Admissions Assistant

4 weeks ago

Edmonton, Canada MacEwan University Full time

ADMISSIONS ASSISTANT
- OFFICE OF THE UNIVERSITY REGISTRAR**Competition No.** 23.10.313

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band C (Steps 1-8): $21.87 - $31.80 per hour
November 15, 2023About Us
- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.Opportunity

MacEwan University is seeking an Admissions Assistant for a full-time continuing opportunity with the Office of the University Registrar.

As an integral member of the admissions team, you will be accountable for providing exemplary service, preparing admission files for evaluation, conducting Open Studies file evaluation, and providing support for transfer articulation. This position receives, organizes, and manages related information and documentation to prepare a file for admission evaluation. You will respond to future students, applicants, and parents regarding a broad range of inquiries related to applicant file status, admissions and transfer policies, procedures, and documentation requirements.

Key responsibilities include:

- Reviewing academic transcripts and applicable admission documents to verify authenticity and completeness, using multiple resources.
- Maintaining admission documents and correspondence in EDMS per records policy and procedure as well as pertinent privacy regulations.
- Generating queries or running system processes for organizing and prioritizing their workload, including document processing that require action.
- Assisting applicants in understanding their admission and transfer credit statuses.
- Ensuring compliance with FOIPP legislation and regulations. Protecting the integrity of all information that is received and retained in the electronic and hard-copy student records is imperative.
- Preparing course outlines/syllabi received from students, university exchange partners and the Transfer Alberta Learner Pathways System (LPS) partners for distribution through the Campus Solutions transfer articulation workflow.
- Building and maintaining course catalogue for external post-secondary partners and DENIED transfer articulation rules in Campus Solutions.

SKILLS

You will have:

- Excellent written and oral communication skills.
- The ability to serve diverse future students, applicants, and other stakeholders in an empathetic, professional, concise, and consistent manner.
- The ability to perform intermediate-level tasks using a student information system.
- The ability to perform intermediate
- The ability to organize time and priorities with limited supervision to meet goals and objectives.
- The ability to understand and anticipate applicant needs using critical thinking and problem-solving skills.
- The ability to process large volumes of work and meet deadlines.
- Aptitude for accuracy and thoroughness.
- The ability to demonstrate flexibility and adaptability in a dynamic environment.
- The ability to work independently and collaboratively in a fast paced, deadline driven environment.
- Commitment to providing exemplary service.

QUALIFICATIONS
- A minimum of a Diploma with focus in records/data management, administration, or related area.
- A minimum of one year of administrative support and/or data management experience in program evaluation setting.
- Experience in a post-secondary institution in an admissions or registrarial setting and a working knowledge of PeopleSoft - Campus Solutions would be considered assets.
- Equivalencies may be considered.

**BENEFITS**:
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:

- Competitive base pay
- Generous vacation time
- Secure pension plan
- Flexible

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