Event Officer

3 weeks ago

Toronto, Canada Sunnybrook Health Sciences Centre Full time

**Title**: Event Officer - RBC Race for the Kids Toronto - _12 month contract_
- **Department**: Community Engagement
- **Reports to**: Senior Manager, Events

Sunnybrook Foundation is seeking a skilled and experienced fundraising event specialist to lead the Foundation’s signature peer-to-peer fundraising event.

Sunnybrook is a premier academic health sciences centre, fully affiliated with the University of Toronto, with a vision to invent the future of health care. Our mission is to care for our patients and their families when it matters most.

Sunnybrook Foundation exists to advance the mission and vision of Sunnybrook Health Sciences Centre by raising awareness and financial contributions to invent the future of health care. Simply put, philanthropic support allows us to accelerate the pace of research and innovation, purchase the most advanced equipment, and attract the best and brightest minds.

Located within Sunnybrook Health Sciences Centre on Bayview Avenue in Toronto, the Foundation consists of more than 65 professionals and support staff who work in close partnership with our Hospital colleagues. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.

The RBC Race for the Kids Toronto is the Foundation’s signature event that brings together over 6,500+ participants for a walk/run in support of youth mental health. The RBC Race for the Kids Toronto is one of the largest walk/runs in the GTA that raises more than $2 million annually.

**Position Description**

In collaboration with the Director & Senior Manager, the Officer will develop, manage and execute comprehensive fundraising and logistics plans for the RBC Race for the Kids Toronto. This position works collaboratively with cross-functional teams and is responsible for managing costs, handling complex situations and following Sunnybrook Foundation’s policies and processes. The incumbent will be responsible for achieving the strategic goals of the event while providing best-in-class experiences to participants and stakeholders.

**Key Accountabilities**:
**Fundraising & logistics management**
- Develop annual fundraising and logistics plan for a hybrid (in-person & virtual) event, in partnership with Manager, Events and Sr. Manager Marketing, including providing timely and on-going progress reports
- Develop and manage the peer-to-peer fundraising and registration system
- Work closely with marketing staff to execute marketing strategies and to develop content for event marketing materials and promotions
- Execute the strategic objectives of the event including fundraising tactics to grow revenue
- Develop best-in-class engagement plans for participants, sponsors and industry teams

**Sponsorship & stakeholder management**
- Develop and implement sponsor and corporate program strategy
- Solicit, manage and activate sponsorships, ensuring that all sponsorship deliverables are met
- Cultivate and steward relationships with key partners, vendors, sponsors and participants
- Work closely with event committees and stakeholders, ensuring timely and effective communication to further deepen engagement
- Provide outstanding service to all stakeholders and ensure timely pre and post event follow-up

**Project management**
- Manage the execution of all project plans including budgets, schedules and related activities to complete project deliverables, as assigned
- Operate within allocated budget, established guidelines and Foundation policy, notifying of variances, adjusting strategies, budgets and priorities as required
- Work collaboratively with each task lead ensuring that budget and critical path are adhered to and that goals and objectives are clearly defined

**HR**
- Manage the Coordinator, RBC Race for the Kids including volunteer recruitment, training/development, and engagement.

**Other**
- Provide on-site support at Sunnybrook Foundation events, as required
- Adhere to Foundation guidelines, proactively identifying opportunities to improve processes

**Skills and abilities**:

- Excellent oral and written communication skills, with an ability to inspire audiences through conversations and presentations (including virtual and in-person)
- Knowledge of trends and emerging practices in fundraising and peer to peer events
- Comfortable leading peers and project managing deliverables across multiple teams
- Proven ability to work under pressure, handling competing deadlines and changes to project scope
- Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast pace, dynamic and deadline driven environment in an organized and professional manner
- Embraces planning, attention to detail and managing multiple priorities
- Exceptional interpersonal and relationship building skills with ability to cultivate effective professio

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