Executive Assistant
3 days ago
**Position Summary**:
**Key Responsibilities**:
- **Communication Management**:
- Answer, screen, and direct incoming phone calls.
- Make outgoing calls to clients, vendors, and partners.
- **Expediting and Coordination**:
- Keep track of orders, shipments, and deliveries to make sure they’re on time.
- Work with vendors, suppliers, and contractors to keep projects moving.
- Help maintain and update schedules and timelines.
- **Advertising and Marketing Support**:
- Put up and distribute advertising materials in key areas.
- Assist with social media posts and marketing campaigns.
- Track how well advertising efforts are working and report results.
- **Relationship Management**:
- Be a go-to contact for brokers, partners, and clients.
- Schedule and organize meetings, including preparing notes and agendas.
- Help handle any issues or concerns between stakeholders.
- **Administrative Support**:
- Keep records and files organized, both online and in the office.
- Help with data entry, filing, and preparing documents.
- Monitor and order office supplies as needed.
- **Problem Solving and Mitigation**:
- Spot and address potential issues before they become bigger problems.
- Help resolve conflicts or challenges quickly and professionally.
**Qualifications**:
- Experience in an assistant or administrative role.
- Strong communication skills, both spoken and written.
- Good at staying organized and managing time well.
- Comfortable using Microsoft Office and other tools for work.
- Able to handle sensitive information with care.
- A positive attitude and problem-solving mindset.
- Bonus: Experience with advertising or marketing.
**Working Conditions**:
- Mostly office-based, with some local travel for advertising or meetings.
- Regular working hours, with occasional flexibility for business needs.
**Compensation**:
We offer a competitive salary and opportunities to grow within the company.
Pay: $19.00-$28.00 per hour
Expected hours: 40 - 80 per week
Additional pay:
- Bonus pay
- Commission pay
- Overtime pay
**Benefits**:
- RRSP match
Schedule:
- Monday to Friday
- Weekends as needed
**Education**:
- Secondary School (preferred)
Work Location: Hybrid remote in Peterborough, ON
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