Intake Coordinator

5 months ago

Vancouver, Canada IMA Solutions Full time

Overview:
**IMA Solutions** is looking for an **Intake Coordinator** to join our team

The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic coverage.

The schedule for this role is **Monday to Friday 8:30am-5:00pm**, onsite. The hourly rate of pay for this role is between $25-$26.

Qualifications:
**EDUCATION AND/OR EXPERIENCE**
High school diploma or equivalent required. A minimum of one year related experience; or equivalent combination of training and experience. Experience in a medical office preferred.

**QUALIFICATIONS**:

- Must possess complete knowledge of general computer, fax, copier, scanner, and telephone.
- Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, and the Internet.
- Must be a qualified typist with a minimum of 40 W.P.M.
- Ability to follow instructions and respond to management’s directions accurately.
- Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
- Must take ownership of work
- Must demonstrate strong communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed.
- Must be able to work independently, prioritize work activities and use time efficiently.
- Must be able to maintain confidentiality.
- Must have the desire and ability to build positive relationships with customers, vendors and all internal staff.
- Must be able to stay focused and concentrate under normal or heavy distractions.

**ABOUT US**:
**IMA Solutions** is one of Canada’s leading providers of independent medical assessments for a reason: your goal is our goal. At IMA Solutions we provide services to the legal community as well as insurers and employers. In the medical-legal sector whether its liability, medical malpractice, plaintiff or defense counsel, we provide unbiased medical reports across the entire spectrum. In the employment and insurance sector we assist in facilitating healthy employees and satisfied plan members through timely diagnosis, pro-active objective treatment recommendations, and most importantly, evidentiary opinion on return to work.

**IMA Solutions** is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, or any other status protected under provincial or federal laws.

**Responsibilities**:
**ESSENTIAL DUTIES AND RESPONSIBILITIES TO PERFORM THIS JOB SUCCESSFULLY INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING**:

- Handles the Intake of new referrals of various types from a variety of sources
- Reviews for complete information, appropriateness of assessor requested for benefits in question, determine if CAT review is required
- Schedules examinations through IME Centric for single and multiple assessments
- Schedules and confirms appointment dates and times with physicians' offices
- Communicates with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images. Communicate with examinee as required by the client.
- Coordinates with the client to obtain required medical records prior to examination
- Reviews medical documents to check for conflict of interest, breaches in confidentiality, remove duplicates and confirm questions have been received and match the type of assessment requested. Moves cases to the appropriate queue to have medical documents sent to the assessor.
- Communicates with physicians, clients and or examinees regarding any changes due to cancellation or rescheduling
- Coordinates ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed. Ensures the appropriate steps are taken to cancel and/or reschedule services upon appointment change or cancellation
- Confirms if examinee has attended assessment and requests consent forms. Inform client of any no shows and ask for direction.
- Handles and responds promptly to incoming calls, e
- mails or faxes from physicians or clients requesting report status and/or information
- Schedules trials when required
- Assists with clinic coverage as required
- Arrange lodging and or transportation for out-of-town examinees, assists with directions, etc. Arranges for diagnostic tests as required.
- Monitors various work queues to ensure all cases are followed up on and moved forward per company standards
- Participate in various educational and or training activities as required
- Other du

  • Intake Coordinator

    5 months ago

    Vancouver, Canada North York Rehabilitation Centre Full time

    Overview: **NYRC** is looking for an **Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic...

  • Intake Coordinator

    5 months ago

    Vancouver, Canada North York Rehabilitation Centre Full time

    Overview: **NYRC** is looking for an **Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and...

  • Intake Coordinator

    5 months ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is looking for an ** Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone...

  • Intake Coordinator

    6 months ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is looking for an ** Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone...

  • Intake Coordinator

    6 months ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions is seeking an Intake Coordinator to join our team!** The Intake Coordinator handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic...

  • Intake Coordinator

    3 months ago

    Vancouver, Canada IMA Solutions Full time

    Intake Coordinator - Medical Assessments **SUMMARY** The Intake Coordinator handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic coverage. **EDUCATION...

  • Intake Coordinator

    6 months ago

    Vancouver, Canada IMA Solutions Full time

    Intake Coordinator - Medical Assessments **SUMMARY** The Intake Coordinator handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic coverage. **EDUCATION...

  • Intake Coordinator

    6 months ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is looking for an** Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties,...

  • Legal Intake Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Chung & Associates Full time

    Job Title: Legal Intake CoordinatorAbout the Role:At Chung & Associates, we are seeking a highly organized and detail-oriented Legal Intake Coordinator to join our team. As a Legal Intake Coordinator, you will be responsible for coordinating the flow of information, opening and distributing incoming mail and other materials, scheduling appointments, and...

  • Intake & Trial Coordinator

    5 months ago

    Vancouver, Canada Rapid Interactive Disability Management Full time

    **Job description** **Medical Legal Intake Coordinator** Rapid Interactive Disability Management (RIDM) is wholly Canadian owned and operated. Formerly known as the Rapid Med Group of Companies, RIDM has been in operation and conducting IME’s since 1986. With extensive coverage across Canada, as well as over 30 years of operational experience in the...

  • New Business Intake Coordinator

    5 months ago

    Vancouver, Canada Gowling WLG Full time

    **New Business Intake Coordinator** Full Time, Permanent Vancouver, BC, CA **ABOUT GOWLING WLG** At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East, and Asia, we pride ourselves on sourcing and retaining top talent who bring energy,...

  • Legal Intake Coordinator

    4 weeks ago

    Vancouver, British Columbia, Canada Chung & Associates Full time

    At Chung & Associates, we are seeking a highly organized and detail-oriented Legal Intake Coordinator to join our team. As a key member of our administrative staff, you will be responsible for coordinating the flow of information, scheduling appointments, and maintaining our filing system.The ideal candidate will have a college diploma or equivalent, and...

  • Intake Coordinator, Independent Rights Advice

    6 months ago

    Vancouver, Canada CMHA BC Full time

    **ABOUT THE ROLE** The IRAS staff team at CMHA BC will be responsible for supporting the launch of a new province-wide independent rights advice service for involuntary patients under the Mental Health Act. The service will be designed and delivered using a partnership model that brings together multiple organizations and stakeholders. The role will be a...

  • Treatment Intake Counsellor

    6 months ago

    Vancouver, Canada Salvation Army Full time

    Description The Intake Counsellor interviews and screens potential clients, determines client suitability and undertakes intake functions. **KEY RESPONSIBILITIES**: Takes responsibility for routine intake processes and decisions, by following standard procedures and policy Coordinates intake with the counselling team; attends case management meetings to...

  • Treatment Intake Counsellor

    1 month ago

    Vancouver, Canada The Salvation Army Full time

    The Intake Counsellor interviews and screens potential clients, determines client suitability and undertakes intake functions. **KEY RESPONSIBILITIES**: - Takes responsibility for routine intake processes and decisions, by following standard procedures and policy - Coordinates intake with the counselling team; attends case management meetings to report on...

  • Intake Staff Lawyer

    1 month ago

    Vancouver, Canada Law Society of British Columbia Full time

    Come join our team! If you are looking for a career that is both challenging and rewarding, with an organization that values diversity, equity and a shared sense of purpose, look no further.We are proud to say that we’ve been recognized as one of BC’s Top Employers since 2022! The Law Society of BC offers work/life balance, a collegial atmosphere, and an...

  • Intake Lawyer

    2 weeks ago

    Vancouver, British Columbia, Canada Law Society of British Columbia Full time

    Job Description​The Law Society of British Columbia is seeking a highly skilled Intake Staff Lawyer to join our team in the Intake and Early Resolutions department. This role is responsible for the effective assessment and resolution of complaints against lawyers, students, and former members, working collaboratively with the Professional Regulation...

  • Clinical Coordinator

    2 weeks ago

    Vancouver, British Columbia, Canada Vancouver Coastal Health Full time

    About the RoleVancouver Coastal Health is seeking a skilled and compassionate Intake and Transition Nurse to join our Primary Care team at Three Bridges Community Health Centre in Vancouver BC.Key ResponsibilitiesConduct intake and transition functions for designated site/program services, working collaboratively within an interdisciplinary team.Provide...

  • Centralized Intake Lead

    7 months ago

    North Vancouver, Canada Impact North Shore - formerly North Shore Multicultural Society Full time

    **Position title: Centralized Intake Lead** **Department**:Settlement **Program**:Settlement / Language / SWIS / Employment **Reports to**:Manager of Settlement and Family Program **Summary** The Centralized Intake Team is the first contact point for the full range of services Impact North Shore offers to newcomers in Canada. The Centralized Intake Lead...

  • Intake Worker

    4 weeks ago

    Vancouver, British Columbia, Canada Family Services of Greater Vancouver Full time

    Job Title: Intake Worker - Youth Services SpecialistWe are seeking an experienced Intake Worker to join our team at Family Services of Greater Vancouver. As an Intake Worker, you will be responsible for providing intake services to youth and their families, assessing their needs, and connecting them with appropriate resources.Key Responsibilities:Conduct...