Executive Assistant to The Board

4 weeks ago

North Vancouver, Canada ICBC Full time

At ICBC, it’s our job to make sure the car insurance system works for all British Columbians, today and in the future. If you want

to make the most of your skills and expertise while growing your career, we want you. A career at ICBC is an opportunity to be

part of a talented, diverse and inclusive team that is driven to serve its customers and community. You can expect a competitive

salary, comprehensive benefits and a collaborative work environment. If you are reliable and dependable, contact us today to be

part of our talented and diverse team as we work together to create an insurance system we can all be proud of.

adjustments can be made to help support you in delivering your best performance.

Executive Assistant to the Board

**Job Title**: Executive Assistant to the Board Reference Number: 117293

**Location**: North Vancouver Employment Type: Permanent Full Time

**Hours of Work**: 7.5 hr Day Shift (M-F) Posted Date: 2023/02/02

Position Highlights

We are seeking a dedicated and experienced Executive Assistant to the Board to join our Corporate Secretary’s Office team at

Head Office in North Vancouver.

In this role, you will provide stellar administrative coordination and support to the Board of Directors and the Corporate

Secretary’s Office. You will be expected to anticipate the needs of those you support, and take independent action on and

perform a broad range of administrative tasks with mínimal direction. You will also be expected to communicate with a high

degree of professionalism, tact and confidentiality, as you will act as the internal and external liaison for the Board of Directors,

including with ministerial and government offices. You will work very closely with the Executive Office team, and work

collaboratively with other Executive Assistants on various projects and initiatives that will contribute to ICBC’s purpose to “move

all forward”.

those they support, and therefore is willing to make the necessary commitments to get the job done.

What will you do most of the time?
- Provide stellar administrative support to the Board of Directors and the Corporate Secretary’s Office which includes:

- Calendar management
- Meeting management
- Technology support
- Travel arrangements
- Invoice and expense statement preparation
- Correspondence with internal and external stakeholders on behalf of the Board of Directors
- Understand the goals and priorities of the Corporation, and make decisions that maximize the efficiency of the Board of

Directors and the Corporate Secretary’s Office, which involves anticipating the needs of the Board of Directors and the

Corporate Secretary’s Office and taking independent action
- Coordinate and provide support for Board and Committee meetings and other events/projects as directed, which includes

dispatching meeting invitations, developing agendas, booking meeting space, arranging for resources and other requirements,

and other activities in support of smooth and efficient meeting facilitations
- Coordinate and support development of Board and Committee materials, ensuring they follow the appropriate guidelines and

are received within communicated timelines, which will sometimes involve undertaking research and drafting materials as

directed
- Identify opportunities for improvement in Board processes and support implementation of continuous improvement,

championing sound governance principles and practices
- Administer the onboarding program and offboarding process for Board members, partnering with teams across the Corporation

to ensure a positive experience for the Board members
- Maintain corporate and Board records, maintaining strict confidentiality and responding to requests for records appropriately
- Coordinate the budgeting and financial reporting process, also ensuring appropriateness of all expenditures
- Work with a team of other Executive Assistants to provide seamless support

Position Requirements

The skills and attributes required to successfully fulfill these responsibilities include:

- Extensive knowledge of administrative procedures and practices, especially as they relate to supporting for boards of directors
- Minimum five to seven years of experience supporting board of directors or executives within a large, complex organization is

preferred

practices
- Outstanding command of English and communication skills, both verbal and written
- Advanced proficiency of MS Office (Word, PowerPoint, and Excel) and videoconferencing technologies, as well as familiarity

with board portals
- Exceptional attention to details, organization and time management skills, and ability to multitask and work independently in a

fast-paced environment
- Experience preparing board or executive agendas, documents and presentations
- Ability to maintain confidentiality and be tactful at all times
- Understanding of project management principles is preferred
- Ability to work a hybrid work model and be flexible to meet

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