Executive Assistant

3 weeks ago

North Vancouver, Canada Real Estate Family Office Full time

This is an exciting opportunity for a **driven** individual to join a family run real estate office and become a _key player_ in overseeing and facilitating both the **personal and company objectives**.
- accounting / bookkeeping experience / financial reporting / able to **complete cash flow forecasts**:

- understand how to effectively manage assets
- served in a EA role for at least 3 years to a Executive

**The Company**:
A successful company with business interests and major investments in a variety of areas, including real estate

**The Role**:
**Personal & Executive Assistant to the Company Founders**. This couple is very busy in terms of their business lives, travel schedules, social calendars, and their older childrens ambitious schedules.

This is a very diverse role involving expense and credit card reconciliation, calendar management, travel coordination, event planning and RSVPS, running routine and personal errands, and handling any daily needs of the corporations and the Principals.
- **Responsibilities will include**:_
- Management of personal and business filing systems
- Managing various bank accounts, checking balances, cash flow management, verifying bills and invoices, paying bills, and preparing expense reports, tracking projects
- Reconciling a high volume of credit card and bank statements on a weekly basis (must be able to use quickbooks online)
- travel coordination and booking, including flights, accommodations, transportation, meeting locations, and scheduling travel itineraries.
- Corporate office administration back up.
- Calendar management, including scheduling meetings, tracking invites, booking personal appointments, and responding to RSVPs.
- Household operations including needed repairs, utility payments, car & house insurance, and other organizational needs pertaining to schedules and other needs
- Communication and reporting between the outsourced companies
- Creating and maintaining dashboards used to track performance of the companies

We are seeking a highly organized and reliable administrative professional who has **many years experience supporting a busy senior executive, entrepreneur.**
- 8+ years relevant and progressive administrative experience.
- A high level of integrity is essential, as is the natural ability to keep matters confidential and private.
- Previous experience supporting a company founder and/or high-profile business entrepreneur is preferred.
- Numerically savvy and detail-oriented. Past experience with personal bookkeeping and banking is a major asset.
- Computer literate, with strong skills in the Microsoft Office suite.
- Experience coordinating complex travel, in conjunction with a travel agent.
- Polished and professional business communication skills are key.
- Driver’s license preferred, as they will be occasionally driving between the North Shore and downtown Vancouver and nearby locations within the city.

**Job Types**: Full-time, Permanent

**Salary**: $75,000.00-$85,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- North Vancouver, BC: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Have you completed a cash flow forecast? Have you been in a role where you were required to read financial statements?

**Experience**:

- executive assistant: 3 years (required)

Work Location: One location

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