External Testing Office/canada Eschool

3 weeks ago

Hamilton, Canada Columbia International College Full time

The **External Testing Office/Canada eSchool Administrative Assistant** works in collaboration with the ETO Administrator and CES Administrator on various assignments. The Administrative Assistant counsels students on Ontario based online secondary school courses and pre-university testing that is available through Columbia International College and Canada eSchool. In addition, the Administrative Assistant assists with student and teacher inquiries on a daily basis, while completing administrative and customer service-related tasks.

**Responsibilities include, but are not limited to**:
**Administration & Student Management**
- Create and maintain Ontario Student Records (OSR).
- Process and create student report cards
- Process and maintain final examination coordination
- Create shipments and pickups for textbook, transcript, report card, testing materials
- Assist with maintaining inventory control (textbooks, testing materials)
- HR collaboration - payroll
- Generating and tracking rosters
- Maintain and update registrations and student database
- Counselling students regarding the various pre-university testing, workshop and course availability
- Working with IT to maintain test operating systems and educational platform.
- Preparing weekly and monthly reports on the success of the program

**Qualifications**
- Post-secondary diploma/degree in business or a related discipline and/or related experience in office administration.
- Intermediate-Advanced skill level in MS Office Suite (specifically Excel, Word).
- Possess a positive attitude, leveraging initiative to approach situations proactively.
- Attention to detail in maintaining accurate records.
- Work effectively with mínimal supervision.
- Ability to plan, organize, prioritize, and execute multiple tasks within set objectives in a timely and professional manner.
- Ability to communicate effectively across various cultures and levels.
- Experience with planning and implementing new strategies.

**Hours of Operation and Work Schedule**
- Regular business day hours (5 days per week).
- Flexibility to work some overtime during evening and weekend during peak times is required, in addition to the hours listed herein.

**Benefits**:

- Dental care
- Life insurance
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hamilton, ON L8S 4P3: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's Degree (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Shift availability:

- Day Shift (preferred)

Work Location: In person

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