction are not only core to who we are, they’re principles that guide the blueprint of how we develop products and how we operate day-to-day. With a focus on technology...

  • Operations Coordinator

    2 weeks ago

    Toronto, Canada Realstar Management Full time

    Realstar Hospitality holds the master franchise rights for the Days Inn, Motel 6 and Studio 6 brands in Canada and is a division of Realstar Group. The international, privately held Realstar Group was founded 40 years ago and has offices in Toronto, Canada and London, England. The company is a leader in the ownership and operation of multi-unit residential...