New Business Intake Coordinator

3 weeks ago

Vancouver, Canada Gowling WLG Full time

**New Business Intake Coordinator**

Full Time, Permanent

Vancouver, BC, CA

**ABOUT GOWLING WLG**

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East, and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion, and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion is an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures, and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants, and business services team members work together and are respected and valued for their individual contributions.

**PROFILE**

Our Vancouver office is seeking a talented New Business Intake Coordinator to join our Finance team. As a New Business Intake Coordinator, you will play a pivotal role in supporting key stakeholders for all tasks related to new business intake. Attention to detail and a strong dedication to providing outstanding internal and external client services are paramount for success in this role.

**KEY RESPONSIBILITIES**
- Complete the file opening process in Aderant, ensuring all relevant information is captured, recorded, and maintained in accordance with defined policies and procedures.
- Ensure accuracy and completeness in client/matter records and continually update and maintain information in Aderant.
- Assist with closing files.
- Provide coaching and support to legal assistants as needed to ensure all required information for new matter opening is captured and recorded accurately, and information for existing matters is updated in a timely manner.
- Support key projects and initiatives as required to manage the Firm’s risk.
- Execution of data cleaning projects.
- Assist in process improvement projects including a New Business Intake paperless workflow.
- Assist in testing for new programs and processes.
- Address general inquiries and other duties as assigned.

**QUALIFICATIONS**
- Knowledge of accounting software an asset (i.e. Aderant).
- Ability to communicate with Firm members in a professional manner, providing outstanding service.
- Capacity to work independently, as well as in a team environment.
- Ability to manage and prioritize multiple tasks and meet strict deadlines in a fast-paced environment.
- Exceptional attention to detail.
- Strong interpersonal and teamwork skills.
- Knowledge of Microsoft Office Suite.
- Bilingualism (French/English) is an asset.

**EDUCATION**:

- High school diploma; post-secondary degree or diploma in accounting is an asset.

**EXPERIENCE**:

- 3 - 5 years related work experience, preferably in a professional services work environment.
- Experience in a professional service firm.

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

  • Intake Coordinator

    6 days ago

    Vancouver, Canada BC Centre for Excellence in HIVAIDS Full time

    **_Please note: _**_Only Canadian Citizens, legal residents or residents with a legal work permit will be considered._ **STATUS**:This is a Permanent Full-time position **FTE**: 1.0 FTE **NUMBER OF POSITIONS**: 01 **JOB START DATE**:As soon as possible** **SALARY**:$57,347.00 - $63,624.00 **LOCATION**:BC Centre for Excellence in HIV/AIDS, 625 Powell...

  • Intake Coordinator

    3 weeks ago

    Vancouver, Canada IMA Solutions Full time

    Intake Coordinator - Medical Assessments **SUMMARY** The Intake Coordinator handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic coverage. **EDUCATION...

  • Intake Coordinator

    4 weeks ago

    Vancouver, Canada IMA Solutions Full time

    Intake Coordinator - Medical Assessments **SUMMARY** The Intake Coordinator handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic coverage. **EDUCATION...

  • Administrative Client Intake Coordinator

    6 days ago

    Vancouver, Canada BC Centre for Excellence in HIVAIDS Full time

    _**Please note**:_Only Canadian Citizens, legal residents or residents with a legal work permit will be considered._ **STATUS**:This is a Permanent Full-time position **FTE**: 1.0 FTE **NUMBER OF POSITIONS**: 01 **JOB START DATE**:As soon as possible **SALARY**:$57,347.00 - $63,624.00 **LOCATION**:BC Centre for Excellence in HIV/AIDS, 625 Powell...

  • Intake Coordinator

    1 week ago

    Vancouver, Canada North York Rehabilitation Centre Full time

    Overview: **NYRC** is looking for an **Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and...

  • Intake Coordinator

    1 week ago

    Vancouver, Canada North York Rehabilitation Centre Full time

    Overview: **NYRC** is looking for an **Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic...

  • Intake Coordinator

    3 weeks ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is looking for an ** Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone...

  • Intake Coordinator

    4 weeks ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions is seeking an Intake Coordinator to join our team!** The Intake Coordinator handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and clinic...

  • Intake Coordinator

    4 weeks ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is looking for an** Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties,...

  • Intake Coordinator

    4 weeks ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is looking for an ** Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone...

  • Intake Coordinator

    3 weeks ago

    Vancouver, Canada Direct IME ON Full time

    Overview: **Direct IME**is looking for an **Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and...

  • Intake Coordinator

    2 weeks ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions is seeking an Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties, and...

  • Intake Coordinator

    2 weeks ago

    Vancouver, Canada IMA Solutions Full time

    Overview: **IMA Solutions** is looking for an **Intake Coordinator** to join our team! The **Intake Coordinator** handles all aspects of a referral from receipt of referral through scheduling, to on to confirming attendance. Duties include, but not limited to, intake, scheduling, review of medical documents, customer service, data entry, telephone duties,...

  • Intake & Trial Coordinator

    2 weeks ago

    Vancouver, Canada Rapid Interactive Disability Management Full time

    **Job description** **Medical Legal Intake Coordinator** Rapid Interactive Disability Management (RIDM) is wholly Canadian owned and operated. Formerly known as the Rapid Med Group of Companies, RIDM has been in operation and conducting IME’s since 1986. With extensive coverage across Canada, as well as over 30 years of operational experience in the...

  • Intake Supervisor

    2 weeks ago

    Vancouver, Canada Shelter Movers of Toronto Full time

    **WHO ARE WE?** Shelter Movers is a national, volunteer-powered charitable organization providing moving and storage services at no cost to individuals and families fleeing abuse. We collaborate with local businesses and community agencies to support people, primarily women and children, as they transition to a life free of violence. Every year, in...

  • Intake Supervisor

    2 weeks ago

    Vancouver, Canada Shelter Movers Full time

    **WHO ARE WE?** Shelter Movers is a national, volunteer-powered charitable organization providing moving and storage services at no cost to individuals and families fleeing abuse. We collaborate with local businesses and community agencies to support people, primarily women and children, as they transition to a life free of violence. Every year, in...

  • Intake Coordinator, Independent Rights Advice

    4 weeks ago

    Vancouver, Canada CMHA BC Full time

    **ABOUT THE ROLE** The IRAS staff team at CMHA BC will be responsible for supporting the launch of a new province-wide independent rights advice service for involuntary patients under the Mental Health Act. The service will be designed and delivered using a partnership model that brings together multiple organizations and stakeholders. The role will be a...

  • Intake Coordinator

    3 days ago

    Vancouver, Canada Big Brothers of Greater Vancouver Full time

    Job Description - Intake Coordinator In addition, this role supports in the coordination of events, tickets, and camps for the Mentees, Mentors, and Families in our programs. Big Brothers of Greater Vancouver (BBGV) is a non-profit organization providing mentoring programs for children and youth. BBGV's mission is to enable impactful relationships where...

  • Business Development Coordinator

    4 weeks ago

    Vancouver, Canada Small Business BC Full time

    **BUSINESS DEVELOPMENT COORDINATOR** **ABOUT SMALL BUSINESS BC** SBBC is an independent non-profit providing holistic support to BC businesses throughout their entire journey. We provide affordable, universal access to expert advice, education and unbiased business resources. We ensure every BC business has someone in their corner—whether they need...

  • Treatment Intake Counsellor

    3 weeks ago

    Vancouver, Canada Salvation Army Full time

    Description The Intake Counsellor interviews and screens potential clients, determines client suitability and undertakes intake functions. **KEY RESPONSIBILITIES**: Takes responsibility for routine intake processes and decisions, by following standard procedures and policy Coordinates intake with the counselling team; attends case management meetings to...