Administrative Assistant
4 weeks ago
**Administrative Assistant**
**Start as soon as possible**
**Working at York House School**
York House School is a vibrant and close-knit school community where people feel valued, engaged, and connected to the school. All Staff contribute towards our rigorous and innovative programs that enable our Yorkies to develop knowledge, skills, and global competencies to succeed in the world beyond our doors.
**About this Role**
The Administrative Assistant provides administrative and organizational support to the Senior School and will report to the Director of the Senior School. This role involves interacting with and providing assistance to students, teachers, parents and other visitors in person and over the phone and performing administrative and office support activities. As this position represents administrators, positivity, professionalism, discretion, discernment, and confidentiality are necessary for privacy, maintaining trust and sustaining thriving community relations.
**Responsibilities**
The Administrative Assistant's role includes managing the front desk and foyer of the Senior School. The position entails being abreast of the daily activities and events of the school and the daily operations, which includes greeting and guiding all visitors to the school, and manage a comprehensive phone system, answering and directing all incoming calls while ensuring the highest degree of professionalism is always maintained.
- Manage various communication, including daily announcements, digital or written, bulletin/screen updates, website updates, and other timely and effective communication as determined to be helpful for staff, students or visitors etc., as needed
- Student Records Management tasks include ensuring that our student data is accurate and entered timely into our student database system. In addition to accurate daily attendance entry and tracking, prepare student data reports and lists for various uses. Ensure that record keeping complies with the annual Attendance Audit preparation for the Ministry of Education.
- Supply and equipment monitoring includes ordering stationery supplies, photocopier maintenance, secure shredding, etc.
- Health and Safety of students includes maintaining an equipped and ready first Aid Room, monitoring students when necessary, and providing ice packs, bandaids and other first aid items. Maintain and organize sign-out by teachers, visitors, students, and trip leaders and ensure the return. Call parents on behalf of students who are ill.
- General office and operational duties include updating and preparing paper and digital schedules for students and staff, processing incoming and outgoing mail, organizing courier package pick up and delivery, maintaining the internal office mailbox, distributing other communications as needed, etc.
- Various administrative tasks arise throughout the school year, including organizing activities, collecting and recording data, maintaining items or supplies, creating and updating schedules, and collecting and filing student and parent policy signatures. Assist and manage 3rd party contractors who annually visit the school, such as photographers, nurses, etc. In addition, there is general housekeeping, liaising with and assisting the parent association, monitoring students, relaying information and messages, setting meetings, filing, and organizing lost and found items.
- Manage visitor entry and movement, which includes preparing sign-in sheets, badges, notices, cleanliness of foyer etc. Manage the records and tracking of Emergency procedure updates and the safety of staff and students, including attendance tracking of students, early dismissal and sign-out tracking, etc. Participate in and demonstrate understanding of Emergency Drill activities.
- Calendaring responsibilities include preparing a weekly SS events calendar, booking appointments, creating yearly calendars of schedules or timetables, etc.
- Update the Reception Desk Manual regularly with procedure changes and additions
- Other duties as assigned and ad hoc requests as they come in from Administrators
**Qualifications, Knowledge, Skills and Abilities**
- Completion of post-secondary education (degree, diploma, certificate required)
- 3-5 years of previous administrative experience, preferably in an educational institution
- A high level of attention to detail in a fast paced environment where interruptions are frequent
- Computer Literacy: previous experience conducting mail merges required; previous contact management/database experience is an asset; quick learner of new and various types of software. Intermediate to advanced skills in Microsoft Office Suite (MS Word, Excel, PowerPoint), as well as proficiency with Mac, google docs, forms and sheets, Gmail and calendars
- Welcoming, approachable and cheerful demeanour
- Strong organizational and time management skills
- Excellent problem-solving abilities, takes initiative and is proactive
- Flexible ability to adap
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
2 days ago
Vancouver, Canada Kipling Media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany DescriptionKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put...
-
Administrative Assistant
3 weeks ago
Vancouver, Canada kipling media Full timeCompany Description Kipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've...
-
Administrative Assistant
1 week ago
Vancouver, Canada EightSix Network Inc Full timeKipling Media is a creative full-service marketing agency located in Vancouver, BC. We help high-performing companies take the next step in their growth. Our team consists of passionate marketers and problem solvers who listen to our clients and evaluate, create, and deliver effective solutions to help their brands reflect what they've put into them....
-
Administrative Assistant
4 weeks ago
Vancouver, Canada West Coast Women's Show Full time**About us** West Coast Women's Show is a small business in Vancouver, BC. We are professional, agile, inclusive, and our goal is to provide a platform that celebrates and empowers women.. Our work environment includes: - Work-from-home days - Growth opportunities **Administrative Assistant** **Job Summary** - **Hours**: 9am to 4pm. - **Days**: Monday...
-
Administrative Assistant
5 days ago
Vancouver, Canada University Canada West Full timePosition Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general admini
-
Administrative Assistant
3 days ago
Vancouver, Canada BC Cancer Full time**Administrative Assistant** **Job Summary**: In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this...
-
Administrative Assistant
1 month ago
Vancouver, Canada Fresh Direct Produce Full timeDo you have what it takes to join a fast-paced sales team? Are you a highly organized, analytical, and detail-oriented individual who loves a challenge? We are looking for a full-time Sales Administrative Assistant to join our team! Reporting to the Sales Manager, the Sales Administrative Assistant will ensure daily administrative responsibilities and...
-
Administrative Assistant
6 days ago
Vancouver, Canada University Canada West Full time**Position Job Title**:Administrative Assistant **Location**:Vancouver **Reports To**:Campus Manager **Hours**:Various Hours **About University Canada West**: University Canada West is an innovative business and technology-oriented, dynamic, and growing institution that was founded in 2005. Based in Downtown Vancouver, the university is defined by its...
-
Administrative Assistant
1 week ago
Vancouver, Canada University Canada West Full timePosition Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus...
-
Administrative Assistant
7 days ago
Vancouver, Canada University Canada West Full timePosition Job Title: Administrative Assistant Location: Vancouver Reports To: Manager, Administrative Services Primary Purpose The primary purpose of the Administrative Assistant is to provide quality service to students, staff and visitors through the delivery of receptionist and general administrative support for the campus. Under the Campus...
-
Administrative Assistant
4 weeks ago
Vancouver, Canada University of British Columbia Full timeStaff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 3 (Gr8) Job Title Administrative Assistant Department Strynadka Laboratory | Department of Biochemistry and Molecular Biology | Faculty of Medicine Compensation Range $4,137.00 - $4,456.00 CAD Monthly Posting End Date March 3, 2023 Note: Applications...
