Administrative Assistant

3 weeks ago

Markham, Canada Williams Meaden & Moore Inc. Full time

**Position Summary**:
The Administrative Assistant’s primary responsibility is to provide administrative and professional support to all partners and team members of the firm. We are looking for someone who is confident in their ability to jump in and help the team as needed.

We are a busy, growing firm and you will need to be comfortable working independently while constantly learning new things, while providing detailed and accurate information, and delivering the utmost service with tact, both internally and externally. You will be key in developing existing and new client relationships.

**Responsibilities and Duties**:

- Schedule meetings and appointments
- Manage partner calendar to accurately assess availability
- Manage travel arrangements, transportation and accommodation
- Handle errands as needed
- Setting up, reviewing, and revising Financial Statements (FS) in Jazz-it and CaseView to meet appropriate deadlines
- Preparing final FS packages for client delivery with a high degree of accuracy and attention
- Filing various tax returns and other documents
- Following up with clients on outstanding completion documents to be returned for finalize process
- Rolling forward, clean up and lock down of CaseWare files, and archiving files to meet appropriate deadlines
- Maintaining and updating monthly stats and other tracking systems for assemblies and administrative processes
- Organizing meetings involving multiple senior executives from both the firm and various other companies
- Assisting with the preparation of business presentations and scheduling/preparation of marketing events
- Responding to client requests and inquiries
- Preparing invoices, managing accounts receivable, calling clients and processing payments
- Performing additional functions as directed

**Education and Professional Skills/Knowledge**:

- Minimum 1-3 years experience in a professional administrative capacity
- Experience with Jazz-it, CaseWare and TaxPrep programs, preferred
- Ability to exercise good judgement, show initiative and be proactive
- High standards of ethic and confidentiality to handle sensitive information
- Advanced knowledge of MS Office and Excel
- Sound knowledge and understanding of bookkeeping functions would be an asset
- High attention to details in all areas of work
- Excellent problem-solving skills and an ability to work in a team environment
- Exceptional organizational, time management and prioritizing skills
- Proven ability to effectively prioritize workflow
- Excellent interpersonal, written and oral communication skills

We thank all applicants for their interest; however only those best suited to our current needs and qualifications will be contacted.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Schedule:

- Day shift

**Experience**:

- calendar management: 1 year (preferred)
- Administrative: 1 year (preferred)

Work Location: In person

  • Administrative Assistant

    4 weeks ago

    Markham, Canada Canadian Locators Inc Full time

    **Job description** **Job description** **Canadian Locators Inc.** **Position: Administrative Assistant** **Division: Utility Locates Category**: **Canadian Locators Inc is currently recruiting an Administrative Assistant. This position is in the Markham, ON office. Canadian Locators Inc. is an underground locating company. Reporting to the Project...

  • Administrative Assistant

    1 month ago

    Markham, Canada SNAP Insulated Panels Full time

    As an innovative, fast-paced multinational business, here at SNAP we are always interested in hearing from skilled, entrepreneurial people who could help to grow our business. Whether you are an experienced professional or just starting you career, we could be the perfect next step for you! Here at SNAP, we work with clients whose needs vary from a simple...

  • Administrative Assistant

    4 weeks ago

    Markham, Canada AGF Rebar Full time

    **AGF Rebar Inc.** is a part of the **AGF Group** and specializes in reinforcing steel and post-tensioning. Founded in 1948, the company has grown over the years, through acquisitions, partnerships and the creation of new companies. Today, the AGF Group is made of more than 25 business units located in Canada, Chile, Colombia, Costa Rica, France, West...

  • Administrative Assistant

    4 weeks ago

    Markham, Canada Mind Connections Inc. Full time

    Administrative assistant would be responsible for assisting clinicians with scheduling, taking phone calls, completing treatment plans and helping the Director in running the day to day operations of the company. Looking for a highly driven, organized and committed individual with some background in working in healthcare. **Job Types**: Full-time **Job...

  • Administrative Assistant

    1 week ago

    Markham, Canada Jet-Mate Canada Inc. Full time

    Jet-Mate Canada Inc. is seeking a dedicated and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a key role in ensuring the smooth and efficient operation of our office. You will be responsible for providing administrative support to various teams within the company, as well as managing day-to-day...

  • Administrative Assistant

    4 weeks ago

    Markham, Canada Mind Connections Inc. Full time

    Administrative assistant would be responsible for assisting clinicians with scheduling, taking phone calls, completing treatment plans and helping the Director in running the day to day operations of the company. Looking for a highly driven, organized and committed individual with some background in working in healthcare. **Job Types**: Part-time **Job...

  • Administrative Assistant

    2 days ago

    Markham, Canada North American Development Group ("NADG"​) Full time

    North American Development Group (“NADG”), www.nadg.com, is a fully integrated and diversified property management and real estate service company in Canada and the United States. NADG has been active in the development, acquisition, redevelopment and management of retail, mixed use and residential real estate. NADG currently has over $5.5B in AUM, over...

  • Administrative Assistant

    1 day ago

    Markham, Canada North American Development Group ("NADG"​) Full time

    North American Development Group (“NADG”), www.nadg.com, is a fully integrated and diversified property management and real estate service company in Canada and the United States. NADG has been active in the development, acquisition, redevelopment and management of retail, mixed use and residential real estate. NADG currently has over $5.5B in AUM, over...

  • Administrative Assistant

    2 days ago

    Markham, Canada North American Development Group ("NADG"​) Full time

    North American Development Group (“NADG”), www.nadg.com, is a fully integrated and diversified property management and real estate service company in Canada and the United States. NADG has been active in the development, acquisition, redevelopment and management of retail, mixed use and residential real estate. NADG currently has over $5.5B in AUM, over...

  • Administrative Assistant

    1 week ago

    Markham, Canada Groupe AGF Full time

    Do you know AGF Rebar ? AGF rebar is a division of the AGF Group, a Canadian leader in the supply and installation of reinforcing steel since 1948. AGF group is a Montreal based company with activities in now 10 countries. We specialize in rebar and have participated in many high-end projects like windmills, bridges, hospitals, sports complexes, commercial...

  • Administrative Assistant

    1 month ago

    Markham, Canada Desa Contracting Full time

    The Administrator assistant is responsible for handling the administrative functions with all projects and programs, working closely with Project Managers, Project Coordinators and Construction Supervisors. Key Responsibilities: - Preparation and organization of files ensuring Project Managers, Project Coordinators and Construction Supervisors and team...

  • Administrative Assistant

    1 week ago

    Markham, Canada Lorex Technology Full time

    Company Description Proudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by cutting-edge...

  • Administrative Assistant

    1 week ago

    Markham, Canada Lorex Technology Full time

    Company Description Proudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by cutting-edge...

  • Administrative Assistant

    1 week ago

    Markham, Canada Lorex Technology Full time

    Company Description Proudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by cutting-edge...

  • Administrative Assistant

    1 month ago

    Markham, Canada Diamond Full time

    Diamond Architectural Openings Corp. (“DAO” or the “Company”) mission is to stay ahead of our industry in efficiency. We not only offer both architectural and manufacturing needs for your projects, but we extensively assist you in every step. We innovate on Division 8 & 10 by deleting the middleman and manufacturing direct for the client. By having...

  • Administrative Assistant

    1 month ago

    Markham, Canada MetaTherapy Full time

    _Operations and Administrative Assistant _ MetaTherapy is looking for detail-oriented, process-driven, and customer-oriented Operations and Administrative Assistant that can work Monday to Friday. Hours are between 30-40 hours a week. You will be supporting a team of 15 practitioners (including family physicians, chiropractors, physiotherapists,...

  • Administrative Assistant

    1 week ago

    Markham, Canada Lorex Technology Full time

    Company Description Proudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by cutting-edge...

  • Administrative Assistant

    4 days ago

    Markham, Canada Lorex Technology Full time

    Company DescriptionProudly Canadian-founded, the Lorex team across North America is committed to the design, development, and deployment of ingenious smart home security and business monitoring solutions that enhance our customers’ lifestyles and sense of well-being. We achieve this by continuing to produce innovative solutions, all backed by cutting-edge...

  • Administrative Assistant

    1 day ago

    Markham, Canada North American Development Group ("NADG"​) Full time

    North American Development Group (“NADG”), www.nadg.com, is a fully integrated and diversified property management and real estate service company in Canada and the United States. NADG has been active in the development, acquisition, redevelopment and management of retail, mixed use and residential real estate. NADG currently has over $5.5B in AUM, over...

  • Administrative Assistant

    3 days ago

    Markham, Canada North American Development Group ("NADG"​) Full time

    North American Development Group (“NADG”), www.nadg.com, is a fully integrated and diversified property management and real estate service company in Canada and the United States. NADG has been active in the development, acquisition, redevelopment and management of retail, mixed use and residential real estate. NADG currently has over $5.5B in AUM, over...