Work Integrated Learning Administrative Officer

3 months ago

Red Deer, Canada Red Deer Polytechnic Full time

**Please see Special Instructions for more details.**:

- This position is open until filled with the first review of applicants on October 23, 2024.
- This position is contingent on conditional funding and does not qualify for conversion under the AUPE Collective Agreement.

**Posting Details**:
Position Information

**Position Title**
- Work Integrated Learning Administrative Officer**Position Summary**
- Are you passionate about making a difference in students’ lives? Join the expanding Career Education and Experience Development team in a term role November 1, 2024 - June 30, 2025. This is a fantastic opportunity to collaborate with a dedicated team focused on placing students in valuable work experience opportunities.

**Position Responsibilities**
- Responsibilities include, but not limited to:
**Work Integrated Learning (**WIL**) Placement Experiences**
- Meet the objectives in administering work integrated learning experiences for assigned programs and courses
- Determine the appropriate agency/site/unit/department initiate requests to sites, student eligibility, negotiate changes, monitor for declines/accepts, submit replacement requests for declines, follow-up on unanswered requests
- Maintain knowledge of placement requirements of external organizations and systems
- Gather, organize, and communicate relevant placement information to WIL Coordinator, faculty and/or course lead, as appropriate
- Initiate, verify, and maintain contractual affiliation agreements between RDP and practicum agencies following RDP policy and procedures
- Respond to placement questions or issues as appropriate, consulting with and informing WIL Coordinator as necessary

**Placement Requirement Collection & Tracking**
- Maintain thorough understanding of non-academic requirements by program
- Ensure that students in WIL sites have met agency non-academic practicum requirements prior to attendance at agency sites
- Complete audits and follow-up with students regarding outstanding requirements and escalate issues according to appropriate parties in compliance with policy and processes
- Collaborate with practicum agencies regarding compliance with practicum requirements

**Agency Information Technology Access**
- Ensure that students and faculty have the required and secure technology access to external agencies, corporate, and health services IT systems in accordance with agency processes and requirements
- Facilitate the process for required information for each student and instructor and provide information to placement agencies to initiate set-up of IT access account
- Collaborate and communicate with health services or other agencies to implement, maintain, and improve shared systems

**Communication**
- Establish and maintain positive relationships with representatives from work integrated learning agency partners to collaborate regarding placement processes, to plan for upcoming WIL experiences, and to maintain communication with WIL established sites.
- Participate in discipline-specific placement groups including activities such as attendance and participation at meetings
- Maintain an up-to-date inventory of potential placement sites for each program
- Receive and review practicum agency feedback and forward agency feedback to the appropriate person/s

**Required Qualifications**
- Two (2) years of post-secondary training, completion of a community college certificate in Office Administration or equivalent
- 2 - 3 years post-secondary experience
- Demonstrated computer proficiency including Microsoft products (Outlook, Word, Excel, SharePoint, etc.)
- Analytical skills - collect and reconcile data from various sources
- Discernment - ability to know when to achieve results through initiative and when to escalate situations
- Attention to detail - keen eye for spotting errors or deficiencies
- Excellent written and oral communication skills combined with a strong focus on customer service
- Ability to work under pressure with the skills to prioritize workload and handle multiple tasks
- Strong interpersonal skills: ability to work in a cooperative team environment

**Preferred Qualifications**
- Experience in web-based software, HSPnet (training available on the job), MERX Contract Management System, DocuSign, AHS InSite an asset
- Some familiarity with healthcare disciplines, the various roles and types of workplaces, health science practicum education, and health information systems an asset
- Understanding of post-secondary education programs
- Experience with legal contracts and contract management systems

**Salary or Hourly?**
- Hourly**Salary**
- $27.15 per hour**Benefits and Compensation Information**
- An additional 15% of the hourly rate in lieu of vacation, statutory holidays and benefits.**About Red Deer Polytechnic**
- Focused on advancing the economic and social priorities of Alberta, **Red Deer Polytechnic**(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to ap

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