Scpdf Project Co-ordinator

4 weeks ago

Toronto, Canada SickKids Full time

**About SickKids**:
Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. Our reputation would not have been built - nor could it be maintained - without the skills, knowledge and experience of the extraordinary people who come to work here every day. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice.

When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of _Healthier Children. A Better World_.

Don’t miss out on the opportunity to work alongside the world’s best in paediatric healthcare.

**Position Description**:
**Here's What You'll Get To Do**

Main Contact for the SCPDF Program
- Act as the key contact for applicants, Vice Presidents/Chiefs, Directors and Managers and the SCPDF Review Committees on questions and issues related to the SCPDF; improve organizational knowledge of the fund's guidelines and processes.
- Facilitate Review Committee meetings: act on decisions, obtain required information from applicants and their Managers/Directors/Vice Presidents/Chiefs, keep Committee members informed and ensure timely decision making.
- Increase awareness of the SCPDF through internal marketing and presentations to teams and committees.
- Ensure SCPDF policies and webpage content are up-to-date.

Accountability for End-to-End Application Review Process
- Work closely with Information Services to troubleshoot implementation issues and to design and implement future system modifications/improvements.
- Chair Review Committee meetings: facilitate discussion and ensure consistency of decision making.
- Sit on the SCPDF Oversight Committee (SCPDF Coordinator, Manager, Learning Institute, and Executive Director, Leading Institute): address program-level issues, monitor program budget, make recommendations for process improvement, plan annual SCPDF Advisory Committee Meeting.
- Communicate Review Committee decisions (approval or decline) to each applicant and their manager in a timely manner.
- Monitor the program, identify issues, develop potential solutions and overall enhancements to the program, modify the program and implement changes as required, communicate program changes, ensure ongoing quality control.

Database and Systems Development
- Work with internal partners (i.e., Human Resources and Finance) to ensure accurate and timely processing of reimbursements.
- Develop and implement appropriate controls/audits to ensure the integrity of the database.
- Identify system deficiencies and propose solutions to address them.

Financial Management, Budgeting and Data Analysis
- Process reimbursements for approved expenses.
- Reconcile monthly payments, liaising with internal partners (i.e., Finance and Human Resources) to complete monthly tracking and reconciliation.
- Monitor year-to-date financial commitments and reimbursements.
- Design and generate ad hoc reports and presentations, including analysis of data.
- Monitor budget, communicate as required to the Oversight Committee.
- Partner with the SickKids Foundation and provide information for annual donor impact reports.

**Here's What You'll Need**

Essential Requirements
- Post-secondary degree or diploma and 2-3 years relevant work experience or equivalent combination of education and related experience.
- Highly proficient in Microsoft Office (especially Excel) and database management.
- Strong financial management skills.
- Exceptional customer service, interpersonal and communication skills (both written and verbal).
- Demonstrates tact, sensitivity and diplomacy in dealing with various client/user groups.
- Excellent organizational and problem-solving skills; highly detail oriented.
- Self-motivated and works well both independently and as a member of a team.
- Ability to manage competing priorities.
- Demonstrated commitment to equity, diversity and inclusion (EDI) and experience advancing EDI objectives.

Assets
- Project management training and/or experience.
- Degree, diploma or training in business, financial management, computer science or equivalent.

**Here's What You'll Love**

**Benefits**:

- This position is eligible for employee benefits coverage; including but not limited to, health, dental, insurance. The full benefits offered will be discussed at the time of position offer.
- A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others.
- The Learning Institute team is dynamic and collaborative and we value lifelong learning. Staff are supported to pursue professional development both on the job and through formal

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