Front Office Assistant Lead

2 weeks ago

Brampton, Canada International Schools Partnership Full time

_**Internal Title**:_**Campus Coordinator**

**REPORTS TO**:Director of Prep Campuses

**SALARY**: CAD 50,000

**About Rowntree Montessori Schools**

RMS is the top choice for Brampton parents who want their children to have focused attention in a rich, engaging learning environment. A long-established school with a proven track record of success, we provide an immersive, innovative learning experience that fosters creativity, curiosity, and growth. At RMS, our students receive a holistic, well-rounded education while also gaining valuable life skills.

**Purpose of Role**

The Campus Coordinator is responsible for assisting the Director of Prep Campuses with the day-to-day operations of both the Central Park and Downtown Campus.

**Key Responsibilities**

Office Management
- Reception Duties.
- Monitor and assist Staff in the Absence of DOPC.
- Liaise between staff and the Director of Prep campuses.
- Address parent questions/concerns and escalate to DOPC as needed.

Day-to-day operations
- Answering phones and parent inquiries.
- Absence reporting.
- Accident Reports - 360.
- Covering lunches and supporting the classroom teachers as needed.
- Supporting at drop off and pick up time.
- Pikmykid management.

Upkeep of teacher/student records/data
- Assist in updating OSR working with inbound and outbound records.
- Assist in the upkeep of any Allergies and special attention lists.
- Assist in the upkeep of Teacher schedules.

**Other Responsibilities**:
Co-op program
- Assist in follow-up for potential employment (this includes ensuring that an internal evaluation is completed).

Trips, Activities, and Workshops
- Assist in booking trips, and buses and plan monthly activities in collaboration with the teachers and the student life coordinator.

Tours
- Assist with tours, assessments, and Open Houses.

Summer Camp - Coordinator July and August
- Assists with identifying and the interview process of hiring Lead Teachers and facilitators.
- Supervise and monitor Lead Teachers and Counsellors.
- Participate in Summer Camp Debrief sessions.
- Progress and end-of-camp reports.
- Participate in pre-camp required process design sessions.
- Oversee timesheets.
- Assure all paperwork is kept accurate including but not limited to Transportation, attendance, Medical, class rosters, contact list for all staff, etc.
- Maintain a current and accurate record of all children enrolled in the Summer Camp or on the waitlist.
- Contact parents if the student is not showing up for the program.
- Handle discipline and other issues will the assistance of the Learning Leader or Assistant HOS.
- Ensure all training for Lead Teachers and Counsellors are complete. Camp Counsellor training, Safeguarding, Health, and Safety.
- Other duties as assigned.

**Qualifications and Experience**
- Bachelor’s degree.
- 1 to 2 years of prior or relevant experience.
- Current CRM (Customer Relationship Management) experience - preferably HubSpot
- Ability to serve as a Brand Ambassador
- Experience in a School or Private school sector

**ISP Principles**

**Begin with our children and students.** Our children and students are at the heart of what we do. Simply, their success is our success. Well-being and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding issues and acting and following up on all concerns appropriately.

**Treat everyone with care and respect**. We look after one another, embrace similarities and differences and promote the well-being of self and others.

**Learn continuously.** Getting better is what drives us. We positively engage in personal and professional development and school improvement.

**Rowntree’s Commitment to Safeguarding Principles**

Pay: $50,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Brampton, ON L6S 2C8: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Expected start date: 2023-07-17

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