Bookkeeper - Full Time

2 weeks ago

Burnaby, Canada EM Bakery Equipment Full time

**We’re Hiring**

**Bookkeeper (Full Time)**
- Are you looking for a position at a growing firm in a dependable industry?
- Do you have an acute attention to detail and strong time management skills?
- Do you enjoy connecting with entrepreneurs and business owners in the food industry?
- Are you looking for flexibility in your working arrangement?
- Do you get energized by organizing and structuring things?

**What We Do**
EM Bakery is a second-generation family business serving bakers across North American. We invest in high quality European equipment that offers superior craftsmanship and reliability, giving bakers peace of mind for themselves and their business. EM bakery provides equipment sales, service & repair, and expert advise to artisan bakers, factories/wholesalers, multi-national grocery chains and vocational institutions across Canada and the USA.

Together with our bakers, our partners and our network of trades and service providers, we are investing in quality food production in your local neighbourhood.

**What You Will Do**
As Bookkeeper, you will lead and manage all financial aspects of the organization. This includes bookkeeping / full cycle accounting and management in multiple currencies, payroll administration (automated), maintaining EM Bakery’s digital accounting records, working with external vendor’s AR & ERP systems, accounts receivable, accounts payable, financial reporting to leadership, corporate filings, taxes payables and other corporate and financial duties.

EM Bakery is a growing family business with over 40 years experience in the industry. This role comes with a wide diversity of financial tasks to oversee, while also offering a flexible work environment.

This role will work in person from our Burnaby, BC office with the rest of our team and report directly to the General Manager. This position is salaried at 35 hours per week, with scheduling flexibility and an expectation to be in person with the team a minimum of 3 days per week additional 2 days out of office / work from home if applicable.

A general office assistance / liaison is established and available to partially support the book keeper in their role and duties

**Key Areas of Accountability and Duties**

**BOOKKEEPING & CASH MANAGEMENT**
- Manage all bank accounts and reconciliations (multi currency)
- Deposit cheques (1-3 times per week) and receive e-transfers

**PAYROLL ADMINISTRATION**
- Manage payroll, employee pay statements, government filings
- Track vacation and sick leave

**ERP & CLOUD SERVICES ADMINISTRATION**
- Scan and attach all bookkeeping paperwork and records into company’s digital ERP system (deposit slips, work orders, invoices, bills, etc.)
- Work with operations to assist in inventory management or work order issues
- Monthly reconciliation (bank accounts & credit cards)
- Currency tracking

**CUSTOM VENDOR AR & ERP SYSTEMS**
- Work within vendors’ native billing / work order systems to send invoices to large chain vendors
- Where required, deal with vendor staff to confirm work is complete and ready for invoicing

**ACCOUNTS RECEIVABLE (daily, weekly)**
- Record customer payments in ERP system in real-time
- Review A/R. Call and follow up with customers directly and send customer statements when needed
- Weekly reporting on AR to management team
- Transition fulfilled Sales Orders to Invoices and send to customers
- Process work orders into invoices (daily)

**PROCESS PAYABLES**
- Generate, print, and mail cheques (weekly)
- Pay e-bills and process e-payments to vendors (online banking and merchant bank)
- Weekly reporting on AP and cash flow (multiple currencies) to management team

**CORPORATE & FINANCIAL DUTIES**
- File yearly cargo audit with insurance provider
- Manage, file, and Pay GST + PST + WCB and corporate tax
- Receive and process mail
- File all annual employee forms
- Work with vendors and customers on unique requests / circumstances

**FINANCIAL REPORTING**
- Prepare monthly, quarterly, and annual financial reports to Senior Leadership
- Work closely with 3rd party audit firm to assist in completing yearly audit and annual tax filing. Prep all necessary materials

**Qualifications**

**Essential**
- 7+ years’ experience in bookkeeping, full cycle accounting, and office management
- Prior small-business bookkeeping experience
- Experience working with multiple currencies and handling corporate and financial filings
- Experience working with cloud-based accounting systems and willingness to learn and improve upon current cloud-based set-up
- An entrepreneurial mindset and wide experience managing stakeholder inquiries on financial matters
- Experience staying on top of weekly accounts receivables and payables
- A “can-do, roll up your sleeves” attitude
- An affinity for teamwork with a demonstrated ability to work independently with shifting priorities
- Excellent verbal and written communication skills
- A superb ability to engage people from all backgro

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