Administrative Coordinator

7 months ago

Toronto, Canada Avison Young Canada Full time

Our Story:
**About You**:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young

**About Us**:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives - and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes AY a great place to be a client, and a great place to work. We support the whole person and their complete wellness - economic, mental and physical - because what’s best for our business comes from our people bringing their whole selves to work.

We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview:
Located in the heart of downtown Toronto, the Administrative Coordinator (Executive Support) will perform an array of administrative functions requiring confidentiality and critical decision making for the executive team and associates globally.

**Responsibilities**:
Reporting to the President of Canada, this role will:

- Provide administrative support - detailed calendar management, overseeing correspondence and conversations, invoice tracking and other governance requirements, assembling reports, presentations, and some market research. Responsible for coordinating complex multi-destination travel, including flights, accommodations, and local transportation reservations in addition to the preparation of pre-departure itineraries reflecting all travel
- Business Development - use data from CRM and proprietary analytics platform to create meaningful data and track metrics.
- Creating PowerPoint presentations
- Client Pursuit Management - maintain and update databases and provide support for monthly/quarterly reporting and periodic investment reports
- Internal and external communications - with the information provided by Marketing, create easy to use formats for this team to send communications and videos internally and externally
- Business Sectors - assist in the creation, organization, and management. Responsible for scheduling of meetings and events as well as developing/circulating agenda, taking minutes, tracking prospects, and creating metrics
- And, of course, other duties as assigned

Qualifications:
You’re a customer focused and task-oriented individual who thrives in fast-paced environment. You take pride in being able to juggle multiple projects and work efficiently both independently and on teams. Having advanced knowledge of Microsoft Excel and PowerPoint, solid interpersonal skills and being highly organized will be key in your success.
- 5+ years of success in an executive administrative support or marketing role
- Bachelor’s degree
- Experience managing senior executive calendars/travel
- Tact and good judgment in confidential situations and proven experience interacting with senior management
- Excellent ability to analyze data and create metrics and trends using Microsoft Excel
- Superior verbal and written communication skills
- Strong presentation skills required with excellent organizational skills and attention to detail
- Understanding of and commitment to client service
- Possess leadership, assess what needs to be done and make recommendations accordingly
- Advanced knowledge of Microsoft PowerPoint, Excel, Word, Outlook, and Teams
- Ability to prioritize tasks to meet arising deadlines and multitask in a fast-paced environment
- Capable of developing and maintaining relationships while facilitating executive level support with mínimal supervision

Workplace Type: On-Site
- Our Equal Opportunity Commitment_:
Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and

  • Administrative Coordinator

    1 day ago

    Toronto, Canada dicentra Full time

    **Job Summary**: Reporting to the ADMINISTRATIVE MANAGER, the ADMINISTRATIVE COORDINATOR assists in all areas of corporate administration. The Administrative Coordinator will perform a variety of administrative and clerical tasks, providing the highest class of service with expert organization, prioritization and communication skills. Under the leadership of...

  • Administrative Coordinator

    2 months ago

    Toronto, Ontario, Canada Fortress Security Guard Services Full time

    Job SummaryFortress Security Guard Services is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and carrying out administrative activities of the establishment.Key...

  • Administrative Coordinator

    6 days ago

    Toronto, Canada Baycrest Full time

    Seniors Quality Leap Initiative has an opportunity for a **ADMINISTRATIVE COORDINATOR** **Part-time** *** 28 Hours Bi-Weekly | Non-Union | Day shifts The SQLI is a group of 14 leading Long Term Care providers across North America who engage in novel, collaborative efforts to drive improved clinical quality and safety as they relate to the quality of...

  • Coordinator of Administration

    7 months ago

    Toronto, Canada Institute for Catastrophic Loss Reduction (ICLR) Full time

    Job Overview: We are seeking an organized and detail-oriented Administrative Coordinator to join our team. The Administrative Coordinator will: Assist with the administration of ICLR’s London Climate Resilience Centre and the Institute’s roadshow program. (About 75% of your time.) 1. Support the ICLR Resilience Solutions program, as directed by the...

  • Administrative Coordinator

    6 months ago

    Toronto, Canada RamSoft Full time

    **What are we looking for?** With over 25 years of experience in web radiology, RamSoft is dedicated to delivering award-winning, fully customizable, feature-rich solutions for healthcare providers around the world. We're currently seeking an Administrative Coordinator to join our team! The role of the Administrative Coordinator is to provide...

  • Administrative Coordinator

    1 week ago

    Toronto, Canada York University Full time

    **Purpose**: The Faculty of Liberal Arts and Professional Studies (LA&PS) is the largest Faculty at York University with over 24,000 undergraduate and graduate students, and almost 100 programs delivered through 25 Departments, Schools and Colleges, plus the IBM Markham Learning Site. York University is known for championing new ways of thinking that drive...

  • Administrative Coordinator

    3 months ago

    Toronto, Canada Hope Air Full time

    Hope Air is seeking a dynamic and experienced Administrative Coordinator, to support in the management of the day-to-day operations of our organization. The Administrative Coordinator will play a key role in various administrative duties, working closely with the CFO, CEO, and other senior leaders and departments. This is a great opportunity for a...

  • Administrative Coordinator

    7 months ago

    Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Operations team is growing! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 50 years of experience...

  • Administrative Coordinator

    3 months ago

    Toronto, Canada The Stop Full time

    **The Stop Community Food Centre** **Job Description: Administrative Coordinator** **Contract: 6 Month Full-Time Contract** SUMMARY: Reporting to the Director of Finance and Administration, the Administrative Coordinator is responsible for the effective coordination of all office administrative functions across The Stop’s three sites; This position...

  • Administrative Coordinator

    7 months ago

    Toronto, Canada Ministry of Energy Full time

    Join our dynamic team as an Administrative Coordinator for the Strategic Network and Agency Policy Division's Assistant Deputy Minister's (ADM) Office! If you have a keen eye for detail, a proactive attitude, and a passion for delivering outstanding customer service, this is the perfect opportunity for you. In this role, you will thrive in a challenging and...

  • Administrative Coordinator

    4 months ago

    Toronto, Canada Angus Consulting Management Limited Full time

    ACML’s Operations team is hiring! Are you looking for a challenging and rewarding career with Canada’s leading provider of customized operations and solutions? If you are a devoted and career-minded professional looking to contribute to a hard-working, dedicated team, we want to hear from you! **WHO ARE WE?** With over 53 years of experience throughout...

  • Administrative Coordinator

    4 days ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Administrative Coordinator

    6 days ago

    Toronto, Canada SickKids Full time

    **About SickKids**: Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and...

  • Administrative Coordinator

    2 months ago

    Toronto, Canada GardaWorld Full time

    **Ready to be part of the great GardaWorld team?** GardaWorld, a company with an entrepreneurial culture, is seeking a dynamic individual ready to take on challenges in a constantly evolving environment. We are looking for an Administrative Coordinator to join our Security Consulting and Investigations team. You will play a key role by providing...

  • Administrative Coordinator

    7 months ago

    Toronto, Canada Halyard Inc. Full time

    Halyard is a highly skilled multidisciplinary engineering company with services including: site studies, design, procurement, cost control, program management, implementation, construction management, and commissioning predominately in the mining, minerals processing, and utilities sectors. We are currently seeking an Administrative Coordinator to provide...

  • Administrative Coordinator

    2 months ago

    Toronto, Canada Michael Garron Hospital Full time

    **OVERVIEW** The Administrative Coordinator, Diagnostic Imaging is responsible for the overall coordination of several functions to support the Diagnostic Imaging program. The Administrative Coordinator assists with enquiries and problem solving issues with internal and external contacts on a daily basis. The incumbent is responsible for organizing and...

  • Administrative Coordinator

    1 week ago

    Toronto, Ontario, Canada Bantrel Co. Full time

    Job DescriptionWe are seeking a highly skilled and organized Administrative Coordinator to join our team in Toronto.This is a full-time permanent role that requires exceptional communication skills, attention to detail, and the ability to work effectively in a fast-paced environment.The successful candidate will be responsible for providing administrative...

  • Coordinator/administrator

    1 week ago

    Toronto, Canada Flexserv Full time

    **Co-ordinator/Administrator** **4 day work week Hybrid Position 2 days in office (Thursday and Friday in office) 2 days remote OR 3 day workweek (Thursday and Friday in office) plus 1 weekend day per month (applicable from September -May) optional** **- Mandatory to complete the Excel Assessment** **The Company** **The Ontario Association of Jungian...

  • Administrative Coordinator

    1 week ago

    Toronto, Canada Legislative Assembly of Ontario Full time

    Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is mandated to provide non-partisan support to the Members of Provincial Parliament (MPPs). Together, we provide administrative and...

  • Administrative Coordinator

    3 weeks ago

    Toronto, Canada Faulhaber Full time

    As a highly organized and detail-oriented professional, we are seeking an Administrative Coordinator to support our operations, HR, and administrative functions at Faulhaber. This role reports directly to the President and works closely with the CEO and senior management, touching every aspect of our dynamic agency.The successful candidate will be...