Plant Operations Administrator

6 months ago

Montréal, Canada Lafarge Canada Inc Full time

Why work for Lafarge?:
As the global leader in innovative and sustainable building materials, we’re committed to shaping a
**greener**,
**smarter** and
**healthier** world. At Lafarge Canada Inc.,
**safety** comes first,
**collaboration** matters and
**diversity** is celebrated with people who share our desire to continually
**make our materials better.**

Do you have the drive, the skills, and the passion to join us?
- La version française de cette offre d'emploi est disponible: _
- Version française - cliquez ici_

Overview:
Provide administrative support to the Montreal-East plant, bringing thoroughness and organization in the activities of various departments. Ensure hourly payroll and benefits management; daily liaison in submitting employee issues. Perform regular accounting tasks (accounts payable, invoices management, expenses tracking, etc.), and participate in safety initiatives in the market area.

**Responsibilities**:
**Safety & Environmental**:

- Promote safety culture through engagement with employees and subcontractors, implementation and management of local and regional initiatives with an objective of “zero” safety incidents.
- Help in developing, administering and promoting safety policies, processes and review procedures to ensure that sites meet or exceed all Lafarge and Regulatory guidelines.
- Work with the Safety Representatives to develop and maintain a culture of safety
- Assist to ensure sites meet or exceed all Lafarge and Regulatory guidelines.

**Finance**:

- Perform accounts payable tasks and management (account statement, invoices management, etc.).
- Act as credit card representative for the site members.
- Create purchase requisitions, follow-up on POs and process invoices/bills of lading.
- Check with supervisors that the goods or services correspond to the orders.
- Prepare various monthly reports (month end documents such as actual monthly results, budget provisions and journal entry, etc.)
- Coordinate forecasting with plant management in order to provide to finance team through forecasting tools (MBP, etc)
- Produce and verify inventory reports to actual inventories for audit purposes
- Assure the CAPEX expenses management and follow up to avoid exceeding budget.

**Payroll/HR**:

- Responsible for the weekly closing of the pay period.
- Responsible for the pension process (initiate communication with MyLife and follow-up with employees).
- Benefits program management (through MyLife). Look after administrative forms related to benefits, i.e., STD.
- Look after the pension process (initiate communication with MyLife and follow-up with employees)
- Maintain employee files so that they are accurate and up to date, including training documents.
- Submit requests in Workday for in hourly employees’ modifications, hiring, layoffs and termination.
- Responsible in organizing fitness evaluations of new hires (forms to fill out, PPE distribution, uniform fittings, etc.)

**Production**:

- Develop and implement processes, strategies and tools to plan and track budgets, forecasts, maintenance, production and shipping performance to achieve targeted Key Performance Indicators (KPI’s).
- Prepare procedures and management tools that help the production team in their daily operation and cost management analysis.
- Promote and support daily, weekly and monthly communication process to drive group efficiencies and manage production performance.
- Responsible for maintenance of master data including daily production reporting, material recipes, long term planning - recipe, resource capacity, and energy consumption factors.
- Works with the operations team and the ECAN Manufacturing team to analyze capital needs and requests
Works closely with the Supply Chain and procurement to ensure efficient management of production costs & inventories including coordinating shipping documents and entries for billing, credits and corrections

**Administration**:

- Work with various departments, such as HR, Finance, Purchasing and Production.
- Mail processing (external and internal)
- In charge of office equipment and supplies, ensuring their proper operation and contacting suppliers, if needed.
- Assist suppliers in Avetta updates (Health and Safety database).
- Follow-up on and update various service contracts (employee uniforms, janitorial services, phone services, radio communication, site security system, etc.).
- Collaborate with the supervisor in the creation and set-up of social activities.
- Results/Responsibilities
- Verify payments against the supporting documents of expenses and approval.
- Ensure all the information related to the STD and LTD is up to date.
- Implement all changes to the collective agreement.
- SAP CAT super user

**Dimensions**:

- Plant Annual Capacity: 155,000 tons - Mill 250,000 tons - Terminal
- Direct Reports: 0
- Total Number of Employees: 26

Qualifications:
**Studies and Work Experience**:

- High School Diploma with at least five (5) yea

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