Finance Operations Coordinator

3 months ago

Stoney Creek, Canada Clearford Full time

**Overview of Company**:
Clearford is a new kind of water management company, delivering integrated water infrastructure solutions with sector-leading efficiency and reliability. Our diverse team of licensed engineers and operators provides a complete range of water and wastewater services. From conceptual design, regulatory approval, fabrication & installation, to operations and regulatory compliance, Clearford offers everything required for any water infrastructure challenge and takes responsibility for regulatory compliance at every stage.

**ALL APPLICANTS MUST BE ELIGIBLE TO WORK IN CANADA**

**Scope of Position**:
We are seeking a proactive and organized **Finance Operations Coordinator** to join our dynamic Accounting and Finance team. Reporting directly to the Assistant Comptroller, you will play a pivotal role in ensuring the seamless operation of our daily financial activities. In this role, you will take ownership of key systems and processes, while providing critical support across various functions within the department. The Financial Operations Coordinator will contribute greatly to the department goals and is essential to the overall efficiency and success of the Accounting and Finance Department.

**Major Responsibilities (This is not an exhaustive list of duties to be performed)**:
**Company Purchase Card System (Float System)**:

- Accurately review and approve pending or escalated transactions processed through the company expense card system, ensuring compliance with company policies.
- Perform detailed reviews and reconciliations of transaction records to identify and resolve discrepancies.
- Monitor and validate transaction data to maintain system integrity and accuracy.
- Evaluate and validate requests for additional funds, ensuring alignment with budgetary guidelines and approval protocols.
- Approve or escalate requests for additional funds based on predetermined criteria and approval workflows.
- Assess and categorize purchases to ensure alignment with financial reporting and accounting standards.
- Identify and escalate any miscategorized purchases to relevant departments for correction.
- Maintain records of categorized purchases for accurate financial reporting.

**Accounting and Finance Support to Account Managers**:

- Collaborate with Account Managers to prepare and process purchase orders efficiently.
- Support the generation of accurate estimates and ensure timely submission.
- Review timesheets to verify accuracy for billing purposes and resolve any discrepancies.
- Generate and reconcile relevant reports.

**AR and Collections**:

- Manage assigned accounts receivable processes, ensuring timely invoicing and collection of outstanding balances.
- Generate detailed invoices ensuring accuracy and adherence to contractual terms.
- Distribute invoices via appropriate channels and track deliver to ensure receipt.
- Address any issues related to invoice discrepancies.
- Monitor accounts for overdue payments and implement collection strategies as needed.
- Maintain accurate records of receivables and communicate with clients regarding payment status.

**_AP and Billings_**:

- Conduct billing reconciliations to verify the accuracy of billed amounts and resolve any inconsistencies.
- Perform reconciliations for assigned AP vendors to ensure timely and accurate processing of payments.
- Maintain accurate records of payables and follow up with vendors as required.

**_QuickBooks _**:

- Enter assigned financial transactions into QuickBooks, ensuring accurate and timely recording.
- Reconcile QuickBooks entries with bank statements and other financial records to ensure accuracy.

**_Employee Expense Submissions _**:

- Review employee expense submissions ensuring accuracy and that all required receipts backup documentation are provided.
- Work closely with Fleet Department to reconcile fuel and mileage claims.
- Process approved expense reports for reimbursement in a timely manner.
- Escalate or reject expense submissions that do not meet processing requirements.

**_Manage and Maintain Assigned Inboxes_**:
**_Maintain Filing Management Systems_**:

- Develop and maintain an organized filing system for financial documents, both physical and digital.
- Ensure that files are easily accessible and properly secured according to company policies.
- Forward relevant documentation to appropriate departments for filing.

**_Generate and Review Scheduled Reports_**:

- Create and review regular financial reports as scheduled, ensuring accuracy and completeness.
- Analyze report data to provide insights and support decision-making processes.
- Highlight and escalate anomalies and discrepancies to appropriate parties.

**_Monthly Bank Reconciliations_**:

- Perform monthly reconciliations of bank statements to company records to identify and rectify discrepancies.
- Ensure all bank transactions are accurately recorded and reconciled.
- Investigate and escalate discrepancies.

**_Operations Cont

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