Procurement Project Coordinator for Construction

5 months ago

Vancouver, Canada Northland Properties - Construction & Design Full time

Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

Northland Properties' Construction & Design Team is seeking a Project Procurement Coordinator to support our expanding Hotel, Restaurant and Resorts construction and renovations projects.

Why join us?
Northland Properties is recognized throughout Canada as one of the most trusted names in hotels, restaurants, sports, and construction. We are the force behind such brands as Sandman Hotel Group, The Sutton Place Hotels, Moxie's Grill & Bar, Chop Steakhouse & Bar, Denny's Restaurants, Shark Club Sports Bar, Portmarnock Hotel and Golf Links, Revelstoke Mountain Resort, The Dallas Stars, Grouse Mountain, and Northland Asset Management Company. Northland Properties Corporation is a 100% Canadian-owned company with a home office in Vancouver, BC. It has over 200 outlets nationwide, with additional locations in the UK and USA, collectively employing over 12,000 talented individuals.

What will you be responsible for?
As a Procurement Project Coordinator, you'll be an integral part of our Design & Construction Team, reporting directly to the Procurement and Supply Chain Manager. You will be responsible for managing and monitoring the full procurement cycle for the construction projects, ensuring that all targets are met and assisting in the development of the construction project plan, budget, and schedule. Your key duties will include:

- Facilitate effective communication between the office and individual jobsites to ensure timely and budget-compliant delivery of materials.
- Ensure a minimum of three competitive quotes are obtained for material purchases and subcontract agreements.
- Monitor and update the Request for Quotation list for each project on a weekly basis, adhering to delivery timelines for successful project completion.
- Conduct firm and effective negotiations with vendors and subcontractors before issuing purchase orders or contracts to secure optimal terms.
- Coordinate and negotiate the issuance of all contracts and purchase orders to vendors and sub-contractors.
- Handle negotiations for change orders and additional work with vendors and sub-contractors.
- Solicit and compare bids from vendors and sub-contractors to ensure cost compliance and accuracy before contract or purchase order release.
- Verify that invoices align with the agreed pricing and scope of work outlined in contracts or purchase orders.
- Collaborate with the jobsite to schedule on-site meetings with vendors and sub-contractors.
- Perform material takeoffs to ensure the accuracy of orders and prevent discrepancies.
- Attend and lead weekly project status meetings.
- Communicate job status comprehensively, including updates on material delays, schedule changes, and change orders, with the Site Superintendent, Regional Manager, and Procurement Manager and Coordinator.
- Follow up on-site problems with the Site Superintendent, Regional Manager, and Procurement Manager and Coordinator to ensure timely and appropriate resolution.
- Coordinate with design, architectural, and mechanical teams to ensure timely and accurate specification and ordering of the correct items.
- Perform regular updates of project job folders to maintain up-to-date, accurate, and relevant information.
- Monitor, track, and approve invoices from vendors and subcontractors.
- Review and approve shop drawings as required.
- Manage day-to-day office and jobsite administration tasks.
- Support the growth and development of company culture and professionally represent Northland Properties.
- Performs other duties as required.

What are we looking for?
- 2-5 years of related work experience in procurement, construction projects, or a combination of work experience and relevant education (post-secondary degree or diploma in Engineering, Architecture, Building Technology, or Construction Management) will be a strong asset.
- Experience in price negotiation will be an asset.
- High-level organizational and time management skills.
- Strong verbal and written communication skills.
- Good working knowledge of MS Office, especially Microsoft Outlook, OneDrive, SharePoint, Teams, Excel, and Word.
- Great interpersonal skills for effective collaboration with cross-functional teams.
- Detail-oriented, versatile, and flexible, with excellent creative and problem-solving abilities.
- Demonstrates a positive attitude, with good initiative and a strong work ethic.

What do you get?
- Extended family Health care, including vision, dental, and Group Life Insurance.
- Yearly b

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