Logistics Clerk

3 weeks ago

Toronto, Canada Public Health Ontario Full time

**JR101148**

**Logistics Clerk**

**Location**:PHO Corporate Office & Toronto Laboratory, 661 University Avenue, Toronto, ON

**Department**: Employee, Logistics

**The Role**:
To provide services of clinical reports mailing, transportation, facilitation and logistics scheduling to support laboratory operations for PHOL.

**Key Responsibilities-**
- Transport/store incoming gas cylinders and install for use as required and facilitate outgoing gas cylinders from point of use to loading dock according to established safety procedures.
- Maintains, regularly checks, and replaces empty compressed gases as required by operations.
- Prepares inventory and stock replenishment documentation for compressed gases.
- Assemble kits per production schedules.
- Complete kits assembly transaction in PHO inventory system (i.e. Accpac).
- Handles incoming packages and specimens; from courier for internal customers.
- Facilitate outgoing packages and specimens from internal customers for further courier transport.
- Maintains requisition records and controls including data entry, and generating of reports as required.
- Identifies and correlates incoming specimens for further transport/coordination and return of empty specimens packaging to the submitters.
- Coordinate and complete documentation for cross-docking process of TDG products and clinical samples with existing courier routes.
- Check and maintain courier records such as ETA, destination POD, cancellation, special pre-approved arrangement.
- Facilitates waste management and recycling processes by managing bins, preparing transactions for service and contacting vendors for pickup as required.
- Operates forklifts and other heavy equipment in the performance of work.
- Perform and record warehouse rolling door safety check.
- Performs other duties including visual check on warehouse safety, moving furniture, shredding items, temperature reading of fridges and freezers as assigned to meet OLA requirements.
- Coordinates, maintain, replaces, and completes Biomedical waste pick-up, Chemical waste pick-up, and Shredding bins pick-up.
- Coordinates and track service requirements and replenishes all MFD (Multi Functional Device) with paper, toners, and maintenance kits.
- Coordinates, maintains, and attends lab-coats exchange store and process.
- Coordinate and transport monthly reagent water submission to MOE(Ministry of Environment) from all laboratory sites.
- Coordinate and transport skids disposal from laboratory site to loading dock.
- Coordinate and maintain loading dock schedule and service elevators booking for vendors providing services to PHO.
- Complete end of day tasks to prepare external vendors delivering clinical samples at loading dock outside Logistics office hours.
- Consolidate all outgoing packages from the lab to send our via courier services.
- Pick, pack, and deliver microbiological media from MSS(Microbiological Support Services)department in Toronto to all PHO laboratory sites including the laboratories at 661 University.
- Facilitate and coordinate confidential patients reports storage as per retention policy and VOR (Vendor of Records) arrangements.
- Processes outgoing mail, clinical test reports, miscellaneous items including sorting, weighing, metering, bagging, etc. for delivery to other facilities, ministries, hospitals, health units, etc.
- Utilizes a variety of equipment including mail/meter equipment, sealers, folding and inserting machines, labelling equipment for mass mailings.
- Provides immediate pick-up and delivery of rush, statitems and parcels within the building and by external couriers as required.
- Responds to all inquiries, telephone, or in-person regarding mail processing and procedures to clients.
- Other duties as assigned.

**Education and Experience-**
- High school diploma and certificate to operate forklift and heavy equipment.
- Minimum 1 years’ experience in a similar role.

**Knowledge and Skills-**
- Knowledge of Transportation of Dangerous Goods (TDG) regulations and customs documentation, PHOL training and certification in the handling of dangerous goods.
- Knowledge of PHOL stock keeping procedures and practices to process, maintain and ship supplies and to maintain the stockroom.
- Knowledge of supply tracking and inventory control including the use of relevant data systems (Sage Accpac).
- Computer proficiency in the use of database inventory control systems and basic knowledge of MS office Word, Outlook, Avery Wizard, and Excel.
- Knowledge of relevant Canada Post regulations to process outgoing mail.
- Knowledge of PHOL mailing procedures and the useof related equipment to process mail, complete forms and operate equipment.
- Knowledge of correct completion of shipping manifests and related documents.
- Knowledge of WHMIS to handle toxic substances.

**Attributes and Competencies-**
- Oral communication and interpersonal skills to arrange rush transport jobs with the PHOL transportation service provider.

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