Events Coordinator Assistant

3 weeks ago

Ottawa, Canada Giatec Scientific Inc. Full time

We are seeking a creative, well-organized, and self-motivated student to join our Marketing team The Events Coordinator Assistant is responsible for the successful coordination of tradeshows, podcasts, webinars, and recruiting events. This position plans and schedules all events with a high level of detail and works directly with internal teams and vendors with a warm, friendly attitude.

**This role is Hybrid.**

**RESPONSIBILITIES**:

- Coordination of production of tradeshow booths, event planning, employee registration, logistics, event contracts, budget and collateral as well as coordination of events set up, tear downs.
- Develop, maintain and update event software, databases, and shared documents, including facilitating meetings to ensure all team members have visibility into the planning process and status of events.
- Build relationships with vendors and service providers and act as primary contact for all events services and requests
- Research of events, attendees, sponsors, and competitors
- Develop new promotional materials and campaigns, collateral, branded giveaways, and booth materials as needed.
- Submit requests for display material to be repaired/replaced
- Support travel arrangements
- Organize and submit expenses

**REQUIREMENTS**:

- Intermediate to Advanced in Word, Excel, PowerPoint, SharePoint, and Outlook
- Strong project management skills
- Extremely detail oriented
- Proven organizational skills
- Education in Event Coordination or Management preferred
- Need to actively be a student at a Canadian College or University
- Need to be available to work from our Ottawa offices around 1-2 days per week
- Need to be available during the Fall semester (September to December 2023)

**NICE TO HAVES**:

- Shipping Experience
- Experience with managing tradeshows and working with exhibit partners
- Experience with Customer relations - customer facing
- Experience with Zoom
- Experience with HubSpot
- Experience with Content writing

**ABOUT GIATEC**:
Giatec is a global company revolutionizing the construction industry by bringing smart testing technologies and real-time data collection to the forefront of every jobsite. Giatec’s suite of hardware & software products has leveraged advanced technologies such as; AI, and Internet of Things (IoT), including; wireless concrete sensors, mobile apps, and advanced non-destructive technologies (NDT) to drive innovation throughout concrete’s lifecycle and reduce concrete’s carbon footprint.

We fundamentally believe that attracting and keeping smart and talented people is a key to our success. We are looking for creative and passionate people to join our rapidly expanding team. Join us and experience the challenges, rewards, and opportunities of working for Giatec, one of the world’s most innovative companies in the concrete industry.

Giatec technology has helped over 10,000 projects in 85+ countries worldwide meet their construction targets on time, and this number is quickly growing. We have also been recognized by numerous organizations as one of Canada’s fastest growing companies for three years running

**Team up with us and reshape your future**

**WHAT’S IN IT FOR YOU**:

- An opportunity to start your career in business world, specifically marketing
- A high-paced and creative environment, where all team members have an opportunity to contribute. Our employees have the freedom to implement new ideas and find creative solutions to help us drive our revenue engine to success
- We are a company that supports life-long learning.
- We support your personal and career development. We provide in-house courses, extensive training, Lunch & Learns, and many other resources to enable our employees to achieve their personal goals and be successful in their careers.
- A great corporate culture where we work and have fun together. We love to have fun outside the office, from white-water rafting, to egg hunts, trivia, and football games, and much more
- Giatec is a highly collaborative environment. We believe two brains are better than one
- An opportunity to revolutionize the construction and concrete industry together

**TO APPLY**:
At Giatec, we know that diversity, inclusion, and sense of belongingness are critical to our success. We believe that employees with diverse backgrounds and experiences strengthen our workplace culture, boost our creativity, and help us to revolutionize the concrete industry.

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