Accounts Payable Coordinator
1 week ago
**Position Overview**:
Woodlock Developments is seeking a detail-oriented and organized Accounts Payable Coordinator to manage the accounts payable function for our real estate development and construction projects. This role involves processing invoices, obtaining approvals from project managers and departments, performing 3-way matching, and maintaining vendor relationships.
**Key Responsibilities**:
- **Invoice Management**: Receive and organize invoices, ensure proper coding and upload to relevant projects in the accounting system.
- **AP Inbox Management**: Manage and monitor the accounting inbox, ensuring timely responses and addressing inquiries from vendors and internal departments.
- **Data Entry**: Accurately enter invoices into the accounting system, ensuring proper classification and coding.
- **Support for monthly progress draws in construction**: Processes monthly batches for invoices for different projects and support accounting team in processing monthly draws and various reports.
- **3-Way Matching**: Perform 3-way invoice matching by verifying invoices against purchase orders and receiving documents to ensure accuracy and compliance.
- **AP Aging Reports**: Prepare and maintain accounts payable aging reports to support payment prioritization and cash flow management.
- **Vendor Relations**: Liaise with vendors and address any payment discrepancies, inquiries, or issues promptly.
- **Reconciliation**: Assist in reconciling vendor statements and resolve any variances.
- **Support AP Processes**: Collaborate with the Senior Accountant and project co-ordinator as needed to support overall AP processes and assist in month-end close activities related to AP.
- **Ad Hoc Support**: Provide flexible support on various tasks as needed in a busy environment, including assisting with special projects, handling urgent vendor requests, and collaborating with team members to address unexpected challenges efficiently.
- **Bank Reconciliation**: Able to do monthly credit card and bank statements reconciliations
**Qualifications**:
- 2-3 years of experience in accounts payable, preferably within real estate development or construction industries.
- Strong knowledge of accounting software (experience with QuickBooks Online or Sage)
- High attention to detail with excellent organizational and time management skills.
- Strong interpersonal and communication skills to manage vendor relationships and collaborate with internal teams.
- A team player and a keen learner with a friendly attitude.
- Excellent at prioritizing tasks and excel at meeting multiple deadlines.
**Job Type**: Fixed term contract
Pay: $26.00 per hour
Expected hours: 40 per week
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Ability to commute/relocate:
- Langley, BC: reliably commute or plan to relocate before starting work (required)
**Experience**:
- Accounts payable: 2 years (required)
- QuickBooks: 2 years (required)
**Location**:
- Langley, BC (preferred)
Willingness to travel:
- 100% (required)
Work Location: In person
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