Purchasing Representative

1 month ago

Belleville, Canada Quinte Health Full time

**Company Bio**

At Quinte Health, guided by our core values of Imagine It's You, Value Everyone, We All Make a Difference, and Stronger Together, our family of four hospitals holds a central role in the mission to enhance lives and foster healthier communities. We operate as a cohesive team, uniting all our hospitals, to deliver local and regional healthcare services. In partnership with our communities, we strive to improve access to high-quality care, right in their own neighborhoods.

Our sense of fulfillment is deeply rooted in the impactful work we do, a sentiment shared by our dynamic teams of staff, dedicated physicians, and committed volunteers. They not only care passionately for our patients but also for each other, embodying our core values at every turn.

We don't just serve our communities; we actively contribute to them. Quinte Health is woven into the fabric of our local landscape, with our team members residing, raising their families, and often retiring right here in the communities they cherish. We are on a constant lookout for compassionate and dedicated individuals to join our team. Our diverse array of exciting roles encompasses positions that span multiple hospitals, as well as opportunities situated within a single hospital. Join us as we live out our values in providing exceptional healthcare close to home.

**Required**
- Completed Post-secondary education in a business field; Business Administration, Finance, Supply Chain or General Accounting.
- Working knowledge of Materials Management Functions (i.e. Principles of Buying and Inventory Control).
- Demonstrated knowledge of computer software/hardware Ex - Microsoft Office.

**Duties**
- Provides procurement assistance to hospital users of inventory and/or non-stock items and services.
- Assists the Procurement Specialist in sourcing / researching supplies and suppliers as required for leveraging the best product and price for 3SO and its equity member hospitals.
- Prepares requests for quotes / information and their subsequent bid comparison, vendor recommendation, financial analysis and impact and review with user departments for acceptance according to established time frames and guidelines.
- Ensures timely handling of received purchase requisitions as per established policies and procedures ensuring appropriate completeness of documentation and specifications before proceeding with purchasing process.
- Purchases goods, services and equipment in accordance with 3SO policies and approved purchasing practices and vendors.
- In collaboration with the 3SO Strategic Sourcing Team, makes the necessary arrangements and ensures coordination of the product and equipment trial and evaluation process on behalf of 3SO and its equity member hospitals.
- Research product needs of client departments by gathering usage estimates, costing and other utilization data.
- Maintain positive vendor relationships at the highest ethical standards, through fair and equitable treatment, and foster an environment of vendor participation in achieving best total cost solutions.
- Manages the day-to-day routine vendor relations with respect to discuss / investigate new routine business opportunities as well as resolve any operational vendor performance issues.
- Maintains departmental on-line reference / preference requisitions library including product and vendor reference files.
- Monitors product complaints, failures, alerts and initiates corrective action and communication as required.
- Performs any month-end procedures.
- Takes the necessary corrective action towards the resolution of any discrepancies related to the accounts payables function. Resolve disputes with vendors pertaining to price discrepancies, product quality issues, delivery problems, and any other issues that may disrupt the procure -to - pay process.
- Resolves pricing discrepancies between Purchase Order/contract and invoice price in collaboration with Accounts Payable.
- Manages the process for all product and equipment, returns, recalls and alerts for a site(s) as issued through Health Canada, ECRI, and directly from the vendor working in collaboration with the 3SO Strategic Sourcing Team, the 3SO Operations team, & the Third Party Logistics provider.
- Attend meetings and participate on Committees as required, ie Department, MM-A/P, Product Standardization Value Analysis Committee (PSVAC), other 3SO Committees as needed.
- Other duties as assigned.

**Equal Opportunity**

**Physical Demands Analysis**

Strength
- Required Rarely - lifting average 5-10 pounds’ maximum 15 pounds, carrying, pushing/pulling

Mobility
- Required Often - prolonged sitting
- Required Occasionally - standing and walking on hard surfaces, bending/stooping

Dexterity
- Required Often - prolonged fine finger movements
- Required Frequently - gripping/grasping, eye/hand coordination
- Required Briefly - reaching with both hands

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