Supplies Coordinator, Moa

6 months ago

Vancouver, Canada Options for Sexual Health Full time

**The Organization**

**Position Summary**

This position assists the Clinic Services Team in the evaluation and maintenance of clinic supplies, data, and other related duties. This is a part time position that can be completed over the course of 2 full time days (7 hour) or more shorter shifts. This position will also be cross-trained to cover for Reception, MOA for vacation coverage.

**Responsibilities**
- The Supplies Coordinator is responsible to the Clinical Operations Lead for:_
- Order contraceptive supplies as needed from pharmaceutical companies
- Return expired products for refund
- Maintaining contracts with supply companies and monitor purchase costs
- Quarterly supply inventory count and clinic inventory tracking
- Maintenance of clinic contraceptive supplies, equipment, stationary and other supplies _
- Process quarterly orders and any extra orders as needed
- Arrange equipment purchases, as needed
- Supply new clinics with start up supplies and equipment
- Advise staff on supplies in stock, items available for teaching kits and equipment available to purchase
- Act as a resource person to clinic staff on ordering procedures
- Review and advise the Clinical Services Team on _
- Significant changes to contraceptive product purchasing costs
- Review purchasing costs annually or as requested
- Advise on potential new products and removal of unnecessary products
- Maintenance of Teaching Kit Supplies _
- Contact supply sources or purchase necessary items for teaching kits
- Process orders for teaching kits, maintain rental teaching kits

Develop, collect, compile and collate clinic statistics and other clinic data
- Collects data from clinics and compiles quarterly and yearly clinic statistics
- Act as a resource person to clinic staff on the data collection system
- Maintenance of storage room _
- Organize all supplies and containers

**Education, Knowledge and Experience**
- Medical Office Assistant certificate or equivalent experience
- Highly proficient in Microsoft Word and skilled with MS 365 suite (Outlook, Excel, etc.)
- Knowledge of sexual health medical terminology, medications and supplies
- Proficient in operating office equipment (printer, fax machine, photocopier)
- Experience in sexual and reproductive health an asset
- Experience in finances, accounting, or statistics an asset

**Skills and Abilities**
- Non-judgmental and pro-choice
- Attention to detail and strong organizational skills
- Ability to balance multiple demands and responsibilities
- Effective written and verbal communication skills
- Some heavy lifting required
- Ability to multitask under demanding conditions
- Ability to work independently and as part of a team
- Must be legally able to work in Canada.

All positions at Options for Sexual Health require a signed commitment to Options for Sexual Health’s mission, values, objectives, and confidentiality policy.

**Job Types**: Full-time, Permanent

Pay: From $46,000.00 per year

Work Location: In person

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