Clerical Assistant

6 months ago


Saskatoon, Canada University of Saskatchewan Full time

**Clerical Assistant (Graduate Student Funding Coordinator), Admin Support Group**:
The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen buildings across campus. The college has approximately 300 faculty, 150 staff, and 9,000 students, with annual expenditures of nearly $100-M across more than 2,000 funds. The Administrative Support Group (ASG) provides clerical and administrative support in the areas of finance, graduate support, collegial processes, faculty recruitment, sessional postings, and other department
- and program-specific duties for the departments and programs in the College of Arts and Science.

**Primary Purpose**: This position provides effective delivery of a broad array of financial services to departments supported by the Administrative Support Group in the College of Arts and Science with a primary focus on graduate student funding packages. The sixteen graduate programs supported by this position are Art and Art History; Drama; Economics; English; Geography and Planning; History; Languages, Literature, and Cultural Studies; Linguistics; Mathematics and Statistics; Music; Philosophy; Political Studies; Religious Studies; Sociology; Women’s, Gender, and Sexualities Studies; and the MFA in Writing Program.

**Nature of Work**: This position reports to the Assistant Manager, Finance, Administrative Support Group, College of Arts and Science, with oversight from the ASG Manager. Independent task management is critical. This position maintains professional working relationships with a diverse group, including department heads, graduate chairs, faculty, students, and staff. The office environment is diverse, complex, and often highly active, with multiple, competing demands and strict deadlines. Sound judgement is required to make decisions and provide advice. Prompt, complete, and accurate work is critical. Workflow planning is required to anticipate deadlines, peak periods, and unexpected situations.

**Typical Duties or Accountabilities**:

- Manages new and existing graduate student funding, which includes various scholarships, teaching assistantships, and fellowships from a variety of sources
- Contributes to the decision-making process and makes recommendations based on policies and procedures for student funding
- Communicates official funding award information to students and collects and manages payment information in coordination with the Payroll Coordinator
- Works with students to ensure that all proper documentation is obtained and maintained, such as payroll and acceptance forms, study permits, and payment tracking
- Ensures that all imperative payment information is provided to the Payroll Coordinator in a timely manner
- Assists in coordinating and managing the hiring of tutorial leaders, markers, etc., as required, including ensuring that job posting and hiring preference standards are observed as per the Public Service Alliance of Canada (PSAC) collective agreement
- Liaises between the departments, ASG, College of Arts and Science, and College of Graduate and Postdoctoral Studies regarding graduate student awards, funding allocations, and reporting
- Creates and maintains templates for award funding packages, letters, and forms
- Revises, maintains, and communicates procedures regarding student payments
- Works closely with other financial staff to ensure high-quality work is completed in a timely manner
- Ensures that all University and Tri-Agency procedures related to the hiring of students are followed
- Other duties as required

**Education**:Completion of Grade 12 and a diploma in accounting or finance.

**Experience**: Three to five years of related financial experience, preferably at a post-secondary institution.

**Skills**: Ability to prioritize multiple projects with competing deadlines in a fast-paced environment; highly effective interpersonal skills coupled with the ability to develop and maintain working relationships with coworkers; ability to recognize and implement changes resulting in improved administrative processes; ability to take initiative, be self-directed, and to exercise diplomacy; ability to be creative in solving issues; ability to handle interactions with tact, discretion, confidentiality and cultural sensitivity; excellent verbal and written communication skills; working knowledge of general financial procedures in a large, complex organization; strong computer skills with particular proficiency in Microsoft Excel (knowledge of current University programs, such as SiRIUS/Banner Student or AboutUS/EJS, would be a strong asset); ability to work independently as well as in a team; ability to provide timely and courteous service under stressful conditions; excellent organizational skills and meticulous attention to detail.


  • Esc Clerical Assistant

    6 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **ESC Clerical Assistant**: **Primary Purpose**: The primary purpose of this position is to provide high quality customer service and comprehensive clerical assistance to support the effective and efficient operations within multiple departments or units in the College of Engineering. This includes providing high quality support for administrative processes...

  • Clerical Assistant

    6 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Music/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen...

  • Clerical Assistant

    6 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), English/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies...

  • Clerical Assistant

    7 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Operations Assistant)**: **Primary Purpose**: The primary purpose of this position is to provide comprehensive clerical and administrative assistance to support the effective and efficient operations of the Department of Soil Sciences in the College of Agriculture and Bioresources. The position is responsible for providing a wide-range...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Indigenous Law Centre**: The Indigenous Law Centre (ILC), College of Law is undergoing a revitalization. We are seeking an Indigenous Assistant who is enthusiastic and welcoming to a diverse group of students, faculty, staff and community members. The assistant will be part of a small team within the ILC and part of a larger team for...

  • Clerical Assistant

    6 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Office Coordinator), Department of Chemistry/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which...

  • Clerical Assistant

    2 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant - Reception**: **Primary Purpose**: To provide client services within the reception areas of the Veterinary Medical Centre (VMC) **Nature of Work**: Reporting directly to the Supervisor, Client Services, this position functions as a member of the client reception team within a fast paced, demanding environment. The environment involves...

  • Office Coordinator

    4 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Office Coordinator (Clerical Assistant), School for the Arts/Administrative Support Group**: The College of Arts and Science includes 18 departments that span the natural and physical sciences, the social sciences, and the humanities; the college is also home to the School for the Arts. Several institutes, centres, and interdisciplinary programs are also...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical (Administrative) Assistant**: **Primary Purpose**: This position provides administrative support to a diverse group of patients, students, staff, and dentists within a clinical dentistry setting to support the delivery of patient care and the clinical student experience. The position is responsible for providing continuity of care and ensures...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Department of Medicine**: **Primary Purpose**: The Program Administrator (PA) for a Residency Program at the University of Saskatchewan is responsible for providing high level specialized program support to the Program Director and the department relating to postgraduate medical education. **Nature of Work**: Reporting to the...

  • Clerical Assistant

    6 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant (Assistant Financial Coordinator), Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies...

  • Clerical Assistant

    2 months ago


    Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant - Customer Support Assistant, Residence Services Office**: **Primary Purpose**: The incumbent will provide a range of administrative and clerical support within the Residence Services Office and act as the first point of contact with residents/guests and students providing administrative support and quality customer service, as well as...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Student Wellness Centre**: **Primary Purpose**: to participate in and monitor the delivery of all clerical and administrative functions within the Student Wellness Centre (SWC), an interdisciplinary Primary Health Care Site. **Nature of Work**:Reporting to the Director of the Student Wellness Centre with supervision provided by the...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Admissions, Undergraduate Medical Education Program**: **Primary Purpose**: To provide confidential administrative support to the Undergraduate Medical Education MD Program Admissions Office in the College of Medicine. **Nature of Work**: Reporting to the Admissions Coordinator, the clerical assistant is a key member of the Admissions...


  • Saskatoon, Canada University of Saskatchewan Full time

    Clerical Assistant, Department of Medicine Primary Purpose:  The Program Administrator (PA) for a Residency Program at the University of Saskatchewan is responsible for providing high level specialized program support to the Program Director and the department relating to postgraduate medical education.  Nature of Work: Reporting to the...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Graduate Support - Computer Science/Administrative Support Group**: The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts. Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Advancement and Vice Deans**: **Primary Purpose**: To provide efficient high level administrative support to the College of Medicine Advancement Team, along with providing support to the Vice-Dean Faculty Engagement and the Vice-Dean Education. **Nature of Work**: Reporting to the Director of Advancement within the College of Medicine,...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Advancement and Vice Deans, College of Medicine**: **Primary Purpose**: To provide efficient high level administrative support to the College of Medicine Advancement Team, along with providing support to the Vice-Dean Faculty Engagement and the Vice-Dean Education. **Nature of Work**: Reporting to the Director of Advancement within the...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, Reception & Clinical Supports**: **Primary Purpose**: The primary purpose of the position is to provide reception, scheduling, administrative, undergraduate and postgraduate support to the staff, learners, faculty members and clinical leaders of the Department of Anesthesiology, Perioperative Medicine & Pain Management. **Nature of...


  • Saskatoon, Canada University of Saskatchewan Full time

    **Clerical Assistant, University Library Dean's Office**: As one of Canada’s leading research libraries, the University Library serves as the intellectual hub of USask, providing resources, services, and spaces that facilitate inquiry, discovery, and knowledge creation. The University Library is committed to developing welcoming, responsive, and accessible...