Project Procurement Coordinator, Construction

5 days ago

Vancouver, Canada Northland Properties - Construction & Design Full time

Northland Properties Corporation is seeking a project procurement coordinator to support our expanding hotel, restaurant, and resort brands.

Proud to be 100% Canadian-owned, Northland Properties' are recognized as one of the most trusted names in hotels, restaurants, resorts, sports, construction, and asset management. Our well-known and loved brands have been bringing people together to celebrate unforgettable experiences across Canada, the US, Ireland, and the UK for over 50 years. As Canada’s fastest-growing hospitality group, we believe the foundation of our continued success is our people and their ability to take great care of our guests.

As a Project Procurement Coordinator, you'll be an integral part of our Design & Construction Team, reporting directly to the Procurement and Supply Chain Manager. You will be responsible for managing and monitoring the full cycle of renovation/new construction projects, ensuring that all targets are met and assisting in the development of the construction project plan, budget, and schedule. Your key duties will include:

- Facilitate effective communication between the office and individual jobsites to ensure timely and budget-compliant delivery of materials.
- Coordinate with design, architectural, and mechanical teams to ensure timely and accurate specification of materials are procured.
- Perform material takeoffs to ensure the accuracy of orders and prevent discrepancies.
- Conduct firm and effective negotiations with vendors and subcontractors before issuing purchase orders or contracts to secure optimal terms.
- Coordinate and negotiate the issuance of all contracts and purchase orders to vendors and sub-contractors.
- Ensure a minimum of three competitive quotes are obtained for material purchases and subcontract agreements.
- Solicit and compare bids from vendors and sub-contractors to ensure cost compliance and accuracy before contract or purchase order release.
- Monitor and update the Request for Quotation list for each project on a weekly basis, adhering to delivery timelines for successful project completion.
- Handle negotiations for change orders and additional work with vendors and sub-contractors.
- Verify that invoices align with the agreed pricing and scope of work outlined in contracts or purchase orders.
- Collaborate with the jobsite to schedule on-site meetings with vendors and sub-contractors.
- Attend and lead weekly project status meetings as needed.
- Communicate job status comprehensively, including updates on material delays, schedule changes, and change orders, with the Site Superintendent, Regional Manager, and Procurement Manager.
- Follow up on-site problems with the Site Superintendent, Regional Manager, and Procurement Manager to ensure timely and appropriate resolution.
- Perform regular updates of project job folders to maintain up-to-date, accurate, and relevant information.
- Monitor, track, and approve invoices from vendors and subcontractors.
- Review and approve shop drawings as required.
- Manage day-to-day office and jobsite administration tasks.
- Support the growth and development of company culture and professionally represent Northland Properties.
- Performs other duties as required.

What are we looking for?
- High-level organizational and time management skills.
- Strong verbal and written communication skills.
- 2-3 years of related work experience in construction or a combination of work experience and relevant education (post-secondary degree or diploma in Engineering, Architecture, Building Technology, or Construction Management) will be a strong asset.
- Experience in price negotiation will be an asset.
- Good working knowledge of MS Office, especially Microsoft Outlook, OneDrive, SharePoint, Teams, Excel, and Word.
- Great interpersonal skills for effective collaboration with cross-functional teams.
- Detail-oriented, versatile, and flexible, with excellent creative and problem-solving abilities.
- Demonstrates a positive attitude, with good initiative and a strong work ethic.

What do you get?
- Extended family Health care, including vision, dental, and Group Life Insurance.
- Yearly bonus opportunities.
- Retirement Saving Plan (RRSP) after a year of employment.
- Flexible schedule, with possibility of hybrid work.
- Employee discounts across the Northland-owned hotels and resorts.
- 25% discount at selected restaurants for up to 6 people.
- ½ price passes/lift tickets at Grouse Mountain and Revelstoke Mountain Resort for up to 4 people.
- HumanaCare free mental health support & counselling.
- Contribute to a unique construction model focused on teamwork and cooperation.
- Be a valued member of a team in an organization with unparalleled opportunities.
- Collaborative, friendly working environment with a fun and inclusive culture.

**Job Location**: Head Office - Vancouver, BC

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