Project Coordinator

1 month ago

Scarborough, Canada Centennial College Full time

Job Number:
- J0823-0445- Job Title:
- Project Coordinator- Job Type:
- Permanent FT Support- Bargaining Unit:
- FT Support- School/Department:
- Strategy, Alignment & Analytics- Campus/Location:
- Progress Campus (with flexibility to travel to all- Pay Range:
- $36.19 - $41.94/Hour- Pay Band:
- Support I- Hours/Week:
- 35 hours/week- Shift Schedule:
- Mon to Fri, 9 am to 5 pm- Date Posted:
- August 8, 2023- Closing Date:
- August 15, 2023Diversity, equity and inclusion are fundamental to our mission to educate students. We are committed to education that places strong emphasis on global citizenship, social justice and equity. We live this through the strength and richness that diversity brings to our workforce and welcome contributors from equity groups including: Visible Minorities, Persons with Disabilities, Lesbian Gay, Bisexual, Transgender and Queer persons

We also recognize that Centennial is situated on the Treaty Lands of the Mississaugas of the Credit First Nation and pay tribute to their legacy as well as that of all First Peoples that have been and remain present here in Toronto. We recognize that First Peoples come from sovereign Nations and that part of understanding our responsibilities of residing on this territory are understanding the true history, circumstances and legacy of the Treaties signed here (such as the Toronto Purchase, Robinson-Huron Treaty and Williams Treaties) and including pre-contact Treaties and Agreements between sovereign Nations and that all peoples in this area are therefore Treaty people with obligations and responsibilities to all our relations.

**Position Summary**
The position of Project Coordinator within the Project Management Office (PMO) provides assistance/support and facilitation of projects/programs across Centennial College. The Project Coordinator reports to the Program Manager, PMO and is assigned to Project Managers in the PMO. The incumbent will aid in advancing the development of the PMO and will collaborate with all internal and external stakeholders in the execution of this initiative. In accomplishing the PMO’s mandate, the incumbent will carry out tasks supporting the development, implementation, and maintenance of formal project management methodologies and procedures, enhancing College-wide engagement with project management.

The Project Coordinator is responsible for project activities, monitors and controls the execution of the project plan according to the budget allocation, participating in the technical aspects of reviewing project requirements; acting as liaison for program/project managers; and attending meetings and events as required. The Project Coordinator is a detail-oriented individual who will play an active role in project development and implementation, ensuring high quality deliverables. The incumbent will plan, prepare, and populate tools and templates for the project life cycle, including updating documents and tables, identifying sources of information, and designing presentation slides for various purposes.

**Responsibilities**
- Maintain and monitor project plans, project schedules, and other project documentation
- Organize, attend, and participate in stakeholder meetings
- Document and follow up on important actions and decisions from meetings
- Prepare necessary presentation materials for meetings
- Capture project requests and keeping an up-to-date repository of the projects’ documentation
- Undertake project tasks as required.
- Ensure projects adhere to frameworks and all documentation is maintained appropriately for each project
- Assess project risks and issues and provide solutions where applicable
- Ensure stakeholder views are managed towards the best solution
- Chair and facilitate meetings where appropriate and distribute minutes to all project team members
- Create a project management calendar for fulfilling each goal and objective
- Collaborate with both internal and external groups on the development and completion of various project deliverables, as required;
- Act as the point of contact for various working groups;
- Execute and verify control functions throughout the project life cycle;
- Record risk management activities
- Maintain logs during project life cycle (recording actions, issues, root causes, and corrective actions);
- Accept and document feedback from project teams/user groups and document all identified defects and issues;
- Generate regular status reports and other metrics for Program Manager/Project Manager, storing as per department standards;
- Coordinate and schedule the deliverance of daily, weekly, and/or monthly project meetings and working sessions, which aim to connect people who manage and support projects and facilitate successful project delivery;
- Document and follow up on defects found throughout various processes;
- Compile lessons learned at project closing, ensure success stories properly documented and published
- Interpret and implement project coordination stand

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