Executive Assistant

1 month ago

Vancouver, Canada Artin Properties Full time

**Company Overview**:
We are a leading short-term rental and corporate accommodations company that specializes in managing a diverse portfolio of 200 units. Our commitment to excellence, outstanding customer service, and innovative solutions has positioned us as a trusted partner in the hospitality industry. We are seeking an experienced and dedicated Executive Assistant to join our team and support the CEO, Jordan Deyrmenjian, in driving our company's continued success.

**Position Overview**:
As the Executive Assistant to the CEO of our short-term rental and corporate accommodations company, you will play a pivotal role in ensuring the smooth operation of our business. You will provide comprehensive administrative support to the CEO, enabling them to focus on strategic initiatives and high-priority tasks. Your exceptional organizational skills, attention to detail, and ability to manage multiple responsibilities will be critical in maintaining efficiency and enhancing our overall productivity.

**Key Responsibilities**:
1. **Calendar Management**: Proactively manage the CEO's calendar, scheduling appointments, meetings, and events, while optimizing time utilization and prioritizing conflicting demands.

2. **Communication**: Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism, discretion, and clear communication in all interactions.

3. **Travel Coordination**: Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics, ensuring seamless travel experiences for the CEO.

4. **Meeting Support**: Prepare agendas, materials, and presentations for meetings, take detailed minutes, and follow up on action items to facilitate efficient decision-making.

5. **Document Management**: Organize and maintain confidential documents, contracts, reports, and presentations, utilizing appropriate systems and technologies.

6. **Project Assistance**: Assist the CEO in tracking and managing various projects, ensuring deadlines are met, and coordinating efforts among cross-functional teams.

7. **Expense Management**: Process, track, and reconcile business expenses, maintaining accurate records and adhering to company policies.

8. **Event Coordination**: Coordinate and manage company events, conferences, and workshops, both internally and externally, to promote networking and brand visibility.

9. **Information Flow**: Facilitate effective communication between the CEO and internal departments, anticipating information needs and ensuring timely dissemination of information.

10. **Strategic Support**: Contribute to special projects, research, and presentations that support the CEO's strategic decision-making and business development efforts.

**Qualifications**:

- Bachelor's degree or equivalent experience in business administration, hospitality, or a related field.
- Proven experience (X+ years) as an executive assistant or similar role supporting C-level executives.
- Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
- Exceptional written and verbal communication skills, with an eye for detail and accuracy.
- Discretion and confidentiality when handling sensitive information.
- Ability to adapt and thrive in a dynamic, fast-paced environment.
- Positive attitude, proactive mindset, and a strong sense of ownership.

**Benefits**:

- Competitive salary and performance-based bonuses.
- Comprehensive benefits package, including health, dental, and retirement plans.
- Opportunity to work closely with a visionary CEO and contribute to the growth of an innovative company.
- Collaborative and inclusive work culture that values teamwork and personal development.

**Salary**: $40,000.00-$80,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Vancouver, BC V6J 1Y2: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

Work Location: In person

Application deadline: 2023-08-21

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