Executive Assistant to The President

4 weeks ago

London, Canada King's University College Full time

**ASSOCIATION EXEMPT**

**EXTERNAL JOB POSTING**

***

**JOB TITLE**:
Executive Assistant to the President - Job Reference #202405-04

**DESCRIPTION**:
The Executive Assistant provides professional assistance and support to the President.
- Act as a key liaison for the President, daily contacts vary from senior executives, partners, faculty, employees, and administration.
- Provide excellent reception to many visitors and officials. (local, domestic, cross cultural and international)
- Ensure that the President has up-to-date accurate, and manageable daily schedules which are properly aligned with strategic priorities; ensures that all deadlines are met and coordinates the preparation and completion of all action items pertaining to and arising from meetings, prepares and coordinates travel arrangements.
- Manage and coordinate travel arrangements for the President for all King’s-related travel, including booking transportation, accommodation, international visas, and meetings.
- Monitor budget lines, creates Purchase Requisition numbers, codes invoices for KUCAP for approval
- Prepare or coordinate preparation of reports, letters, communications, King’s agreements, Letters of Understanding, Memorandum of Understandings (MOUs) with external organizations
- Other duties as assigned

**MINIMUM QUALIFICATIONS**:

- A College diploma
- 3-5 years of progressively more responsible appointments
- Prior experience supporting a Senior Level Executive
- exceptionally high level of interpersonal, cross-cultural, organizational, and communication skills
- Customer service experience
- Scrupulous attention to detail, superior discretion, excellent judgment, tact, diplomacy, creativity and initiative
- Outstanding organizational skills and time management
- Advanced knowledge of Microsoft Suite
- Knowledge of admissions; academic and registration processes and policies preferred

**TYPE OF JOB**:
Permanent Full-Time (35 hours per week)

**EFFECTIVE DATE**:
As soon as possible

**SALARY RANGE**:
SSG 11 - $59,699 - $72,736 per annum (dependent on experience)

**APPLICATION INSTRUCTIONS**:
Job description available upon request.

**CLOSING DATE FOR APPLICATIONS**

The College is committed to advancing the Catholic intellectual tradition and welcomes faculty, staff and students from all faiths and backgrounds.

King’s University College is committed to recognizing the dignity and independence of all and seeks to ensure that persons with disabilities have genuine, open and unhindered access to the College’s employment opportunities. If you require an accommodation during the recruitment process, please contact Human Resources at 519-433-3491 for assistance.

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