Clinical Sciences Division Administrative

4 weeks ago

Thunder Bay, Canada Northern Ontario School of Medicine Full time

Reporting to the Director, Faculty Affairs, the CSD Coordinator provides administrative support to the Clinical Sciences Division Head and Section Chairs, and coordinates Faculty appointment, promotion and academic licensing, according to the Faculty Affairs Unit policies, procedures and processes, for 1700+ Clinical Sciences Division Faculty, located in 90 communities across Northern Ontario.

This position is covered by the Terms and Conditions of the OPSEU Unit 677 Collective Agreement (Unit 2). A copy is available on the NOSM website.

**Responsibilities**:
Tasks may include but are not limited to the following:

- Acts as the primary contact for the Clinical Sciences Division (CSD), manages all correspondence with regard to CSD faculty appointment, promotion and academic licensure and responds to inquiries from CSD Faculty, as well as internal and external NOSM University partners.
- Resolves and triages CSD Faculty concerns, with a customer service orientation, as per NOSM University and FA Unit policies and procedures and, when necessary, escalates concerns to FA Unit leadership.
- Coordinates offers of appointment to faculty, tracks acceptance of faculty appointments for the Faculty Affairs Unit and facilitates all logistics and supports orientation for new CSD Faculty.
- Coordinates all aspects of the academic licensure process for all applicants considered for and awarded academic licensure with NOSM University as per CPSO guidelines, including tri-party licensing for non-Ontario physicians, which requires liaising with internal and external partners such as Academic Health Science Centres, Northern Ontario Hospitals, Local Education Groups and CPSO.
- Plans and coordinates annual CSD Section Chair Retreat, secures venue and catering, arranges travel and accommodation, and provides on-site support for FA Leadership, Division Heads and Section Chairs.
- Maintains CSD Faculty Database and faculty listing for NOSM University and host universities, performs regular updates to the Faculty Database and liaises with internal and external NOSM University partners to gather, consolidate and analyze faculty data, across all NOSM University programs to ensure data integrity.
- Oversees appointment, promotions and academic licensure processes and engages in process re-engineering to ensure they are efficient and effective of that the workflow of the CSD Division is streamlined and coordinated.
- Support the Faculty Affairs Evaluation Coordinator with dissemination and collation of faculty evaluations as well as preparation and dissemination of evaluation reports.
- Prepares graphs/charts/spreadsheets/schedules to support CSD and FA Unit reporting to Senate and presentation to stakeholders as required.
- Using approved NOSM University standard procedures, develops, update and maintain electronic and hard copy files and signatures, which are often highly confidential, in order to retrieve information using knowledge of filing systems and retrieval.
- Coordinates regular, streamlined communication to CSD Faculty on behalf and the Faculty Affairs Portfolio, as well as other internal and external NOSM University partners, via weekly communique and various newsletters to the CSD Faculty.
- Provides high-level support to FA Unit leadership and FA Unit Committee’s including, but not limited to, scheduling meetings, ensuring IT requirements are met, disseminating meeting materials, taking minutes as required, creating action item lists, drafting reports and communiques, etc.
- Act as a role model of the organization’s values in daily work activities.
- Perform other duties as assigned.

**Qualifications**:
**Education**:

- A postsecondary diploma (preferably in Office Administration, Business Administration or other related discipline) from a recognized Canadian institution with accreditation or an equivalent combination of education and experience is required.

**Knowledge, Skills and Abilities**:

- Minimum of one (1) year related experience is required
- Experience in the medical or post-secondary education environment is an asset
- Proficiency in Microsoft Office programs (Word, Excel PowerPoint, Outlook, Access) is required
- Experience with database entry and spreadsheet management is required
- Ability to gather and analyze data, compile information and draft reports
- Ability to create, compose, edit and proofread written materials using exceptional attention to detail
- Knowledge of office practices and procedures is required
- Demonstrated time management skills
- Familiarity with medical terminology is an asset
- Ability to adapt to new technology
- Ability to work individually as well as part of a team
- High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
- Knowledge of university administration policies and procedures is an asset
- Ability to multi-task in a high volume work environment

**Language**:

- Must be able to communicate effectively

  • Clerk 2-Cas Med Transition Clinic

    2 weeks ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    Ref# 24COP054RU 1 ‑ Casual ‑ Clerk 2 Medical Transitions Clinic Reposted This vacancy is Reposted. Candidates who have previously appliedfor this position are required to resubmit their application. Under the direction of the Manager, Medical Transitions Clinic(MTC), the clerk performs clerical duties associated with...

  • Clinical Nurse Specialist-FT Renal Prgm

    7 days ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    Ref# 24NON040 1 ‑ Full Time ‑ Clinical NurseSpecialist Renal Program Staffing The Clinical Nurse Specialist (CNS) will report to the Director ofNursing Practice & CNE with a matrix report to the Director Regional Renal Program & Clinical Services. The CNSis responsible and accountable for their own nursing practice and primarily...

  • Ward Clerk-cas Cardiac Rehab Clinic

    1 month ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 24COP061R1** **1 ‑ Casual - Ward Clerk** **Cardiac Rehab Clinic** **Reposted** Reporting to the Manager. Stroke, Neurology, Cardiac Diagnostics & Cardiac Rehabilitation, the Ward Clerk provides professional and confidential administrative support to the program and the health care professionals within the Cardiac Education and Rehabilitation...

  • Clinical Educator-tft Base Hospital

    1 month ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 24NON008** **1 ‑ Temporary Full Time ‑ Clinical Educator** **NW Region Prehospital Care Program** **It is a condition of this posting that your home unit can accommodate your temporary absence in the event** **you are successful.** Reporting to the Manager Base Hospital/Trauma Program Lead, the Clinical Educator will inspire, lead, and...

  • NP-TFT-Malignant Hematology Clinic

    1 day ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    Ref# 24ONA165R1 1 ‑ Temporary Full Time – Nurse Practitioner Complex Malignant Hematology Clinic Reposted This vacancy is Reposted. Candidates who have previously appliedfor this position are required to resubmit their application. It is a condition of this posting that your home unit canaccommodate your temporary...

  • Clinical Administrative Assistant

    4 weeks ago

    Thunder Bay, Canada Dilico Anishinabek Family Care Full time

    Share This: **Positions available: 1 - Permanent Full Time**: **Closing date: February 7, 2023**: Under the direction of the Dilico Health Manager(s), the Clinical Administrative Assistant assists in the daily operation of Health Services and responsible for administrative support for Dilico Health Services in accordance to the programs policies and...

  • Ward Clerk-casual Cardiac Rehab Clinic

    1 month ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 24COP061** **1 ‑ Casual ‑ Ward Clerk** **Cardiac Rehab Clinic** Reporting to the Manager Rehabilitation & Healthy Lifestyles, the Clerk will be responsible for providing a full range of clerical support services. Qualfications: - Secondary school diploma with a certificate in Secretarial Arts or equivalent experience (3 years minimum) -...

  • Nursing Champion-TPT(.5)-Medical Units

    4 weeks ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    Reporting to the Administrative Manager of 2A, 2B and TransitionalCare Unit (TCU), the NC supports and provides clinical leadership for the inpatient medical units. The NC isresponsible, under the collaboration with and direction of the Administrative Manager, working with the program/serviceleadership team to plan and coordinate the day to day ...

  • Nursing Champion-tpt(.5)

    4 weeks ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 24EXP002** **2‑Temporay Part Time(.5) ‑ Nursing Champion** **Expression of Interest** **2A, 2B, 2C Medical Inpatient Units** In support of the professional development of existing, and novice staff on the Medical Unit 2B, we are seeking Registered Nurses who are interested in becoming a Nurse Champion (NC) for this unit. The NC will support...

  • Clin Pharmcst Spec/pharmcst-ft Icp

    4 weeks ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 24OPP006** **1 ‑ Full Time ‑ Clinical Pharmacist Specialist/Pharmacist** **ICP Pharmacy Support** Under the general supervision of Pharmacy Manager, Clinical Pharmacist Specialist (CPS) will be responsible for assisting in the therapeutic review of chemotherapy drug orders and ensure they are evidence based, assistance in building of care...

  • Clerk Iii-ft Laboratory Administration

    4 weeks ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 23COP131** **1 ‑ Full Time ‑ Clerk III** **Clinical Laboratories** Qualifications: - Training and experience in medical terminology is mandatory - Experience as related to laboratory services relating to all lab disciplines & pathology examinations, including familiarity with lab processes, test order protocols, etc. is required - Experience...

  • Oncology Research Assistant-tbrhri

    1 month ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    The Thunder Bay Regional Health Research Institute (TBRHRI) - an independent, not-for-profit corporation - is the research arm of the Thunder Bay Regional Health Sciences Centre. Our scientists work closely with clinicians, medical professionals, and academic and industry partners to improve health care through excellence in patient-centered research....

  • Manager-full Time-3b Surgical Services

    1 month ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 24NON014** **1‑Full Time‑ Manager** **3B Surgical Inpatient Unit** Reporting to the Administrative Manager 3A, 3B, 3C and Neurosurgery Unit, the Patient Care Manager Surgical Services will be responsible for the Leadership and Management of the 3B-Surgical Unit. In collaboration with the Administrative Manager, the Patient Care Manager will be...

  • Clin Pharmacist Special/Pharmacist-TFT

    4 weeks ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    Under the general supervision of Pharmacy Manager, ClinicalPharmacist Specialist (CPS) will be committed to quality improvement processes, mentorship, education and performcritical decision making regarding medication management. In addition, the pharmacist is actively involved oninterprofessional teams to provide exceptional care to patients. ...

  • Psychologist-ft Ccdc

    4 days ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 24OPP028R1** **1 ‑ Full Time ‑ Psychologist** **CCDC Psychologist** **Reposted** **The Hospital may consider requests for a reduced FTE or job share opportunities, as outlined in the OPSEU Collective Agreement, at their discretion.** The Centre for Complex Diabetes Care (CCDC) provides evidence‑based interdisciplinary medical, nutritional...

  • Department of Mathematical Sciences

    4 weeks ago

    Thunder Bay, Canada Lakehead University Full time

    Department of Mathematical Sciences Category: Tenure Track Faculty PositionsCampus: Thunder BayApplication Deadline: Wednesday, May 29, - 11:59pmDepartment of Mathematical Sciences Tenure Track Appointment (Teaching Focused)Reference # SES--25-03Lakehead University, Thunder Bay Campus, invites applications for a tenure-track position (teaching...

  • Clerk Ii-ft Obsp

    1 month ago

    Thunder Bay, Canada Thunder Bay Regional Health Sciences Centre Full time

    **Ref# 23COP098** **1 ‑ Full Time ‑ Clerk II** **Northwestern Ontario Breast Screening Program** Reporting to the Manager ‑ Screening and Assessment Services, the Clerk II will work to support the client booking and related administrative duties to support cancer screening services as well as the genetics program. This position provides highly...

  • Clinical Manager

    2 weeks ago

    Thunder Bay, Canada SE Health Full time

    POSITION SUMMARY: Full time temporary contract (ending Sep. 2025) As an integral member of the SDC leadership and client care team, the primary role of the Clinical Manager (Registered Nurse - RN) is to provide exemplary leadership and operational management of multigenerational/interprofessional team(s); ensuring excellence in the provision of client care...

  • Project Administrator

    4 weeks ago

    Thunder Bay, Canada TBT Engineering Limited Full time

    Join our exciting, fast-paced organization supporting engineering, technology, and earth sciences in Northwestern Ontario!The successful candidate will assist with on-going procurement and project administration activities. Full Description Working with our Administration and Procurement divisions, and under the supervision of the Manager of Procurement, the...

  • Department of Computer Science

    4 weeks ago

    Thunder Bay, Canada Lakehead University Full time

    Department of Computer Science Category: Tenure Track Faculty PositionsCampus: Thunder BayApplication Deadline: Friday, June 7, - 11:59pmCategory: Tenure Track Faculty PositionsCampus: Thunder BayApplication Deadline: Review of applications will commence on June 7, and will continue until the positions are filled.Faculty of Science and Environmental...