Legal & Leasing Administrative Assistant

6 months ago

Kelowna, Canada Argus Properties Full time

Built on a foundation of integrity, innovation, excellence, and an enduring commitment to community, Argus Properties is one of British Columbia's great companies. Based in Kelowna, Argus owns, manages, and develops a multi-disciplined real estate portfolio, including industrial, retail, office, residential, and hotel properties.

Reporting directly to the President/CEO, the Legal and Leasing Administrative Assistant will provide support to the President/CEO, as well as the Managing Director, the Director of Development, and the Director of Finance.

The Legal and Leasing Administrative Assistant must enjoy working within a growing entrepreneurial environment that is result-driven and community-oriented. The ideal individual will have experience in composing legal contracts, leases, and purchase agreements. They possess the ability to exercise good judgment in a variety of situations, with constant follow-up. They will have strong written and verbal communication skills, be highly organized, be able to multi-task and exercise sound judgment in a variety of situations. In addition, they must have the ability to effectively prioritize workflow, work independently on projects, work well under pressure to meet deadlines, be professional, and handle confidential matters with much discretion.

**Responsibilities**:

- Draft and produce all lease documentation within the company, including offers to lease and new lease agreements, renewals, amendments (extensions and relocations), assignments, surrenders, etc. This includes monitoring and tracking timelines to ensure each document moves through the process successfully and efficiently.
- Adhere to established leasing procedures and offer ways to improve as appropriate. Be a liaison between the property management department, the leasing department, and (on occasion) legal counsel, in a variety of matters associated with the development of an agreement to lease (commercial) and to ease the incoming tenant experience.
- Preparation of lease abstracts and summaries to ensure accurate and current information and appropriate distribution.
- Attending weekly lease department meetings, if required; preparing and updating meeting agendas and distributing meeting minutes.
- Assist with the timely collection of performance deposits, rent, and other receivables in accordance with the lease and established company policy.
- Perform corporate searches, credit checks, and property title searches. Prepare Net Effective Rent (NER) analysis, when required.
- Maintain tenant compliance in regard to sales reporting collection and updating in the system, collection, review, and confirmation of tenant insurance, in accordance with the lease.
- Contribute monthly performance and leasing reports for each department.
- Assist administration for the residential property management division, as required.
- Occasional backup for Receptionist and Executive Assistant.
- Any other duties as assigned by the President/CEO and/or Managing Director.

**Requirements**:

- _ Minimum 3 years of experience preparing legal documentation pertaining to real estate conveyance in a commercial rental environment; industrial, office, retail, and bare land licenses; as well as contract documentation. _
- _Formal education in business administration, real estate, and/or legal assistance is an asset. _
- _Strong work ethic_
- _ Results driven_
- _ Able to work with mínimal supervision_
- _ High level of confidentiality_
- _ Strong written and verbal communication skills_
- _ Strong organizational and prioritization skills_
- _ Strong computer skills, including MS Office (Word, Excel, PowerPoint)._
- _ Yardi Voyager experience (or similar property management/accounting software) would be an asset._

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