Office Administrator

4 weeks ago

Toronto, Canada RDH Building Science Inc. Full time

The Office Administrator is a multifaceted role that contributes to the efficient day-to-day operations of RDH by carrying out general office duties, providing support to staff, liaising with corporate operations, and assisting with specialized projects. Providing frontline response to staff requests and queries to ensure that staff have adequate support to work efficiently is a major component of the role. This role is ideal for a person who enjoys challenges and variety and is always ready to “roll up their sleeves”.

We are looking for someone who is detail oriented with an ability to prioritize and self-direct a daily workload, including juggling simultaneous priorities while maintaining the ability to consistently meet deadlines and complete tasks.

This is a full time in-office role.

**Responsibilities**:
**General Office Support / Administration**:

- Ensure the office environment is safe, clean, and running properly including reception, meeting rooms and kitchens (includes but not limited to cleaning fridges, microwaves, coffee machines etc.)
- Handle and document incoming and outgoing deliveries, mail distribution, and supply deliveries
- Purchase office supplies and field equipment items as necessary
- Assist with and coordinate building services and management, maintenance, office contracts, and IT needs
- Manage and monitor office equipment and arrange repairs
- Assist with meeting setups and clean up
- Manage security system
- Learn and take-on various tasks as guided by the senior team members

**Human Resources and Health & Safety Support**:

- Organize and assist with onboarding and offboarding process per internal protocols
- Administer cell phone and transit programs
- Support entering principal expense reports as needed
- Coordinate Health and Safety training and documentation
- Attend and document Ontario Health and Safety Committee meetings, coordinate action items as required

**Event Coordination**:

- Coordinate, implement, and promote periodic client events, as directed by Regional Director or designate
- Collaborate with social committee to plan and organize regional-office social events

**Proposal and Project Support**:

- Provide back-up support for the production, administration, coordination, and development of proposal materials in electronic formats. Create first proposal draft from template, including a summary of the project background. Proof, package, and send finished document to clients.
- Set up projects according to RDH Project Information Management practices
- Assist with daily project needs as assigned by the Project Managers and technical staff

**Qualifications and Experience**:

- 3-5 years of experience in a similar operations or office administration role
- Proven experience in developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.
- Demonstrated experience with Microsoft Suite
- Strong written and spoken communication skills

**Competencies**:

- Goal-oriented self-starter who can work independently and reliably with mínimal supervision and has an appetite for continuous learning; comfortable working under pressure in a fast-paced environment
- An approachable, “can-do” attitude and client focused approach that will enable you to deal with challenging situations with integrity
- Collaborative and demonstrates initiative, strong interpersonal skills and the ability to learn quickly
- Resourceful, flexible and comfortable working in a dynamic environment with evolving responsibilities and processes
- Exceptional time-management and organizational & prioritizing skills with great attention to detail
- Strong work ethic with a willingness to multi-task and be flexible to take on varied responsibilities
- Ability to exercise tact and discretion if entrusted with confidential information
- Good judgment to proactively and independently solve problems and make decisions

**Benefits and Perks**:
The base salary range for this position is $55,000 - $65,000 annualized for a full-time role. Salary is dependent various factors, including qualifications, skills, competencies, experience, and location. You may also be eligible for discretionary incentives and share ownership.

We offer a robust benefits package to support the well-being of our employees. This includes: GRSP contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and Sick Time, Statutory Holiday substitutions, and a learning fund of $1,000 per year for education or career goals.

**About Us**:
RDH is an amazing place to work. A role with RDH is a career commitment to learn and grow alongside inspiring and dedicated people who care deeply about Making Buildings Better.

We are an employee-owned consulting firm with 300 employees in nine offices across North America. Our core area of business is the integration of building science engineering, architecture, and construction management

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